Agenda

CITY OF HUBER HEIGHTS
STATE OF OHIO

City Council Work Session

November 2, 2020
6:00 P.M.
Remote Meeting


1.		Call Meeting To Order/Roll Call

2.		Approval of Minutes

	A.	October 20, 2020

3.		Work Session Topics of Discussion

	A.	City Manager Report

	B.	CAD/RMS - Motorola Contract - Police Division

	C.	Increase Spending Limits * Bound Tree Medical - Fire Division

		* Creative Financial Staffing - Tax Division

	D.	Suez Water - Operations Contract

	E.	Suez Water - Contract Modification - 2021 Capital Projects

	F.	City Comprehensive Plan Definitions Update

	G.	Energy Performance Project Lease - U.S. Bancorp

	H.	2021 City Budget

4.		Adjournment


AI-7273			Topics of Discussion B.
Council Work Session
Meeting Date:	11/02/2020
CAD/RMS – Motorola Contract – Police Division
Submitted By:	Mark Lightner
Department:	Police	Division:	Police
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	No
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
CAD/RMS - Motorola Contract - Police Division
Purpose and Background
The purpose of this discussion is to get the approval of City Council to replace the outdated and obsolete CAD and RMS software for Dispatch and Records Management in the Police Division.

Fiscal Impact

Source of Funds:	N/A
Cost:	$620,000
Recurring Cost? (Yes/No):	No
Funds Available in Current Budget? (Yes/No):	Yes
Financial Implications:

Attachments
No file(s) attached.


AI-7270			Topics of Discussion C.
Council Work Session
Meeting Date:	11/02/2020
Increase Spending Limits - Bound Tree Medical - Fire Division
Department:	Fire
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	No
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
Increase Spending Limits * Bound Tree Medical - Fire Division
Purpose and Background
The Huber Heights Fire Division is requesting that the spending limit be increased from $20,000 to $50,000 for Bound Tree Medical. Equipment and supplies related to COVID-19 are the primary reason for the increase.

Fiscal Impact

Source of Funds:	Fire Division Operations Budget
Cost:	$30,000
Recurring Cost? (Yes/No):	No
Funds Available in Current Budget? (Yes/No):	Yes
Financial Implications:

Attachments
Resolution


AI-7276			Topics of Discussion
Council Work Session
Meeting Date:	11/02/2020
Increase Spending Limits - Creative Financial Staffing -Tax Division
Submitted By:	Jim Bell
Department:	Finance
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	No
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
* Creative Financial Staffing - Tax Division
Purpose and Background
The not to exceed amount spending limit of $25,000 needs to be increased to $38,000 for temporary staffing services provided by Creative Financial Staffing for the Tax Division due to one full-time and two part-time open positions. This increase is needed to extend the services of one person through the end of 2020 and will not be used to add additional persons.

Fiscal Impact

Source of Funds:	General Fund
Cost:	$13,000
Recurring Cost? (Yes/No):	No
Funds Available in Current Budget? (Yes/No):	Yes
Financial Implications:
This legislation approves the increase in spending in the Tax Division with Creative Financial Staffing. The increase in spending will not result in any increase to the budget.

Attachments
Resolution


AI-7275			Topics of Discussion D.
Council Work Session
Meeting Date:	11/02/2020
Suez Water - Operations Contract
Submitted By:	Stephanie Wunderlich
Department:	Engineering	Division:	Engineering
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	No
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
Suez Water - Operations Contract
Purpose and Background
This agenda item is for a discussion concerning adjustments to the City's contract with Suez Water due to the City's growth and expansion of the water system including: the new Water Softening Addition, new water booster stations, an 18% increase in miles of water main, a 23% increase in miles of sanitary sewer, and a 12% increase in customer accounts/meters.

Fiscal Impact

Source of Funds:	N/A
Cost:	N/A
Recurring Cost? (Yes/No):	N/A
Funds Available in Current Budget? (Yes/No):	N/A
Financial Implications:

Attachments
Presentation


AI-7272			Topics of Discussion E.
Council Work Session
Meeting Date:	11/02/2020
Suez Water - Contract Modification - 2021 Capital Projects
Submitted By:	Hanane Eisentraut
Department:	Engineering	Division:	Engineering
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	No
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
Suez Water - Contract Modification - 2021 Capital Projects
Purpose and Background
This legislation will authorize the City Manager to enter into a contract modification and increase the Suez Water contract by $350,000 to cover the cost of additional services and expenses throughout 2021.

Fiscal Impact

Source of Funds:	Water and Sewer Funds
Cost:	$350,000
Recurring Cost? (Yes/No):	No
Funds Available in Current Budget? (Yes/No):	Yes
Financial Implications:

Attachments
Resolution
Exhibit A


AI-7271			Topics of Discussion F.
Council Work Session
Meeting Date:	11/02/2020
City Comprehensive Plan Definitions Update
Submitted By:	Scott Falkowski
Department:	Planning	Division:	Planning
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	No
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
City Comprehensive Plan Definitions Update
Purpose and Background
As part of a grant application for the next phase of improvements for Chambersburg Road, MVRPC recommended approval, but ODOT questioned the need based on the City's 2011 Comprehensive Plan. The area in question has a designation of Preserve and Protect. While this area designation calls for potential residential and commercial development, ODOT requested the definitions to be more clear as to developable areas. The proposed amendment only addresses these definitions and provides more clarification for potential development. A full Comprehensive Plan update is scheduled for 2021 to coincide with receiving the 2020 U.S. Census results.

Fiscal Impact

Source of Funds:	N/A
Cost:	N/A
Recurring Cost? (Yes/No):	N/A
Funds Available in Current Budget? (Yes/No):	N/A
Financial Implications:

Attachments
Resolution
Exhibit A


AI-7269			Topics of Discussion G.
Council Work Session
Meeting Date:	11/02/2020
Energy Performance Project Lease - U.S. Bancorp
Submitted By:	Bryan Chodkowski
Department:	Finance	Division:	Accounting
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	Yes
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
Energy Performance Project Lease - U.S. Bancorp
Purpose and Background
At the October 12, 2020 City Council Meeting, City Council adopted Resolution No. 2020-R-6922: A Resolution Authorizing The City Manager To Execute A Capital Lease Agreement With U.S. Bancorp Government Leasing And Finance For The Purposes Of Funding A Guaranteed Energy Savings Performance Contract (GESPC) With Energy Systems Group (ESG). Following the adoption of this legislation, further discussions between the Law Director and Bond Counsel resulted in the desire for more technical legislation on the subject.

Fiscal Impact

Source of Funds:	N/A
Cost:	N/A
Recurring Cost? (Yes/No):	N/A
Funds Available in Current Budget? (Yes/No):	N/A
Financial Implications:

Attachments
Ordinance


AI-7274			Topics of Discussion H.
Council Work Session
Meeting Date:	11/02/2020
2021 City Budget
Submitted By:	Jim Bell
Department:	Finance	Division:	Accounting
Council Committee Review?:	Council Work Session	Date(s) of Committee Review:	11/02/2020
Audio-Visual Needs:	None	Emergency Legislation?:	No
Motion/Ordinance/ Resolution No.:

Agenda Item Description or Legislation Title
2021 City Budget
Purpose and Background
The initial draft of the 2021 City Budget is included. The 2021 Budget for the General Fund is balanced. The Police Fund, the Fire Fund, and the Parks and Recreation Fund are structurally balanced (current carryover fund balances cover any excess spending in 2021). The first draft of the 2021 City Budget totals $84,183,261 for all funds. The 2021 General Fund Budget totals $11,682,153. The proposed 2021 Appropriations Ordinance is attached as well as the 2021 Expenditure Budget summary and history of expenses for each fund. Also attached are the detailed revenue estimates for 2020 and 2021 in addition to actual revenues for previous years for each fund.

Fiscal Impact

Source of Funds:	N/A
Cost:	N/A
Recurring Cost? (Yes/No):	N/A
Funds Available in Current Budget? (Yes/No):	N/A
Financial Implications:
There is no fiscal impact on the current budget since this is the proposed 2021 Budget.

Attachments
2021 Revenue Budget Estimates
2021 Expense Budget Summary
Presentation
Ordinance