Village of Menomonee Falls, Wisconsin
LIBRARY BOARD OF TRUSTEES
Wednesday, August 16, 2017
|1.||Call to Order: 6:01 PM by Kathleen Lysaght|
|2.||Consent Agenda: Items listed under Consent Agenda were approved in one motion.|
|a.||Minutes of the regular board meeting held on July 19, 2017 .|
|b.||Expenditures for July 2017 per list. Total Expenditures $122,008.47.|
|Motion by Member Peggy Haas, second by Library Board President Kathleen Lysaght to approve consent agenda as presented. Approved.|
|Vote: 4 - 0|
|3.|| Special Order of Business - Presentation by Mike Morse, Village Attorney
Library Board Member Email Addresses - Wisconsin Statute 43.63(2) allows Waukesha County municipalities that tax their residents for libraries the opportunity to exempt their residents from the county library levy if two criteria are met:
|4.|| Special Order of Business - Staff Presentation: Librarian, Karen Esvang
Esvang presented an overview of her job duties and information about the successful Adult Summer Reading Program.
|5.|| Special Commentary - Stephen Roberts, former Library Board Member
Roberts announced that he will be moving to Washington State at the end of September. He thanked those present for allowing him to serve on the board.
|6.||New Business - Items for Discussion/Action/Possible Approval:|
|b.||Waukesha County Library Standards Certification|
|Motion by Library Board Secretary/Treasurer Janet Dake, second by Member Peggy Haas certifying that the library will meet or exceed the standards set by Waukesha County in 2017. Approved.|
|Vote: 4 - 0|
|c.|| Proposed Bylaw Amendments - This is notice of proposed amendments of the Library Bylaws. The bylaws may be amended at the next regular meeting of the Board by majority vote of all members of the board. These changes are requested because of the timing of Village Board appointments to the Library Board.
Article III Officers - Section 1 -
Current wording.The officers shall be a President and a Secretary/Treasurer, elected from among the appointed Trustees at the June meeting of the Board. No member shall hold more than one office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs.
New Wording The officers shall be a President and a Secretary/Treasurer, elected from among the appointed Trustees at the July meeting of the Board. No member shall hold more than one office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs.
Article IV Meetings -
Current Wording -The regular meetings shall be held each month, the date and hour to be set by the Board at its June meeting.
New Wording - The regular meetings shall be held each month, the date and hour to be set by the Board at its July meeting.
Article V Committees -
Current Wording - The following committees --- Budget/Personnel, Special Events/Marketing --- shall be appointed by the President promptly after the June meeting and shall make recommendations to the Board as pertinent to Board meeting agenda items.
New Wording - The following committees --- Budget/Personnel, Special Events/Marketing --- shall be appointed by the President promptly after the July meeting and shall make recommendations to the Board as pertinent to Board meeting agenda items.
|d.||Library Board Meeting Dates - Because of board member absences this topic is deferred to next month for further discussion and possible action.|
|e.||Job Description Approval: Library Assistant - Reference|
|Motion by Member Peggy Haas, second by Library Board Secretary/Treasurer Janet Dake to approve the job description as presented.Approved.|
|Vote: 4 - 0|
|7.||Unfinished Business - Items for Discussion/Action/Possible Approval: (none)|
|8.||Trustee Education: Developing the Library Budget Kennedy reviewed this chapter with Library Board members.|
|9.||President's Report: Lysaght thanked the board for electing her to the position. She reminded members there is an opening on the board and to let Kennedy know of any recommendations.|
|10.||Budget and Personnel Committee Report: The committee will be meeting before September 1 to review the proposed budget before it is submitted to the village. The board will approve the budget at the September meeting.|
|11.||Planning Committee Report - Strategic Planning is well underway. A draft of the strategic plan will be distributed to Library Board Members in September for review. We anticipate the full plan will be presented for possible action at the October Regular meeting.|
|12.||Trustee's Report: No Report|
|13.||Director's Report: (KENNEDY) Report attached.|
|14.||Friends' Report - no meeting this month.|
|15.||Next Meeting: Wednesday, Sept. 20, 2017, 6:00 PM.|
|16.||Topics for next meeting agenda: Budget approval, Strategic Plan Review|
|a.||Community Read Discussion/possible approval|
|17.||Adjournment at 7:48 PM with no further business to discuss.|
|Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on September 20, 2017