Consent-General Government    # 11.       
Board of Supervisors General Services   
Meeting Date: 09/28/2021  
Brief Title: On-Call Consultant Work Authorization-Comstock Johnson Architects
From: Kevin Yarris, Director, General Services Department
Staff Contact: Tonia Murphy, Fiscal Officer, General Services Department, x4830
Subject
Approve work authorization with Comstock Johnson Architects in an amount not to exceed $155,000 for project services related to pre-engineered metal building and site improvement to accommodate the anticipated move of the Yolo County Agriculture Department Shop and authorize the Director of General Services to sign the Work Authorization. (No general fund impact) (Yarris)
Recommended Action
Approve work authorization with Comstock Johnson Architects in an amount not to exceed $155,000 for project services related to pre-engineered metal building and site improvement to accommodate the anticipated move of the Yolo County Agriculture Department Shop and authorize the Director of General Services to sign the Work Authorization.
Strategic Plan Goal(s)
In Support of All Goals (Internal Departments Only)
Reason for Recommended Action/Background
On June 23, 2020, the Board of Supervisors approved 52 on-call consulting contracts.  When approved, the Board stipulated that any project that is awarded an on-call consultant is subject to a review process that, depending upon the size of the contract, may include the County Procurement Agent, the County Administrator's Office, or the Board of Supervisors. In compliance with the County Administrative Policies & Procedures Manual, the General Services Director is authorized to approve services for emergency work and other non-grant funded repair, construction, and/or urgent design projects under $100,000 with approval from the County’s Purchasing Agent and/or the County Administrator's Office depending upon project funding. All projects awarded that are over $100,000 or any grant funded work will be brought to the Board of Supervisors for approval. On-call consultant contracts may be utilized for work on a non-emergency basis, but they do not preclude the County from seeking other firms on the basis of requests for qualifications for any other major project.

A work authorization in the amount not to exceed $155,000 with Comstock Johnson Architects is needed in order to develop a schematic design which will provide construction documents, bidding assistance and construction phase services (Att. A).  These documents will be for a stand-alone, pre-engineered metal building and site improvements to accommodate the anticipated move of the Yolo County Agriculture Department Shops. The building will be approximately 5,676 SF and will be located in the northwest corner of the 120 West Main Street property. It will house a trapping shop, maintenance shop, pesticides shop and water shop. The building will have HVAC, exhaust requirements, and a fire suppression system.

 Once the full understanding of the project is realized the General Services Department will return to the Board of Supervisors for approval of the project budget and project implementation.
Collaborations (including Board advisory groups and external partner agencies)
General Services Department, County Administrator's Office, Department of Financial Services, County Counsel
Competitive Bid Process
On-call contracts were solicited and reviewed in compliance with the Department of Financial Services policies and procedures. Contracts were approved by the Board of Supervisors on June 23, 2020. Board approval of this work authorization is required because the total compensation will exceed $100,000.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   155,000
Amount budgeted for expenditure:    $   155,000
Additional expenditure authority needed:    $   0
One-time commitment     Yes
Source of Funds for this Expenditure
$155,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
The fund balance is transferred from the AG Building Replacement Fund. As of July 1, 2021 the remaining project budget is $984,656.
Attachments
Att. A. Work Authorization
Form Review
Inbox Reviewed By Date
Kevin Yarris Tonia Murphy 09/01/2021 03:29 PM
Kevin Yarris Tonia Murphy 09/15/2021 08:11 AM
Kevin Yarris Kevin Yarris 09/15/2021 11:02 AM
Financial Services Shelby Milliren 09/17/2021 01:49 PM
County Counsel Kimberly Hood 09/17/2021 05:19 PM
Joanne Van Hoosear Joanne Van Hoosear 09/20/2021 08:46 AM
Elisa Sabatini Elisa Sabatini 09/20/2021 09:12 AM
Form Started By: Sofia Mejia Started On: 04/27/2021 02:46 PM
Final Approval Date: 09/20/2021