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THE WOODLANDS TOWNSHIP

Board of Directors Meeting

BOARD BUDGET WORKSHOP #1

August 3, 2020

MINUTES

THE STATE OF TEXAS   §

COUNTIES OF HARRIS & MONTGOMERY   §


             The Board of Directors of The Woodlands Township met in regular session, open to the public, on Monday, August 3, 2020, posted to begin at 8:30 a.m. The meeting was held via video conference within the boundaries of The Woodlands Township, The Woodlands, Texas.
             
STANDARD ITEMS
             
1. Invocation / Pledge of Allegiance;

Director Bob Milner provided the invocation. Chairman Gordy Bunch led the Pledge of Allegiance to the United States flag and the Texas State flag.
             
2. Call meeting to order;

Chairman Gordy Bunch called the meeting to order at 8:34 a.m. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at Town Hall located at 2801 Technology Forest Blvd., The Woodlands, Texas, and posted online at www.thewoodlandstownship-tx.gov, and is being held via video conference in accordance with the declaration made by Texas Governor Greg Abbott, which temporarily suspends certain requirements within the Texas Open Meetings Act to help reduce the potential transmission of the COVID-19 public health pandemic emergency. The roll was then called of the duly elected members with one member absent at the time roll was called.
Present: Chairman Gordy Bunch; Vice Chairman Bruce Rieser; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Bob Milner; Director Jason J. Nelson; Director Shelley Sekula-Gibbs
Staff Present: Don Norrell, Nick Wolda, Monique Sharp, John Powers, Karen Dempsey, Palmer Buck, Susan Welbes, Robin Cross, Todd Stephens
             
3. Receive, consider and act upon adoption of the meeting agenda;
  Motion by: Secretary Ann Snyder moved to adopt the meeting agenda as presented.
  Second by: Director Bob Milner 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Ann Snyder YES
Treasurer John Anthony Brown YES
YES
Director Jason J. Nelson YES
Director Bob Milner YES
Director Shelley Sekula-Gibbs YES
 
             
4. Public comment;* 

Note: Director Rieser arrived during this agenda item at 8:41 a.m.

The following individuals provided public comment:
  • Mark Unland - Cochran's Crossing; expressed thanks to the Board of Directors for their hard work and stated it is a good time to build and recover.
  • Steve Leakey - Alden Bridge; provided input regarding Budget Initiative Items 12 (A&O Contract), 17 (monument signs), 19 (Hazardous Waste Disposal), and 29 (Residential Survey).
             
REGULAR AGENDA
             
5. Receive, consider and accept a report regarding the 2020 no-new-revenue tax rate and voter-approval tax rate;
 
Assistant General Manager of Finance Monique Sharp advised that the necessary tax information has not been received from the tax assessor, therefore, the Board would not be able to proceed with this agenda item.  Board discussion followed and this item was deferred until the 2020 tax rate worksheet prepared by Montgomery County Tax Assessor’s office is received.

Note: No action was taken on this agenda item.
             
6. Receive, consider and act upon the 2021 Preliminary Budget for The Woodlands Township;

Assistant General Manager of Finance Monique Sharp provided an overview of all of the elements of the 2021 Preliminary "Base" Budget for The Woodlands Township, which included an overview of the Township's revenue sources, operating expenditures, including personnel, the transportation fund, The Woodlands Convention and Visitors Bureau, capital projects, the Township's debt profile, CARES Act funding, reserves and fund balances, and the five-year plan.  Mrs. Sharp reminded the  Board of the uncertainty that continues to impact the Township due to the COVID-19 pandemic and the uncertain pace of the economy’s recovery.  She discussed the different elements of flexibility that were included in this year’s budget planning in order to assist in maintaining financial stability and continuation of high-level services.

Mrs. Sharp then shared that the 2021 Capital Replacement Reserve balance, as of December 31, 2020, is $31,650,826 and discussed the use of the annual funding allocation of $5,307,200 as a temporary funding source due to COVID-19 shortfalls, if necessary.  The total of Other Discretionary Reserves balance, as of December 31, 2020, is $48,996,761.  The Non-Discretionary Reserves balance, as of December 31, 2020, is $4,973,326.  Mrs. Sharp discussed that the plan is not to use the Other Discretionary Reserves or the Non-Discretionary Reserves to assist with COVID-19 budget shortfalls.  The 2020 Undesignated Fund Balance is $2,208,893 and 2021 Undesignated Fund Balance at $640,791, based on current assumptions, which include a one-time Transportation CARES Act Funding of $57,220.
Board discussion followed, and the Board directed staff to move the A&O contract from Law Enforcement budget to the Community Services budget.

Note: No action was taken on this agenda item.  This item was deferred until the 2020 tax rate worksheet prepared by Montgomery County Tax Assessor’s office is received.
             
7. Receive and consider Budget Initiatives related to the 2021 Preliminary Budget and Five-Year Plan;

Note: No action was taken on this agenda item.  This item was deferred until the 2020 tax rate worksheet prepared by Montgomery County Tax Assessor’s office is received.
             
CLOSED MEETING (if applicable)
             
8. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch shared that it would not be necessary to recess to executive session.
             
9. Reconvene in public session;

It was not necessary to reconvene in public session.
             
DISCUSS FUTURE AGENDA /ANNOUNCEMENTS
             
10. Consideration of items to be placed on the agenda for next month's meeting;

There were no items to be placed on next month's agenda.
             
11. Board announcements; and

There were no Board announcements.
             
12. Adjournment.
  Motion by: Secretary Ann Snyder moved to adjourn the meeting at 10:51 a.m.
  Second by: Director Bob Milner 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser YES
Secretary Ann Snyder YES
Treasurer John Anthony Brown YES
YES
Director Jason J. Nelson YES
Director Bob Milner YES
Director Shelley Sekula-Gibbs YES
 
_____________________________________
Ann Snyder
Secretary, Board of Directors

    

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