Consent-Health & Human Services    # 19.       
Board of Supervisors Adult & Aging   
Meeting Date: 05/10/2022  
Brief Title: Fourth Amendment with Yolo Community Care Continuum for Farmhouse Adult Residential Services
From: Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Subject
Approve fourth amendment to Agreement No.19-144 with Yolo Community Care Continuum to extend the term of the agreement through June 30, 2023; add funding in the amount of $524,200 by adding $28,500 for 2021-22 and $495,700 for 2022-23 for a new contract maximum of $1,987,291 for the period of July 1, 2019 through June 30, 2023; and update and clarify language in the agreement for the provisions of adult residential services. (No general fund impact) (Sullivan)
Recommended Action
  1. Approve fourth amendment to Agreement No.19-144 with Yolo Community Care Continuum (YCCC) to extend the term of the agreement through June 30, 2023 and add funding in the amount of $524,200 by adding $28,500 for Fiscal Year (FY) 2021-22 and add funding in the amount of $495,700 for FY 2022-23 for a new contract maximum of $1,987,291 for the period of July 1, 2019 through June 30, 2023; and to update and clarify language in the agreement, for the provisions of adult residential services;
     
  2. Re-Delegate authority to the Director of the Yolo County Health and Human Services Agency or designee to: 1) exercise optional year extensions up to $495,700 per fiscal year for fiscal year 2023-24 and 2) issue related option year notices. Please see Section 2. of Att. A. Fourth Amendment; and
     
  3. Delegate authority to the Director of the Yolo County Health and Human Services Agency or designee to execute amendments to increase funding for Fiscal Year 2021-22 by an amount not to exceed $50,000 in order to pay final claims as needed.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
Yolo County serves Seriously Mentally Ill adults meeting the mental health medical necessity criteria that require the long-term residential treatment services provided by the YCCC Farmhouse Program. This program helps clients, while living onsite, increase their ability to live independently through skill building, job training and/or other educational programs. This will further client independence and potentially reduce costs to the County by reducing psychiatric hospital stays, Institute for Mental Disease (IMD) placements, and homelessness.
 
Approval of this fourth amendment adds $28,500 to fiscal year 2021-22, so pending claims can be paid and revises and clarifies contract language.  These additional funds are needed as HHSA placed additional clients, served in our Forensic Full Service Partnership program, at Farmhouse this fiscal year.

Performance Measures were included in Agreement No. 19-144 and are not being changed by this amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
On or about January 30, 2019, the Yolo County Procurement Manager approved a sole source letter in conformance with the Yolo County Procurement Policy
 
The Department confirms Yolo Community Care Continuum has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   28,500
Amount budgeted for expenditure:    $   28,500
Additional expenditure authority needed:    $   0
On-going commitment (annual cost):    $   495,700
Source of Funds for this Expenditure
$0
$28,500
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
No general funds are required by this action.  These services will be funded by MHSA. The action increases the contract maximum by $524,200 by adding $28,500 for fiscal year 2021-22 and adds funding in the amount of $495,700 for fiscal year 2022-23 for a total of $1,987,291 for the period of July 1, 2019 through June 30, 2023. The amount of $28,500 is included in the HHSA adopted budget for FY2021-22. The amount of $495,700 was included in the HHSA proposed budget for FY2022-23.
 
The following is the breakdown of funding for this agreement.
FY 2019-20
July 1, 2019
through
June 30, 2020		 FY 2020-21
July 1, 2020
through
June 30, 2021		 FY 2021-22
July 1, 2021
through
June 30, 2022		 FY 2022-23
July 1, 2022
through
June 30, 2023		 Total
$478,691 $517,200 $495,700 $495,700 $1,987,291
 
The agreement also includes one one-year extension option for Fiscal Year 2023-24 in an amount less than or equal to $495,700.
 
Option Year/
Fiscal Year
(OY/FY)		 Revised Agreement Expiration Date
Per OY/FY		 Maximum Increased
 Funding Amount
Per OY/FY		   Revised Agreement 
Lifetime Maximum
Per OY/FY
OY/FY 2023-24 On or before
June 30, 2024		 Less than or equal to $495,700 Less than or equal to $2,482,991
 





In no event shall the term of the Agreement extend beyond June 30, 2024 nor shall the total contract maximum exceed the amount of TWO MILLION FOUR HUNDRED EIGHTY-TWO THOUSAND NINE HUNDRED NINETY-ONE DOLLARS ($2,482,991) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Att. A. Fourth Amendment
Form Review
Inbox Reviewed By Date
Nolan Sullivan Nolan Sullivan 04/28/2022 12:00 PM
Financial Services Tom Haynes 04/29/2022 09:14 AM
County Counsel Hope Welton 04/29/2022 09:40 AM
Madison York Madison York 04/29/2022 10:28 AM
Elisa Sabatini Elisa Sabatini 05/03/2022 01:01 PM
Form Started By: Kimberly Mayfield Started On: 03/10/2022 03:16 PM
Final Approval Date: 05/03/2022