Consent-Health & Human Services    # 27.       
Board of Supervisors Adult & Aging   
Meeting Date: 01/11/2022  
Brief Title: Approval of Project Room Key Provider Amendments
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Subject
Ratify second amendments to Agreement No. 21-179 with Empower Yolo with a contract maximum not to exceed $270,000 and Agreement No. 21-180 with Yolo County Children's Alliance with a contract maximum not to exceed $330,000, which adds optional monthly extensions through June 30, 2022 to provide Project Room Key services. (No general fund impact) (Larsen)
Recommended Action
  1. Ratify the following amendments which add optional monthly extensions through June 30, 2022, executed by the Procurement Manager to provide Project Room Key services:
  1. Second Amendment to Agreement No. 21-179 with Empower Yolo that adds six optional monthly extensions through June 30, 2022 with a revised contract maximum not to exceed $270,000.
  2. Second Amendment to Agreement No. 21-180 with Yolo County Children’s Alliance (YCCA) that adds six optional monthly extensions through June 30, 2022 with a revised contract maximum not to exceed $330,000.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
The Yolo County response to the COVID-19 pandemic includes providing locations for individuals living homeless to shelter in place, specifically in non-congregate settings.  Emergency funding sources which support the motels and transportation services require that the County provide behavioral and other social services to individuals at these locations. Health & Human Services Agency is addressing this requirement by contracting with providers to fulfill unique roles with all individuals in the motels:  Homeless Services Lead, Case Manager, Runner and Caller. 
 
On or about July 27, 2021 the Board ratified the Procurement Manager to sign and execute the original agreements. With the amendments in this agenda item, each agreement will have 6 monthly optional extensions through June 30, 2022 at the same monthly amount as mentioned above. Approval of these amendments will allow Yolo County Children’s Alliance and Empower Yolo to continue these vital services to our vulnerable population and ensure COVID positive clients are placed in a motel during quarantine.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved each Agreement as to form.
Competitive Bid Process
These Agreements were sought through a Sole Source and approved by the Yolo County Procurement Manager.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   0
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $  
On-going commitment (annual cost):    $   55,000
Source of Funds for this Expenditure
$55,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
No general funds are required by this action.  These services will be funded by CDSS RK/Rehousing. This action adds 6 optional months through June 30, 2022 in an amount not to exceed $55,000/month.
Attachments
Att. A. Empower Yolo Second Amendment
Att. B. Yolo County Children's Alliance Second Amendment
Form Review
Inbox Reviewed By Date
Financial Services Melissa Patterson 12/28/2021 08:10 AM
County Counsel Hope Welton 12/28/2021 09:57 AM
Madison York Madison York 12/28/2021 10:25 AM
Form Started By: Kimberly Mayfield Started On: 11/24/2021 07:52 AM
Final Approval Date: 12/28/2021