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AIR-9297 Consent Calendar   10.       
  
Meeting Date: 10/07/2019  
Title:    Contract for Engineering-Pavement Inventory Data Collection Services
Submitted By: Joshua Scott Prepared by: Shannon Thomas
Department: Public Works  
Special District:

Information
1. REQUESTED BOARD ACTION:
Public Works/Engineering: a) Authorize the Department of Public Works to piggyback the City of Goodyear's Contract No. CON-16-3432 with IMS Infrastructure Management Services, LLC for Engineering-Pavement Inventory Data Collection in an amount not to exceed $120,000, and; b) Authorize the Public Works Director to execute all contract documentation, contingent upon review by legal counsel.
2. SUMMARY:
Infrastructure Management Services, LLC (IMS) is a professional engineering and consulting firm specializing in asset management.  IMS was awarded a Professional Services Contract (No. CON-16-3432) by the City of Goodyear to provide pavement inventory data collection services.  Staff is requesting to utilize the cooperative purchasing provisions in that contract to secure the services of IMS for a pavement condition survey of Yuma County’s paved road network. 

IMS will conduct a pavement condition survey on approximately 603 miles of paved roads in Yuma County, in accordance with U.S. Army Corps of Engineers data protocols, using a Laser Road Surface Tester to measure pavement distresses and severity levels to develop a Pavement Condition Index (PCI) for each road segment.  Using this technique, the subjective human influence of pavement surveys is removed and IMS can collect data on the County’s entire network in a short amount of time. 

The condition results will be analyzed by IMS engineers who will then develop a 5-year pavement management plan for the County.  The purpose of the pavement management plan is to produce cost effective maintenance programs that maximize available resources and roadway life.  The pavement management plan will go beyond a “worst first” approach and consider components such as prioritization by functional class and cost of deferring maintenance or rehabilitation. 

The data collected by IMS will be transferred into the Department’s asset management software where pavement performance curves can be developed to predict pavement deterioration and remaining life.  Used in conjunction with the pavement management plan, this data will allow the Department to forecast budget scenarios and determine the most cost effective maintenance and rehabilitation treatments. 
3. RECOMMENDED MOTION:
a) Authorize the Department of Public Works to piggyback the City of Goodyear's Contract No. CON-16-3432 with IMS Infrastructure Management Services, LLC for Engineering-Pavement Inventory Data Collection in an amount not to exceed $120,000, and; b) Authorize the Public Works Director to execute all contract documentation, contingent upon review by legal counsel.
4. FISCAL IMPACT: (Finance, OMB, & Human Res.)
Approved for consideration, T.Struck / 09.03.19.  
Approved for engineering services, Gil Villegas, jr.
5. COUNTY ATTORNEY:
Approved as to form. E Feheley, 25 Sep 2019.
6. COUNTY ADMINISTRATOR:
Approved, Susan K. Thorpe 9/26/19

Fiscal Impact
General Ledger Fund Name: HURF Fund 02253
Project #:
Funds Available Y / N: Y
Grants/Projects - Title:
Award #:
Account #: 02253.03.4000.45620
Fiscal Impact/Budget Amendment Resolution No.:
Attachments
IMS Quote
City of Goodyear Contract


    

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