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THE WOODLANDS TOWNSHIP

Board of Directors Meeting

REGULAR BOARD MEETING

July 28, 2021

MINUTES

THE STATE OF TEXAS   §

COUNTIES OF HARRIS & MONTGOMERY   §

             The Board of Directors of The Woodlands Township met in regular session, open to the public, on July 28, 2021, posted to begin at 6:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

 
             
STANDARD ITEMS
             
1. Invocation / Pledge of Allegiance;

Director Bob Milner provided the invocation. Chairman Gordy Bunch then led the Pledge of Allegiance to the United States flag and the Texas State flag.
             
2. Call meeting to order;

Chairman Gordy Bunch called the meeting to order at 6:02 p.m. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Boulevard, The Woodlands, Texas, and posted online at www.thewoodlandstownship-tx.gov. The roll was then called of the duly elected members with one member being absent.
Present: Chairman Gordy Bunch; Secretary Shelley Sekula-Gibbs; Treasurer John Anthony Brown; Director Bob Milner; Director Jason J. Nelson; Director Ann Snyder
Absent: Vice Chairman Bruce Rieser
Staff Present: Jeff Jones, Monique Sharp, John Powers, Karen Dempsey, Robin Cross, Todd Stephens, Nick Wolda, Palmer Buck
             
3. Receive, consider and act upon adoption of the meeting agenda;
  Motion by: Director Ann Snyder moved to adopt the agenda.
  Second by: Director Jason J. Nelson 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
4.
Recognize public officials;

There were no public officials in attendance.
             
5. Public comment;

The following individuals provided public comment:
  • Simon Boddison – Director of Soccer Operations for Dynamo Dash Youth Soccer Club; Provided an update on recent and upcoming activities, camps, tournaments and scholarships.
  • Laura Norton and Dr. Mark Meinrath - Township residents; Ms. Norton spoke for both individuals and shared their views on incorporation and surface water, subsidence and fault issues in The Woodlands Township.
  • Steve Leakey - Alden Bridge resident; Thanked the Board for their handling of the COVID-19 pandemic and shared his views on annexation and incorporation.
  • Kent Maggert - Township resident; Shared his views on incorporation and annexation.
  • Everett Ison - VFW Post 12024; Shared that the public comment process does work and reminded residents that legislative changes through SB 792 will no longer allow those with a disabled veteran license plate to legally park in handicap parking spaces.
             
6. Receive, consider and act upon reports from Village Association representatives;

The following Village Association (VA) representatives presented a report:
  • Alden Bridge VA - President MaryAnn Braid provided an update on recent and future activities, as well as information regarding their upcoming August meeting.
  • College Park VA - President Ted Stanley provided an update on recent and future activities.
  • Grogan's Mill VA - President Bruce Cunningham provided an update on recent and future activities. He shared that there are two vacancies on their Board and they are actively looking for replacements. He then asked the Township Board for assistance in conducting their meetings via Zoom. He shared concerns about the businesses in the Grogan's Mill Shopping Center due to the closure of the grocery store at that location. He also shared that one of their current Board members, Neil Gaynor, is now filling a seat on the Regional Flood Planning Group and may become too busy to assist the VA.
  • Indian Springs VA - President Michael Saucier provided an update on their July 13 VA meeting. He shared his comments about the Falconwing Park remodel and plans for upcoming activities.
  • Panther Creek VA - President Everett Ison thanked the Board for their participation in VA board meetings and provided an update on their recent meeting. He thanked the Township Parks and Recreation Department for their assistance in a special project that is in the works. He shared that Panther Creek VA hopes to return to in-person meetings. He then shared an update regarding the upcoming flea market.
  Motion by: Director Ann Snyder moved to receive and file the reports.
  Second by: Director Jason J. Nelson 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
PROCLAMATIONS
             
7. Receive, consider and act upon proclamations;
             
a. Receive, consider and act upon a proclamation recognizing The Woodlands High School for winning the Lone Star Cup (as requested by Director John Anthony Brown);

Treasurer John Anthony Brown read a proclamation recognizing The Woodlands High School for winning The Lone Star Cup and proclaimed Wednesday, July 28, 2021, as The Woodlands High School Lone Star Cup Winner Day in The Woodlands, Texas.
             
CONSENT AGENDA
             
8. Receive, consider and act upon the Consent Agenda;
(This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)
  Motion by: Director Jason J. Nelson moved to approve the consent agenda.
  Second by: Director Bob Milner 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
a. Receive, consider and act upon approving and authorizing execution of an Election Services Agreement with Harris County, Texas (C-2021-0270);
             
b. Receive, consider and act upon approving and authorizing execution of an Election Services Agreement with Montgomery County, Texas (C-2021-0271);
             
c. Receive, consider and act upon approving and authorizing execution of a Joint Election Agreement with Montgomery County, Texas, and possibly other jurisdictions in Montgomery County, Texas (C-2021-0272);
             
d. Receive, consider, and act upon reclassifying the Economic Development Committee (as requested by Director Snyder);
             
e. Receive, consider and act upon termination of a housing agreement with Cypress Creek Emergency Management Services (C-2020-0192); 
             
f. Receive, consider and act upon a housing agreement with Harris County Emergency Services District No. 11 (C-2021-0261);
             
g. Receive, consider and act upon award of bids for pool plaster refurbishment (C-2021-0223) and pool replaster (C-2021-0222);
             
REGULAR AGENDA
             
9. Receive, consider and act upon Incorporation Planning Study matters (as requested by Chairman Bunch); 

Karen Dempsey, Township Secretary/Assistant to the President, shared that the Township will hold a Special Board Meeting on Friday, August 13, 2021, at 3:30 p.m., to review an updated financial model.  She advised that the Township will also hold a public forum on September 23, 2021, to discuss incorporation. She then shared that the upcoming August edition of the Community Magazine will include a section related to incorporation. Ms. Dempsey confirmed that the information in the magazine is the same information that can be found on the Township's incorporation website.

Chairman Gordy Bunch shared information regarding water issues, Municipal Utility Districts and incorporation. Chairman Bunch reminded the Board and residents of an upcoming August 13 Special Board meeting.  Board discussion followed.
  Motion by: Director Jason J. Nelson moved to approve the report.
  Second by: Secretary Shelley Sekula-Gibbs 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
10. Receive, consider and act upon a quarterly update on Law Enforcement;

Captain Tim Holifield provided a quarterly report from the Montgomery County Sheriff's Office, Precinct 3, and the Harris County Constable's Office, Precinct 4. Sergeant Mike Ruby was also present to answer questions.  Captain Holifield shared an update on calls for service and statistics on crime categories of note. He then shared trends on quality of life crimes. He noted that law enforcement has learned that a majority of these crimes are being committed by individuals who are out on bond in surrounding counites for multiple felony charges. Captain Holifield reported that community bulletins have been released asking residents to help do their part to prevent crimes by being cautious of email, phone and social media scams; securing weapons and not leaving them in vehicles; keeping serial numbers accessible in case your firearms are stolen; and discussing safety parameters with your children regarding the use of social media.  Board discussion followed.

Detective Jessica Epperson, Montgomery County Constable's Office, Precinct 3, shared a quarterly report on Safe Harbor and Internet Crimes Against Children (ICAC).  Detective Epperson shared statistics and trends realized through ICAC and Safe Harbor investigations, as well as ICAC and Safe Harbor notable cases. She also shared a chart comparing ICAC and Safe Harbor cases from last year through year-to-date 2021. Board discussion followed.
  Motion by: Director Bob Milner moved to receive and accept the reports.
  Second by: Secretary Shelley Sekula-Gibbs 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
11. Receive, consider and act upon the financial report;

Monique Sharp, Assistant General Manager of Finance and Administration, presented the financial report for the six months ended June 30, 2021. Ms. Sharp shared that the year-to-date budget for general fund revenue was $76.2 million, with actual revenues of $77.2 million, for a favorable variance of just under $1 million. Ms. Sharp reported that the Township is experiencing a $639,000 favorable variance in sales tax revenue and $700,000 favorable variance in property tax revenue due to conservative projections for property tax collections with the uncertainty of the COVID-19 pandemic. These favorable variances were partially offset by an unfavorable variance in Events Admission tax and  interest rate declines.
 
Ms. Sharp stated that year-to-date operating expenditures were $47.5 million, with actual expenditures of $43.5 million, for a favorable variance of $4 million. The Community Services budget, particularly streetscape maintenance,  streetlighting and changes in the Alpha & Omega contract, contributed about $1 million to the favorable variance, with the largest contribution being made by Parks and Recreation. She shared that some of the variances are due to timing differences between when expenses are budgeted and actually incurred, but some variances will remain permanent through the end of the fiscal year.  The permanent variances will be reflected in the 2021 forecast presented during the upcoming budget workshops.

Ms. Sharp then shared that Sales & Use Tax collections through July 2021 totaled $31.1 million, representing $2.5 million, or 8.8%, higher than the same period of the previous year and just over $1 million, or 3.5%, higher than budget. She shared that the top five business sectors are seeing positive trends.
 
Ms. Sharp stated that the current Hotel Occupancy Tax Revenue collections totaled $2.4 million, which is $568,000, or 19%, less than budget. She shared that most of the unfavorable variances were in the first three months of the year, and the Township is beginning to see a more positive trend over the past several months.  She noted that the budgeted amount of hotel tax revenues is expected to be achieved by the end of the year based on the hotel properties’ expectations of robust business during the third and fourth quarters. 
 
Ms. Sharp reported that property taxes are almost 100% collected, and there has not been any impact on property tax collections related to the pandemic. 
 
Board discussion followed.
  Motion by: Secretary Shelley Sekula-Gibbs moved to accept the financial report for the six months ended June 30, 2021.
  Second by: Director Ann Snyder 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
12. Receive, consider and act upon the preliminary 2022 Budget and Five Year Plan;

Monique Sharp, Assistant General Manager of Finance and Administration, presented an overview of the Township's preliminary 2022 Base Budget. Ms. Sharp shared that the budget is considered preliminary, as staff waits for the certified property tax information, continues to analyze financial trends, and works on the final adjustments to the expense budget.
 
Ms. Sharp shared the goal of the base budget is to maintain existing levels of services and amenities while providing for adjustments due to contractual obligations and economic trends. She noted that the base budget does not include budget initiatives, which will be presented to the Board during the budget workshops after they have been reviewed by the Budget Task Force.
 
Regarding revenue sources, Ms. Sharp shared that the 2022 Budget is projected at $134.2 million, which represents a $6.6 million, or 5.1% increase, over the current forecast. She shared that sales and hotel tax comprise approximately 50% of overall revenue sources, with property tax at 36%. She then shared revenues by type with sales and use tax at $57.9 million, property tax at $48.9 million, and hotel tax at $7.3 million. Ms. Sharp explained that based on positive trends in the Township’s primary business sectors generating sales tax revenues, the 2021 original budget is being raised by 3.5% to forecast a 2021 total of $56.2 million.  A 3.0% growth factor has been applied to the 2022 budget, bringing sales tax revenues to $57.9 million. 
 
Ms. Sharp shared information about taxable property values from 2017 through 2022. According to the preliminary tax rolls that have been received, there is an estimated 2.5% increase in the revaluation for 2022 and a 1% new property tax increase. The certified tax rolls should be received by the first week in August, at which time the property tax information will be updated and reviewed at the August 13 Special Board of Directors meeting.
 
Ms. Sharp shared information about the hotel tax revenues from 2018 through 2022. She shared that based on predictions by the hotel properties of a strong third and fourth quarter, the Township is projected to meet its 2021 budget. She noted that hotel tax revenues are projected to increase by 25% for the 2022 budget due to anticipated continued recovery in 2022 for the hotel and convention industry. Ms. Sharp then shared that hotel occupancy tax collections are used to fund Township debt service of $2.9 million (40%), Visit The Woodlands expenses of $2.5 million (34%), and trolley operations-phase 3 of $0.1 million (1%).  The remaining $1.8 million (25%) is allocated to a hotel tax reserve. 
 
Ms. Sharp then shared that, on a consolidated basis, Township expenditures for 2022 are projected at $131.2 million, which is a $2.8 million, or 2.1%, decrease from the 2021 budget. The overall decrease is due to a lower capital expenditures budget in 2022 than 2021.  Operating expenses are projected to increase by $0.1 million, or 0.1%.  She then shared a breakdown of expenses by department and by type, as well as the components of the budgeted expenditure increases and decreases. Ms. Sharp noted that Township staffing levels will remain the same as 2021, at 531.7 Full Time Equivalent (FTEs), as no new positions have been budgeted for 2022.
 
Ms. Sharp shared information about personnel costs, which includes maintaining an annual general wage increase of 2.25%; a 2.1% ($120,624) health insurance increase; a 74.9% ($20,160) increase in unemployment insurance; a 6.1% ($11,999) decrease in workers compensation rates; a 0.4% ($5,349) decrease in retirement plans for general employees; and a 3% ($57,466) increase in The Woodlands Firefighters Retirement System. She then shared an overall comparison of personnel costs between the 2021 budget and 2022 budget, noting a $648,108, or 2.9% increase for Fire Department employees and a $839,363, or 3.7% increase for general employees.  A portion of the increase in salaries and benefits for the general employees is due to the addition of trolley and pathway maintenance employees for a partial year in 2021 and a full year in 2022, which is being offset by corresponding decreases in contracted services.
 
Ms. Sharp then shared information regarding other types of expenses, including contracted services in community services. She shared that there are no changes in streetlights and streetscape maintenance at this time, however, the Board will be presented with some options at a later date that is expected to generate a significant decrease in streetscape maintenance costs. She shared that the solid waste contract is going up by $380,000 (or 5.3%), due primarily to a contractual increase of 3.5% as well as the addition of new single-family and multi-family units. 
 
Ms. Sharp shared contracted expenses with the Montgomery County Sheriff’s Office (MCSO) will increase by $352,000, or 4.3%, due to a 3% increase in MCSO personnel costs and an increase in MCSO health insurance costs. She also noted that a budget proposal by Montgomery County to implement a 5% wage increase for MCSO employees will result in an additional $235,000 impact on that number. Ms. Sharp shared that law enforcement vehicles and equipment are budgeted at about $1 million for 2022, which includes an increase of about $91,000, from the 2021 budget due to an increase in cost for those vehicles.
 
Ms. Sharp shared that the overwhelming majority of the $10.8 million of capital projects included in the 2022 budget are funded by either the capital replacement reserve or carryover funds.  Only about $800,000 is funded from the general fund.
 
Ms. Sharp shared information about the Township's Five-Year Plan. She shared that the assumptions used to build the Five-Year Plan were reviewed at the recent Strategic Planning Session. Ms. Sharp presented a chart showing that operating revenues continue to exceed operating expenditures throughout the five-year plan and explained that the net revenues are primarily used to fund reserves. She shared that the Board agreed to a change in funding methodology for the capital replacement reserve which consolidated capital contingency funds in the capital replacement reserve.  This consolidation of funds allowed the annual allocation to the capital replacement reserve to be reduced from $5.25 million to $4.25 million while maintaining a reserve balance in excess of the amount recommended by the Reserve Study. Ms. Sharp then displayed and explained a chart comparing the current and proposed funding methods for the capital replacement reserve and indicating where the Township fund balances would be in relation to the reserve study balance recommendations.
 
Ms. Sharp projected that allocations to the hotel tax reserve are anticipated to increase throughout the five-year plan based on continuing recovery in the hotel industry and convention business post-COVID.  These funds could be leveraged as debt service to fund economic development projects.
 
Ms. Sharp then shared that the Board recently agreed to a change in funding methodology for the operating reserve whereby the operating reserve would be pre-funded over the next five years by transferring fund balances from the Sales Tax Reserve and the Capital Contingency Reserve, which are not recognized by credit rating agencies. This consolidation utilizes available reserve balances to fund the operating reserve instead of relying on an annual allocation of property tax revenue and results in an increased balance in the operating reserve equal to approximately 25% of general fund operating expenses.  Ms. Sharp then presented a chart comparing the current and proposed funding methods for the operating reserve.  She also presented a chart showing the $20.7 million balance in the incorporation reserve after the balance from the Grogan’s Mill Site Plan reserve was transferred in as directed by the Board at the recent Strategic Planning Session. Board discussion followed.
  Motion by: Director Ann Snyder moved to accept the report.
  Second by: Secretary Shelley Sekula-Gibbs 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
13. Receive, consider and act upon a quarterly update from Visit The Woodlands (Convention & Visitors Bureau);

Nick Wolda, President of Visit The Woodlands and Director of Community Relations, provided a quarterly update from Visit The Woodlands (VTW). Mr. Wolda acknowledged the members of the Visit The Woodlands Board of Directors.  He then shared information about an increase in hotel tax collections through June 2021, which shows a positive trend in occupancy, Average Daily Rate (ADR) and Revenue Per Available Room (RevPar). Mr. Wolda shared that VTW staff is back on the road promoting The Woodlands for conventions and corporate meeting groups.

Mr. Wolda shared a list of tradeshows and conventions that VTW has attended and plan to attend in 2021 in order to promote The Woodlands.

Mr. Wolda shared various advertising campaigns that VTW has placed in major publications throughout the State. He also shared VTW website information and statistics. He then shared social media performance statistics, including recently acquiring 10,000 Instagram followers. He also shared information about VTW's various marketing initiatives and tourism initiatives, including a tourism mission in Mexico. 

Mr. Wolda reminded the Board that Ironman Texas is scheduled to be held in The Woodlands on October 9, 2021, and April 23, 2022. He then shared 2019 Ironman Texas race statistics, including the economic impact to the Township totaling $13 million.  Board discussion followed.
  Motion by: Director Bob Milner moved to receive and accept The Woodlands Convention and Visitors Bureau, known as Visit The Woodlands, quarterly report.
  Second by: Secretary Shelley Sekula-Gibbs 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
14. Receive, consider and act upon consideration of adopting guidelines for a Cultural Arts Grant Program;

Nick Wolda, Director of Community Relations and President of Visit The Woodlands, shared information regarding a proposed set of guidelines developed by the Economic Development Committee for a Cultural Arts Grant Program, which would assist in determining how to allocate the events admissions taxes collected by the Township. He shared that the next step in the process would be to develop an application for the allocation of these events admission taxes. Board discussion followed.
  Motion by: Secretary Shelley Sekula-Gibbs moved to accept the report.
  Second by: Director Jason J. Nelson 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
15. Receive, consider and act upon renovation of Bear Branch Park Inclusive Playground (C-2021-0120);

Chris Nunes, Director of Parks and Recreation, provided the current status of the Bear Branch Park Inclusive Playground, as well as background information regarding the playground. He shared the status of the 2017 Bear Branch Park Master Plan and future goals for the playground.  Dr. Nunes then provided information regarding the Request for Qualification (RFQ) process, the bid process, an overview of the bids received, and the budget available for the project. Dr. Nunes provided information regarding Lone Star Recreation/Landscape Structures' (Lone Star) business mode, as well as the base and enhanced playground designs submitted by Lone Star.  Dr. Nunes then provided the next steps necessary to complete the project. 
  Motion by: Director Bob Milner moved to accept the Lone Star Recreation/Landscape Structures proposal for the enhanced design and build of Bear Branch Playground and authorize the President/General Manager to execute a construction services agreement therewith, as approved to final form by the Township Attorney.
  Second by: Director Ann Snyder 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
16. Receive, consider and act upon Qualified Organizations, field assets restricted by Parks & Wildlife Grants, and park field expansion options;

Dr. Chris Nunes, Director of Parks and Recreation, shared that the Parks and Recreation Advisory Council (PAC) met and reviewed the Qualified Organizations program, reviewed the Texas Parks & Wildlife (TPWD) Grants associated with the Township parks, and looked at various field expansion options. Dr. Nunes shared background information about the Qualified Organizations program, its participants and the current schedule.  

Dr. Nunes shared the results of the PAC's review of the program. He then shared the history of TPWD grants, as well as the Township's allowed/restricted use of the associated parks. He shared the results of a 2011 needs assessment conducted due to a lack of field space and the status of the Township's past attempts to resolve the lack of field space and other needs at the various parks. Dr. Nunes then provided various options for the Board to consider to assist in addressing some of the needs at the parks, including field expansions, potential funding options through strategic partnerships, parking needs, adding and converting field lighting, and other attractions that would generate additional revenue.

Dr. Nunes summarized that park facilities were built with public funds that require the facilities be accessed by both residents and non-residents; that there is a need for an updated needs assessment; and suggested to table discussions regarding changes to the Qualified Organizations program until information about field expansion can be prepared, evaluated and activated by the Board. Dr. Nunes shared that, with or without a Qualified Organizations program, the Township would still need to find field use space for approximately 4,300 youth and adults from the program.  Dr. Nunes then shared that any changes to the Qualified Organizations program would have to be done through a public hearing process.  Board discussion followed.
  Motion by: Director Jason J. Nelson moved to receive and accept the report.
  Second by: Director Ann Snyder 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
17. Receive, consider and act upon Resolution Number 016-21 pertaining to casting votes for the Montgomery Central Appraisal District Special District candidate to be placed on a county-wide ballot for the Board of Directors of the Montgomery Central Appraisal District;

Karen Dempsey, Township Secretary/Assistant to the President, shared information regarding the Montgomery Central Appraisal District (MCAD) Board of Directors Special District election process. She shared that Peggy Hausman, who currently serves on the MCAD Board, was submitted by the Township Board as a Special District candidate and that there is a second candidate, Arthur Bredehoft, listed on the ballot. She reminded the Board that they must cast all 165 votes for a single candidate, which is done by resolution. Board discussion followed.
  Motion by: Director Bob Milner moved to authorize Resolution No. 016-21 casting votes for Special District candidate Peggy Hausman and authorize the Board Chairman to sign the official ballot.
  Second by: Secretary Shelley Sekula-Gibbs 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
18. Receive, consider and act upon an election ballot to fill a vacancy on the Harris County Appraisal District Board of Directors and approve Resolution 017-21 in connection therewith;

Karen Dempsey, Township Secretary/Assistant to the President, shared that this special election is being held to fill the remaining unexpired term of a position of a special district candidate on the Harris County Appraisal District (HCAD) Board of Directors. She shared information about the HCAD election process. She reminded the Board that they nominated Director Bob Milner as a candidate for the HCAD Board. She shared that there are a total of six candidates on the ballot and that the Township can cast its vote for any of the six candidates, which is cast by resolution.
  Motion by: Director Ann Snyder moved to authorize Resolution No. 017-21 casting a vote for conservation and reclamation district candidate Bob Milner in the Harris County Appraisal District Board of Directors Election to fill the vacancy, and authorize the Board Chairman to sign the ballot certification.
  Second by: Secretary Shelley Sekula-Gibbs 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner ABSTAIN
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
19. Receive, consider and act upon calling the Directors Election to be held on November 2, 2021, and determining procedure of giving notice of same, and the adoption of an order in connection therewith (with Supplemental Agenda for Adoption of Order Calling Elections);

Karen Dempsey, Township Secretary/Assistant to the President, shared information regarding the Township Board of Directors election process and that Positions 5, 6, and 7 are up for election for 2021. She shared that the Order Calling Directors Election has been prepared by legal counsel and appoints herself, Karen Dempsey, as the Election Agent. She advised that the polling sites will be added to the Order once the list is received by the counties, and that the Order will be translated into the required languages.
  Motion by: Director Bob Milner moved to adopt the form of Order Calling Directors Election, which specifies that notice of the election will be given by posting, and designate the Township Secretary/Assistant to the President as the Township's Election Agent.
  Second by: Director Jason J. Nelson 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
             
CLOSED MEETING (if applicable)
             
20. Recessed to Executive Session at 8:40 p.m. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch informed the Board that it would be necessary to recess to executive session.
             
21. Reconvened in public session at 9:15 p.m.;

Chairman Bunch shared that it would not be necessary to take action on matters discussed in executive session.
             
22. Receive, consider and act upon an agreement between Montgomery County and The Woodlands Township regarding participation in the Montgomery County Community Development Block Grant (CDBG) Urban County jurisdiction (C-2021-0269);

Note: This agenda item was deferred. No action was taken.
             
DISCUSS FUTURE AGENDA /ANNOUNCEMENTS
             
23. Consideration of items to be placed on the agenda for next month's meeting;

There were no items requested to be placed on next month's agenda.
             
24. Board announcements; and

There were no Board announcements.
             
25. Adjournment.
  Motion by: Director Ann Snyder moved to adjourn the Board meeting at 9:16 p.m.
  Second by: Secretary Shelley Sekula-Gibbs 
Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser ABSENT
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson YES
Director Ann Snyder YES
 
_____________________________________
Shelley Sekula-Gibbs
Secretary, Board of Directors

    

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