Consent-General Government    # 16.       
Board of Supervisors General Services   
Meeting Date: 01/11/2022  
Brief Title: Safety and Security Funds
From: Kevin Yarris, Director, General Services
Staff Contact: Sofia Mejia, Associate Administrative Analyst, General Services, x5021
Subject

Adopt budget resolution transferring the Safety and Security funds to the General Services Department to reflect an increase to the General Services Facilities Division 2021-22 budget by $150,000 to allow General Services to manage, review and approve department requests to use the funds for new security projects or enhancements, to improve their facility security per the Safety and Security Policy adopted by the Yolo County Board of Supervisors on October 26, 2021. (No general fund impact) (4/5 vote required) (Yarris)
Recommended Action

Adopt budget resolution transferring the Safety and Security funds to the General Services Department to reflect an increase to the General Services Facilities Division fiscal year 2021-22 budget by $150,000 to allow General Services to manage, review and approve department requests to use the funds for new security projects or enhancements, to improve their facility security per the Safety and Security Policy adopted by the Yolo County Board of Supervisors on October 26, 2021.
Strategic Plan Goal(s)
In Support of All Goals (Internal Departments Only)
Reason for Recommended Action/Background
Staff engaged in various outreach efforts as part of the development of the 2020-2024 Yolo County Strategic Plan, including targeted outreach to County departments to gather and utilize their input. County departments provided a list of their goals and anticipated challenges for the next three to five years. The information provided insight into the various activities that departments were undertaking, as well as highlighting some internal organizational goals that are common among many departments. The engagement also shed light on areas of ambiguity. One such area was the use of security funds, and when and how funds could be accessed.

The County of Yolo has a desire to improve the physical security of its employees, facilities, and assets and on October 26, 2021 the Yolo County Board of Supervisors adopted a new Use of Safety and Security Funds Policy, which allows the General Services Department to manage, review and approve, in collaboration with the County Administrator’s Office and Risk Management, a department’s request for the use of these funds.  This Board action takes the already allocated funds and approved policy and transfers them to the General Services Department to manage. 

The General Services Department will return to the Yolo County Board of Supervisors in June 2022 to inform the Board of the projects requested by the departments and how the allocation funds were expended.
Collaborations (including Board advisory groups and external partner agencies)
General Services, County Administrator's Office, Department of Financial Services, County Counsel, Human Resources.
Competitive Bid Process
The General Services Department will comply with all Department of Financial Services and County policies and procedures on procurement as projects develop and are approved.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   150,000
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   150,000
One-time commitment     Yes
Source of Funds for this Expenditure
$150,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
The transfer of the already budgeted Safety and Security Contingency Funds is being requested for this action.
Attachments
Att. A. Budget Resolution
Form Review
Inbox Reviewed By Date
Kevin Yarris Kevin Yarris 12/01/2021 08:39 AM
Financial Services Shelby Milliren 12/01/2021 08:50 AM
County Counsel Hope Welton 12/01/2021 08:51 AM
Joanne Van Hoosear Joanne Van Hoosear 12/01/2021 09:14 AM
Form Started By: Sofia Mejia Started On: 11/29/2021 08:29 AM
Final Approval Date: 12/01/2021