The Honorable Chair and Members of the Board of Directors
Approve FY 2019-20 Carryover Encumbrances and Continuing Appropriations to FY 2020-21
The appropriations associated with the annual budget lapse at fiscal year-end unless the Board of Directors re-establishes the appropriation in the subsequent year. The carryover, or re-budgeting, of encumbrances and continuing appropriations represent previously approved purchases of services or equipment. If the proposed encumbrances and continuing appropriations were not carried over into FY 2020-21, sufficient appropriations would not exist in the current year budget to fund both the continued activities and the new activities approved in the FY 2020-21 budget adopted on June 17, 2020.
As summarized on Attachment A, a total of $171,826 is recommended for carryover. The carryover relates exclusively to the approved contract to purchase hardware/software and professional consulting services for the ongoing CAD/RMS project. This purchase was approved by the Board during FY 2016-17 and final project completion has been delayed for a variety of reasons, including the vendor being involved in multiple acquisitions and mergers since the project began. It is expected the project will be completed in the current fiscal year.
The recommended appropriations were previously budgeted but not expended; therefore, there are sufficient resources available to support carryover appropriations in the amount of $171,826. Since this amount was originally expected to be expended prior to June 30, 2020, this action will not impact the estimated fund balance at June 30, 2021 projected at the time the FY 2020-21 budget was adopted.
That the Board of Directors authorize the appropriation of $171,826 in FY 2020-21 for the carryover of items encumbered at June 30, 2020 as detailed in Attachment A.
Attachment A - Carryovers from FY 2019-20 to FY 2020-21