AGENDA

REGULAR MEETING OF THE CITY COUNCIL
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
September 14, 2021
7:00 p.m.
 
 

The City Council extends to each visitor a sincere welcome. We value your interest in your community and your participation in the meetings of this governing body. Regular meetings of the City Council are held the 1st and 3rd Tuesdays of each month, beginning at 7:00 p.m.; the City Council meets regularly in work sessions at 6:00 p.m. the Monday preceding each regular meeting.

The meeting will be broadcast by webinar or telephone at the following URL:

https://garlandtx.zoom.us/webinar/register/WN_VF4A6tI1TEadOgNbf-z9tA

Registration for the online meeting is required.  The meeting will be recorded and will be available for viewing the next day at www.garlandtx.gov.

For those without internet access to the meeting, a dial-in option is available.  The numbers are:


Additionally, the meeting may be accessed by phone at the following number:

346-248-7799
470-250-9358
470-381-2552

The Meeting ID is:
 880 9795 6902
 

 



Garland City Hall and Council Chambers is wheelchair accessible.  Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall.  Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.

 
             
LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting.  Members of the audience are invited to participate.  However, members of the audience are not required to participate.  The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting. 
 
MAYORAL PROCLAMATIONS,
RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
 
 
CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately.
 
 
1.   Consider approval of the minutes of the August 17, 2021 Regular Meeting.
 
2. Consider approval of the following bids:
 
a.  
Heavy-Duty Rescue Truck    Bid No. 1208-21
     
Siddons-Martin Emergency Group $1,152,374.00  

This request is for the replacement purchase of a heavy-duty rescue truck to be utilized by the Garland Fire Department.
 
             
b.  
Engineering Services for Lavon Pump Station Backup Generator Project    Bid No. 1168-21
     
Gupta & Associates, Inc.  $300,174.00  
Optional Contingency 25,000.00  
TOTAL: $325,174.00  

This request is to obtain Professional Engineering Services for installation of a generator at the Lavon Pump Station.  An Optional Contingency is included for any additional services that may be required.
 
c.  
Ambulances    Bid No. 1215-21
     
Mac Haik Dodge Chrysler Jeep $1,107,516.00  

This request is to purchase four replacement ambulances to be used by the Garland Fire Department.
 
d.  
Infinity CIS Implementation    Bid No. 0463-17
     
Advanced Utility Systems $120,289.97  

This request is to approve a Change Order for the implementation of the Infinity Customer Information System (CIS) used by Customer Service and Sanitation.
 
e.  
Duck Creek Pipeline Rehabilitation, Phase I   Bid No. 0969-20
     
Insituform Technologies, LLC $65,655.50  

This request is to approve a Change Order for the Duck Creek Pipeline Rehabilitation, Phase I.
 
f.  
GP&L ETC Odorant System Project Management   Bid No. 1244-21
     
Pond & Company $186,017.00  

This request is to obtain Construction Engineering and Construction Management Services related to the Garland Power & Light ETC Odorant System Installation project.
 
g.  
iNovah System Update for Customer Service P.A.I.D. Program   Bid No. 0612-20
     
System Innovators, Inc.  $14,400.00  

This request is to approve a Change Order to add functionality to the iNovah payment processing system that will allow integration in support of the City's P.A.I.D. Program.
 
h.  
GP&L Olinger Plant Relay Replacement Engineering Services    Bid No. 1238-21
     
SynchroGrid Limited, LLC $120,000.00  

This request is to obtain Protection and Design Engineering Services required to replace the generator, main auxiliary and step-up transformer protection relays for the GP&L Olinger Plant Generating Units 2 and 3. 
 
i.  
TMPA 345/138kV Gibbons Creek Switchyard Phase II Plant Disconnection Engineering Services   Bid No. 1209-21
     
Black & Veatch $456,966.00  

This request is to obtain electrical design engineering services to support the second stage of modifications at the TMPA Gibbons Creek Switchyard as a result of the sale of the adjacent power plant.
 
j.  
2019 Bond Program Management Additional Services    Bid No. 0722-19
     
AECOM $948,000.00  

This request is to approve a Change Order for additional program management services for the 2019 Bond Program.
 
k.  
EMS Supplies and Medications    Bid No. 1270-21
     
Bound Tree Medical, LLC $369,872.44  

This request is for the purchase of EMS Pharmaceuticals and Medical Supplies for the Garland Fire Department.  This approval is for a Term Agreement with four optional renewals.
 
l.  
Engineering Services for Concession and Restroom Buildings at Various Park Sites    Bid No. 1271-21
     
Pacheco Koch Consulting Engineers, Inc.  $286,910.00  

This request is to obtain professional engineering, land surveying and landscape architecture services for the infrastructure to support restroom and concession buildings at various park sites.
 
m.  
Transportation Maintenance & Operations Facility Renovation Construction    Bid No. 0469-21
     
Hill & Wilkinson $77,527.00  

This request is to approve a Change Order for the Transportation Maintenance & Operations Facility renovation construction services.
 
n.  
Data Center Infrastructure Replacement   Bid No. 1268-21
     
Unique Digital Technology, Inc.  $459,998.84  

This request is for the purchase of hardware and software for the data center storage infrastructure replacement.
 
o.  
TMPA Ben Davis to Royse 138kV Transmission Steel Structures    Bid No. 1138-21
     
Texas Electric Cooperatives $305,622.00  
Optional Contingency 30,562.00  
TOTAL: $336,184.20  

This request is for the purchase of two 170' 2-pole galvanized steel structures and anchor bolt cages to be used for the TMPA Ben Davis to Royse 345kV Tower 2/5 replacement.  An Optional Contingency is included for any additional materials that may be required.
 
             
p.  
Rowlett Creek Wastewater Treatment Plant Polymer   Bid No. 1261-21
     
Polydyne, Inc.  $636,000.00  

This request is to purchase Clarifloc C-6266 polymer to be used at the Rowlett Creek Wastewater Treatment Plant.  This approval is for a Term Agreement with four (4) optional renewals. 
 
q.  
Garland Water Utilities SCADA Master Plan    Bid No. 1269-21
     
Gupta & Associates, Inc.  $560,844.90  
Optional Contingency 39,100.00  
TOTAL: $599,944.90  

This request is to obtain Professional Engineering Services for the development of a Supervisory Control and Data Acquisition (SCADA) Master Plan for the Wastewater Treatment and the Water Distribution/Wastewater Collections SCADA Systems.  An Optional Contingency is included for unforeseen additional services that may be required.
 
r.  
2018 Paving, Water and Sanitary Sewer Project, Phase II    Bid No. 0947-20
     
XIT Paving & Construction, Inc.  $169,054.23  

This request is to approve a Change Order for the 2018 Paving, Water and Sanitary Sewer Project, Phase II.
 
s.  
2021 Garland Alley Reconstruction Project    Bid No. 0958-21
     
Cam-Crete Contracting, Inc.  $2,088,766.00  

This request is for the 2021 Garland Alley Reconstruction Project.
 
t.  
Railroad Crossing Evaluation Project   Bid No. 1212-21
     
R-Delta Engineering, Inc.  $136,500.00  

This request is to obtain professional engineering services for the fifty-one railroad crossings located at several major thoroughfares/collectors throughout the city.
 
u.  
2021 Term Contract for Miscellaneous Arterial Repair Project    Bid No. 0959-21
     
Jerusalem Corporation $2,000,000.00  

This request is to provide concrete repairs for arterial roadways throughout the city.  This approval is for a Term Agreement with four optional renewals.
 
v.  
Design Services for Bridge Repair to the One Eleven Ranch Park Bridge Over Rowlett Creek   Bid No. 6076-16
     
Binkley & Barfield, Inc.  $24,000.00  

This request is to approve a Change Order for additional engineering design services for bridge repairs over Rowlett Creek at One Eleven Ranch Park Bridge.
 
w.  
Highway 66 Turn Lane Construction    Bid No. 0492-20
     
Hill & Wilkinson General Contractors  $553,885.00  

This request is for the construction of a turn lane and entrance drive adjacent to the new Animal Shelter & Adoption Facility and future Tuckerville Park.
 
x.  
Change Order for Construction Materials    Bid No. 1079-19
     
Barnsco, Inc.  $65,529.62  

This request is to approve a Change Order to our Term Agreement for the purchase of reinforcing steel and other miscellaneous materials used in the construction of concrete streets and alleys.
 
y.  
Change Order for Ready Mix Concrete   Bid No. 1039-18
     
Cooper Concrete Co.  $66,552.35  

This request is to approve a Change Order to our Term Agreement for delivery of ready mix concrete to various construction projects throughout the city.
 
             
z.  
GP&L Overhead Transmission & Distribution Line Relocations for Naaman School Road    Bid No. 1131-21
     
JW Powerline, LLC $1,632,684.21  

This request is to provide labor and equipment needed to relocate GP&L transmission and distribution facilities along Naaman School Road as part of the COG Naaman School Road street widening project.  An Optional Contingency is included for any additional work that may be required.
 
aa.  
Heliport Expansion Design Services    Bid No. 1182-21
     
Kimley-Horn and Associates, Inc.  $124,500.00  

This request is to obtain Professional Design Services for the Heliport expansion to accommodate the expansion of adjacent business.
 
bb.  
Motor Repair and Maintenance    Bid No. 0628-18
     
Brandon and Clark, Inc. $155,000.00  

This request is to approve a Change Order for the final renewal of the Power Plant Motor Repair and Maintenance Term Agreement.
 
3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration.
 
a.   Zoning File No. Z 21-21, Avalon Development and Kimley-Horn (District 7)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a Specific Use Provision for a Restaurant, Drive-Through on a 0.7411-acre tract of land zoned Community Retail (CR) District and located at 2128 North Jupiter Road; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause and a Severability Clause; and providing an effective date.
 
b.   Zoning File No. Z 21-22, Randall T. Wilson (District 2)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas by approving a Specific Use Provision for a Recycling Salvage Yard (Unlimited Outside Storage) Use on a 2.7184-acre tract of land zoned Industrial (IN) District and located at 1340 Hebron Drive; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause and a Severability Clause; and providing an effective date.
 
4.   Council is requested to confirm Dr. Timothy Lambert for a two-year term as City Health Authority and Dr. Norman Clothier for a two-year term as the Health Authority designee and authorize the City Manager to renew the interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services.  

At the August 16, 2021 Work Session, Council considered confirming Dr. Timothy Lambert for a two-year term as City Health Authority and Dr. Norman Clothier for a two-year term as the Health Authority designee and authorize the City Manager to renew the interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services.
 
5.   Consider authorizing the City Manager or his designee to execute contract agreements with the Texas Department of State Health Services (DSHS) and to execute an interlocal agreement with Parkland Hospital regarding the services of a social worker.

At the September 13, 2021 Work Session, Council considered authorizing the City Manager or his designee to execute contract agreements with the Texas Department of State Health Services (DSHS) and to execute an interlocal agreement with Parkland Hospital regarding the services of a social worker.
 
6.   Consider a a resolution of the City Council of the City of Garland, Texas, approving a negotiated settlement between the Atmos Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex Division regarding the company’s 2021 Rate Review Mechanism filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest; approving an attached exhibit establishing a benchmark for pensions and retiree medical benefits; approving an attached exhibit regarding amortization of regulatory liability; requiring the company to reimburse ACSC’s reasonable ratemaking expenses; determining that this resolution was passed in accordance with the requirements of the Texas Open Meetings Act; adopting a Savings Clause; declaring an effective date; and requiring delivery of this resolution to the company and the ACSC’s legal counsel.

At the August 16, 2021 Work Session, Council considered approval of the Settlement Agreement with Atmos Energy Mid-Tex Division and the resulting rate change under the Rate Review Mechanism tariff. 
 
7.   Consider a resolution of the City Council of the City of Garland, Texas adopting the Texas Opioid Abatement Fund Council and Settlement Allocation Term Sheet; and providing an effective date. 

At the September 13, 2021 Work Session, Council was briefed on this item in Executive Session. 
 
8.   Consider by minute action authorizing the City Manager to sign the Interlocal Agreement for reimbursement to Rowlett for eligible expenses totaling $108,762.14 under the Public Assistance category Emergency Protective Measures conducted to manage the Mass Vaccination Event operations within the City of Garland. 

At the September 13, 20212 Work Session, Council considered the approval of the Interlocal Agrement execution with the City of Rowlett which makes pass-through from Garland to reimburse Rowlett allowable based on the FEMA Public Assistance guidance and for the approval of the reimbursement expense in the amount of $108,762.14.
 
9.   Consider by minute action the approval of one purchase agreement negotiated to date with the property owner in the amount of $803,340.

Holford Road (from PGBT to Naaman Forest Boulevard) is currently a two-lane asphalt street. It is being reconstructed to a divided concrete street with curbs and dedicated bike lanes and trails, which requires additional land/right-of-way. Since the approval of the 2019 Bond Program, Staff has been working with its consultants to acquire the necessary real property to reconstruct Holford Road. One (1) purchase agreement has been successfully negotiated with a property owner for the acquisition of real property needed to move forward with the project.  
 
10.   Consider an ordinance authorizing the issuance of "City of Garland, Texas, Tax Note, Series 2021;" specifying the terms and features of said note; levying a continuing direct annual ad valorem tax for the payment of said note; and resolving other matters incident and related to the issuance, sale, payment and delivery of said note, including the approval and execution of a Paying Agent/Registrar Agreement and a Purchase Letter; and providing an effective date. 

At the August 16, 2021 Work Session, Council considered authorizing the issuance of tax notes in the amount of approximately $29 million.
 
             
ITEMS FOR INDIVIDUAL CONSIDERATION

Speaker Regulations:

Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium.
 
 
11.   Consider a resolution strongly encouraging (1) persons entering city facilities to wear face coverings or face shields over their nose and mouth, (2) utilizing the hand sanitizer stations at the entrances of city owned facilities, and (3) persons who are eligible to receive the COVID-19 vaccine and who do not have a medical condition that prevents them from safely receiving a vaccination to become fully vaccinated.

Council previously discussed passing and approving a resolution encouraging persons entering City facilities to wear face coverings, as well as utilize the hand sanitizers stations at the entrances of city owned facilities, and for persons eligible to receive COVID-19 vaccines to become fully vaccinated.  
 
12.   Consider a resolution of the City of Garland, Texas finding and determining that the public necessity and convenience require the acquisition of various property rights located east of First Street, north of Avenue D and south of Avenue B, in the City of Garland, Texas situated in the 1st Installment Coopers Addition, in the City of Garland, County of Dallas, Texas, said property interests being more particularly described below; providing authorizations to acquire such property rights by purchase or condemnation and making certain findings pertaining thereto; providing further authorizations as may be necessary to carry out the purposes of this resolution; and providing an effective date.

Council is requested to approve a resolution authorizing the acquisition of the property rights described in the proposed resolution.   
 
13.   Hold a Public Hearing on Proposed 2021-22 Tax Rate

The Texas Property Tax Code, Section 26.05 (d), provides that a governing body may not adopt a tax rate that exceeds the lower of the voter approval rate or the no new revenue tax rate until the governing body has held a public hearing on the proposed tax rate and has otherwise complied with Section 26.06 and Section 26.065. The 2021-22 proposed budget is based on a tax rate of 75.6965 cents per $100 of valuation, which exceeds the no new revenue tax rate of 72.0713 cents per $100 of value.

NOTICE OF PUBLIC HEARING ON TAX INCREASE
PROPOSED TAX RATE $.756965 per $100
NO-NEW-REVENUE TAX RATE $.720713 per $100
VOTER-APPROVAL TAX RATE $.774550 per $100

The no-new-revenue tax rate is the tax rate for the 2021-22 tax year that will raise the same amount of property tax revenue for the City of Garland from the same properties in both the 2020-21 tax year and the 2021-22 tax year.

The voter-approval tax rate is the highest tax rate that the City of Garland may adopt without holding an election to seek voter approval of the rate.

The proposed tax rate is greater than the no-new-revenue tax rate. This means that the City of Garland is proposing to increase property tax revenue for the 2021-22 tax year.

A public hearing on the proposed tax rate will be held on September 14, 2021 at 200 N. Fifth Street, City Council Chambers, Garland, Texas.

The proposed tax rate is not greater than the voter-approval tax rate. As a result, the City of Garland is not required to hold an election at which voters may accept or reject the proposed tax rate. However, you may express your support for or opposition to the proposed tax rate by contacting the members of the City Council of the City of Garland at City Hall or by attending the public hearing mentioned above.

Your taxes owed under any of the tax rates mentioned above can be calculated as follows:
Property tax amount = tax rate x taxable value of your property / 100

The 86th Texas Legislature modified the manner in which the voter-approval tax rate is calculated to limit the rate of growth of property taxes in the state.
 
14.   Ordinance to Ratify the Property Tax Revenue

Chapter 26 of the Property Tax Code requires that if a municipality raises even $1 more in revenue than the prior year, an ordinance must be passed recognizing the property tax revenue increase in the budget. This is called the Ratification Ordinance. The FY 2021-22 Budget will raise more total property taxes than last year’s budget by $8,151,701 or 6.32% and of that amount $2,097,469 is tax revenue to be raised from new property added to the tax roll this year.  An ordinance reflecting the ratification of the property tax revenue increase will be prepared for the Mayor's signature upon final vote and approval from the City Council.
 
15.   Adoption of 2021-22 Budget

In accordance with the City Charter, the City Manager presented his recommended Budget for fiscal year 2021-22 to the City Council on August 3, 2021.  Copies were made available for public inspection at the City libraries, at the City Secretary's Office, and on the City's website.  Public Hearings were held on August 17, August 26, and September 13, 2021.  An ordinance reflecting final decisions regarding the Budget for 2021-22 and revised budgets will be prepared for the Mayor's signature upon final direction from the City Council.  
 
16.   Adoption of 2021-22 Property Tax Rate

The City Council has considered an Ad Valorem Tax Rate of 75.6965 cents per $100 of valuation for the fiscal year beginning October 1, 2021. All meetings, notices and public hearing requirements related to the adoption of the Tax Rate have been met in accordance with State law.  Council is requested to consider an ordinance setting the Ad Valorem Tax Rate at 75.6965 cents per $100 of valuation for 2021-22. 
 
17.   Rate and Fee Changes for 2021-22

In considering the 2021-22 Proposed Budget, the City Council reviewed the adjustments to existing rates and fees.  Revenue estimates included in the 2021-22 Operating Budget are based on these actions.  An ordinance will be prepared for the Mayor's signature once final direction has been given by the Council.
 
18. Hold public hearings on:
 
a.   Consider a Zoning request by CCM Engineering to construct 43 townhouses with an open space amenity. This property is located at 2126 Rowlett Road in District 3. 

Consideration of the application of CCM Engineering, requesting approval of a Change in Zoning from Agricultural (AG) District to a Planned Development (PD) District to allow Single-Family Attached (SFA) (Townhouses) Uses. This property is located at 2126 Rowlett Road. (File Z 20-44, District 3)
 
b.   Consider a Detail Plan request by CCM Engineering to construct 43 townhouses with an open space amenity. This property is located at 2126 Rowlett Road in District 3. 

Consideration of the application of CCM Engineering, requesting approval of a Detail Plan for Single-Family Attached Homes (Townhouses). This property is located at 2126 Rowlett Road. (File Z 20-44, District 3)
 
c.   Consider a Specific Use Provision request by Cody Dixon construct a 1,217 square-foot Guest House to be located behind the primary house. This property is located at 1176 Talley Road in District 1. 

Consideration of the application of Cody Dixon, requesting approval of a Specific Use Provision to allow a Guest House on a property zoned Agricultural (AG) District. This property is located at 1176 Talley Road. (File Z 21-13, District 1)
 
d.   Consider a Site Plan request by Cody Dixon to construct a 1,217 square-foot Guest House to be located behind the primary house. This property is located at 1176 Talley Road in District 1. 

Consideration of the application of Cody Dixon, requesting approval of a Plan for a Guest House. This property is located at 1176 Talley Road. (File Z 21-13, District 1)
 
19. Consider appointments to Boards and Commissions.

Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications.
 
  Mayor Pro Tem Dylan Hedrick
  • Susan Nye - Board of Adjustment 
  • Elizabeth Harling - Community Multicultural Commission
  • Terri Chepregi - Library Board
  • David Parrish - Parks and Recreation Board
  • Michael Rose - Plan Commission
  • Martha Melaku - Property Standards Board
  • Charlotte Piercy - Senior Citizens Advisory Board

Council Member Robert Vera
  • Bruce Astin - Board of Adjustment
  • Mindy Le - Community Multicultural Commission
  • DeAnne Driver - Cultural Arts Commission
  • Patricia Hanson - Environmental and Community Advisory Board
  • Dorothy McAllister - Library Board
  • David Morehead - Parks and Recreation Board
  • Douglas Williams - Plan Commission
  • Caleb Ernst - Property Standards Board
  • Hazel Blanton - Senior Citizens Advisory Board
  • Carlos Porras - Tax Increment Finance #1 Downtown Board
  • Cle D. Kimble - Tax Increment Finance #3 Board
  • Jack "Rick" Wyatt. Jr. - Unified Building Standards Board
 
20. Citizen comments.

Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act.
 
21. Adjourn.

All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Frontier FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.