Consent-General Government    # 17.       
Board of Supervisors General Services   
Meeting Date: 01/11/2022  
Brief Title: Authorize the use of General Fund Contingency for Auger House (Muffin Monster) Replacement Equipment
From: Kevin Yarris, Director, General Services
Staff Contact: Tonia Murphy, Fiscal Administrative Officer, General Services, x4830
Subject
Authorize the use of general fund contingency for additional replacement equipment for the Auger House (Muffin Monster) overall system in the amount of $80,020 and implement a yearly maintenance agreement in the amount of $2,200; adopt a budget resolution adjusting the General Services Department Facilities Division 2021-22 budget by $82,220, and approve an amendment to the 2021-22 Authorized Equipment List. (General fund impact $82,220) (4/5 vote required) (Yarris)
Recommended Action
  1. Authorize the use of general fund contingency for additional replacement equipment for the Auger House (Muffin Monster) overall system in the amount of $80, 020 and implement a yearly maintenance agreement in the amount of $2,200;
     
  2. Adopt a budget resolution adjusting the General Services Department Facilities Division 2021-22 budget by $82,220; and
     
  3. Approve an amendment to the 2021-22 Authorized Equipment List.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
The Justice Campus has an Auger House that houses a massive grinder, called the muffin monster, to grind up materials that should not typically be flushed into the system by inmates in the jail.  The muffin monster grinds up and removes the material before it enters the overall city sewage system.

On September 28, 2021, General Services was approved by the Board to use general fund contingency to reimburse the department for significant repairs completed to the muffin monster in early July 2021.  The repairs included the installation of an upgraded 11-blade grinder.  Since that time General Services has continued to work with a consultant to weigh the best options and practices to avoid such significant repairs in the future.  

With the installation of the new upgraded 11-blade grinder, the consultant's recommendation is to replace other existing parts of the overall system, such as the Vaughn pumps, and to implement a yearly maintenance agreement.  Based on these two (tier 1 and tier 2) recommendations, General Services is cautiously optimistic the system will be sufficient should the system be overwhelmed again and could eliminate the need for additional equipment in the future.  General Services will continue to monitor the system and report back if that is not the case. 

The total cost for the replacement of the additional parts to the overall system and the first year of the maintenance agreement is $82,220,  which was not previously budgeted in the General Services Facilities Division 2021-22 budget.  On-going yearly maintenance costs of $2,200 will be budgeted through the County's regular budget process.     
Collaborations (including Board advisory groups and external partner agencies)
Department of Finance, County Administrator's Office, County Counsel, General Services
Competitive Bid Process
Yolo County General Services worked closely with Department of Finance who deemed the project an emergency due to the impact to the health and safety of the Justice Campus and the inmates and followed all procurement policy and procedures throughout the incident.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   82,220
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   82,220
On-going commitment (annual cost):    $   2,200
Source of Funds for this Expenditure
$82,220
Attachments
Att. A. Budget Resolution
Att. B. Equipment List
Form Review
Inbox Reviewed By Date
Kevin Yarris Tonia Murphy 12/09/2021 01:08 PM
Kevin Yarris Kevin Yarris 12/20/2021 01:27 PM
Financial Services Shelby Milliren 12/23/2021 08:34 AM
Financial Services Shelby Milliren 12/23/2021 10:05 AM
Financial Services Shelby Milliren 12/23/2021 10:36 AM
County Counsel Hope Welton 12/27/2021 09:51 AM
Joanne Van Hoosear Joanne Van Hoosear 12/27/2021 10:27 AM
Form Started By: Tonia Murphy Started On: 12/09/2021 11:51 AM
Final Approval Date: 12/27/2021