Consent-Health & Human Services    # 25.       
Board of Supervisors Adult & Aging   
Meeting Date: 01/11/2022  
Brief Title: Third Amendment to Agreement 16-143 with Turning Point Community Programs- Adult Wellness FSP
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Subject
Approve third amendment to Agreement No. 16-143 with Turning Point Community Programs to extend the agreement through July 31, 2021; and add funding for 2021-22 in the amount of $70,228.96 for a new contract maximum of $5,285,411.96 for the period of July 1, 2016 through July 31, 2021; and to update and clarify language in the agreement, for the provision of Full-Service Partnership Services. (No general fund impact) (Larsen)
Recommended Action
Approve third amendment to Agreement No. 16-143 with Turning Point Community Programs to extend the agreement through July 31, 2021; and add funding for (FY) 2021-22 in the amount of $70,228.96 for a new contract maximum of $5,285,411.96 for the period of July 1, 2016 through July 31, 2021; and to update and clarify language in the agreement, for the provision of Full-Service Partnership Services.
Strategic Plan Goal(s)
Thriving Residents
Reason for Recommended Action/Background
On September 13, 2016, the Yolo County Board of Supervisors (Board) approved Agreement 16-143, a three-year agreement with Turning Point Community Programs (TPCP) to provide Full-Service Partnership (FSP) and Assisted Outpatient Treatment (AOT) services. These services are provided to HHSA consumers that are Seriously Mentally Ill (SMI) adults that are at risk of placement in or transitioning back into the community after being placed in a high level of care, like institutions for mental disease, acute psychiatric hospitals, and state hospitals.
 
The services are community based intensive services patterned upon evidenced based practices and incorporate Mental Health Services Act (MHSA) concepts of wellness, recovery, resiliency and attention to client driven services. The primary outcome objectives for these services are: decreasing the utilization and length of stay in costlier and more restrictive levels of care; reduction in homelessness; increase in consumer employment and increase support of consumers and their families and caregivers.

On November 19, 2020 HHSA released a new Request for Proposal (RFP) for Mental Health Services Act FSP. Services were needed while the RFP and resulting contract negotiations were in process with new vendors to begin services as of June 1, 2021. Approval of this third amendment will cover the remaining invoices with this FSP provider for serving FSP clients through to July 31, 2021 until all client transfers could be made effectively.

Performance Measures included in this Agreement are as follows:
Performance measures were included in Agreement No. 16-43 and are not being changed by this amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
On April 12, 2016, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals # ADMHRFPCC1603 to elicit bids from qualified community-based organizations to provide Mental Health Service Act Full-Service Partnership and Assisted Outpatient Treatment services. The RFP was open for 55 days (just over 7 weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on April 25, 2016.  Bidders were offered the opportunity to submit proposals via the electronic BidSync system.
 
HHSA received one (1) proposal from this solicitation.  A Proposal Review Committee was formed that included three (3) HHSA employees from the Adult and Aging Branch of HHSA.  The proposal submitted by TPCP was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. 
 
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
 
Request for Proposals (RFP) Service Requested:
Mental Health Services Act Community Services and Support Programs Assertive Community Treatment Services for Full-Service Partnership (FSP) and Assisted Outpatient Treatment (AOT) Clients
 
Evaluation Criteria Included in RFP
  • General Company Information (10 points)
  • Experience and Past performance (15 points)
  • Responsiveness/Responsibility (5 points)
  • Approach to Project (25 points)
  • Service Fees and Cost Containment Initiatives (15 points)
  • Outputs and Outcome Measures (10 points)
  • Financial Information (pass/fail)
  • Quality and Completeness of Proposal (pass/fail)

Bids Received
Bidder Bid
Turning Point Community Programs $1,011,525
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   70,229
Amount budgeted for expenditure:    $   70,229
Additional expenditure authority needed:    $   0
One-time commitment     Yes
Source of Funds for this Expenditure
$70,229
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
This action increases the contract maximum by $70,228.96 for a total of $5,285,411.96 for the period of July 1, 2016 through July 31, 2021. No general funds are required by this action.  These services will be funded by Mental Health Services Act (MHSA) funding.  The amount of $70,229 is included in the HHSA adopted budget for FY2021-22

The following is the breakdown of funding for this agreement.
 
Fiscal Year MHSA Funding
Fiscal Year 2016-17
July 1, 2016 through June 30, 2017		 $1,011,525.00
Fiscal Year 2017-18
July 1, 2017 through June 30, 2018		 $1,011,525.00
Fiscal Year 2018-19
July 1, 2018 through June 30, 2019		 $1,011,525.00
Fiscal Year 2019-20
July 1, 2019 through June 30, 2020		 $1,090,304.00
Fiscal Year 2020-21
July 1, 2020 through June 30, 2021		 $1,090,304.00
Fiscal Year 2021-22
July 1, 2021 through July 31, 2021		 $70,228.96
Total $5,285,411.96
Attachments
Att. A. Third Amendment
Form Review
Inbox Reviewed By Date
Financial Services Shelby Milliren 12/08/2021 09:19 AM
County Counsel Hope Welton 12/08/2021 09:21 AM
Madison York Madison York 12/13/2021 08:03 AM
Elisa Sabatini Elisa Sabatini 12/13/2021 10:42 AM
Form Started By: Laura Checa Started On: 06/18/2021 10:10 AM
Final Approval Date: 12/13/2021