Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, November 14, 2018
Present: Janet Dake, Peggy Haas, Jenna Merten (by phone), Kathleen Lysaght, Paul Tadda
Absent: Corey Golla
Staff Present: Karol Kennedy, Ellen Rohr
               
1. Call to Order at 6:00 PM by President Lysaght.
 
2. Consent Agenda: 
 
a. 2018 10 Library Board Minutes   
 
b. 2018 10 Library Expenditures   
 
  Motion by Trustee Paul Tadda, second by Member Janet Dake to approve the consent agenda as corrected.  Approved.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
 
3. New Business - Items for Discussion/Action/Possible Approval:
 
a. 2019 Annual Addendum to Bridges Library System Member Library and CAFÉ Agreement   
 
  Motion by Member Peggy Haas, second by Member Janet Dake to approve the 2019 Annual Addendum to Bridges Library System Member Library and Cafe Agreement as presented.  Approved.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
 
b. Agreement for Prefunding Architectural Design Services for Interior Remodeling
 
  Motion by Member Janet Dake, second by Member Peggy Haas to postpone approval or denial of the Prefunding Architectual Design Services for Interior Remodeling agreement pending further information.  Approved.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
 
c. Food Pantry Book Donation (HAAS)
 
  Motion by Member Peggy Haas, second by Trustee Paul Tadda to update the sign located on the food pantry bin to include donation of new or gently used books. Approved.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
 
d. Library Board Email Concerns - If any board member receives an email that looks suspicious, they should let Karol or Ellen know.  Outside agencies should not be contacting board members directly requesting money or payment of invoices.
 
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
 
a. Meeting Space Policy
 
  Motion by Member Janet Dake, second by Trustee Paul Tadda to approve the Meeting Space Policy as presented.  Approved.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
 
5. Trustee Education; Trustee Essentials Chapter 24: Library Friends and Library Foundations was discussed.
 
6. President's Report:  President Lysaght again thanked Library staff for all their help during the recent elections.
 
7. Budget and Personnel Committee Report: The 2019 Village Budget will go to the board for approval or denial next week Monday.
 
8. Planning Committee Report: Quarterly Report - Kennedy gave a quarterly strategic plan update.
 
9. Director's Report: see attached.   
 
a. Correspondence: There were a number of items included in correspondence, including, an article on Narcan training held at the library, an article on the Holiday Bazaar, a thank you from a former patron who received an expiration notification, and a thank you from Superintendent Corey Golla regarding the success of the Family Reading Night recently hosted by the Library.
 
b. Recommended Changes - Kennedy reported that she includes in her report items she feels are of interest to the board.  Board members should let her know if they wish for her to include anything else in her report.
 
10. Trustee's Report: Trustee Tadda reported on recent happenings at Village Board meetings.
 
11. School District Report: No report.
 
12. Friends' Report: See Director's Report
 
13. Next Meeting:  Wednesday, December 19, 2018.  Meeting will be held at Three Cellars in Menomonee Falls unless Arlyn Johnson is able to attend.  If Mr. Johnson is available, Library Board will meet at the Library.
 
14. Topics for next meeting agenda: Agreement for Prefunding Architectural Design Services for Interior Remodeling.

 

 
15. Adjournment at 7:35 PM with no further businesss to discuss.
 
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on December 19, 2018.