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THE WOODLANDS TOWNSHIP

Board of Directors Meeting

SPECIAL PLANNING SESSION MEETING

June 17, 2021

MINUTES

THE STATE OF TEXAS   §

COUNTIES OF HARRIS & MONTGOMERY   §

             The Board of Directors of The Woodlands Township met in regular session, open to the public, on June 17, 2021, posted to begin at 4:30 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

             
STANDARD ITEMS
             
   1. Invocation / Pledge of Allegiance;

No Invocation was given. Chairman Gordy Bunch then led the Pledge of Allegiance to the United States Flag and the Texas State flag.
             
   2. Call meeting to order;

Chairman Gordy Bunch called the meeting to order at 4:35 p.m. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Boulevard, The Woodlands, Texas, and posted online at www.thewoodlandstownship-tx.gov. The roll was then called of the duly elected members, with one member being absent.
Present: Chairman Gordy Bunch; Vice Chairman Bruce Rieser; Secretary Shelley Sekula-Gibbs; Treasurer John Anthony Brown; Director Bob Milner; Director Ann Snyder
Absent: Director Jason J. Nelson
Staff Present: Jeff Jones, Monique Sharp, John Powers, Karen Dempsey, Robin Cross, Todd Stephens, Nick Wolda, Palmer Buck
             
   3. Receive, consider and act upon adoption of the meeting agenda;
             
  Motion by: Vice Chairman Bruce Rieser moved to adopt the agenda.
  Second by: Secretary Shelley Sekula-Gibbs 




Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser YES
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson ABSENT
Director Ann Snyder YES
 
             
   4. Recognize public officials;

There were no public officials in attendance.
             
   5. Public comment;

There were no individuals who provided public comment.
             
CONSENT AGENDA
             
   6. Receive, consider and act upon the Consent Agenda;
(This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

Note:
There were no items on the Consent Agenda. No action was taken.
             
REGULAR AGENDA
             
   7. Receive, consider and act upon matters regarding the Draft 2020 Incorporation Planning Study (C-2017-0433 & C-2018-0138A) and Incorporation-related financial matters;

Karen Dempsey, Township Secretary/Assistant to the President, provided an introduction of the information to be covered in the special planning session meeting.  She then provided overview of the Governance and Incorporation Planning Study history, including a development and governance overview, a governance timeline, and information pertaining to the 2017 legislation in relation to The Woodlands Township.  Ms. Dempsey then shared information regarding the 2018-2020 Incorporation Planning Study's project status and next steps, as well as the proposed process for restarting the incorporation study.  Ms. Dempsey shared that the complete 2018-2020 Incorporation Planning Study information can be found online at www.thewoodlandsincorporationstudy.com.  Ms. Dempsey then shared a summary of the Township's communications efforts from 2018 until 2021.

Monique Sharp, Assistant General Manager of Finance and Administration, provided an overview of the status of the Incorporation Financial Model.  Mrs. Sharp provided key 2020 incorporation study milestones; and a summary of the Board decisions to date, which included revenues, mixed revenues and expenses, and services.

Don Norrell, former President/General Manager and Consultant, provided an analysis of the Township's water and sewer utilities. Mr. Norrell provided a review of the Municipal Utility District (MUD) recommendations in relation to the Incorporation Study. He shared a high level review of MUD Operations, including outstanding debt, tax levies for debt service and operations, and water and sewer rates. He then shared a review of MUD options following incorporation.  Mr. Norrell provided a review of utility operations, residential solid waste charges, storm fees and other commercial solid waste and franchise license fees for comparable cities.  Board discussion followed.
             
  Motion by: Director Bob Milner moved to accept the reports.
  Second by: Vice Chairman Bruce Rieser 



Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser YES
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson ABSENT
Director Ann Snyder YES
 
             
CLOSED MEETING (if applicable)
             
   8. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch shared that it would not be necessary to recess to exective session.
             
   9. Reconvene in public session;

It was not necessary to reconvene in public session.
             
DISCUSS FUTURE AGENDA /ANNOUNCEMENTS
             
   10. Consideration of items to be placed on the agenda for next month's meeting;

There were no items requested to be placed on the next month's agenda.
             
   11. Board announcements; and

There were no Board announcements.
             
   12. Adjournment.
             
  Motion by: Secretary Shelley Sekula-Gibbs moved to adjourn the Board meeting at 6:02 p.m.
  Second by: Director Bob Milner 

Passed: Chairman Gordy Bunch YES
Vice Chairman Bruce Rieser YES
Secretary Shelley Sekula-Gibbs YES
Treasurer John Anthony Brown YES
Director Bob Milner YES
Director Jason J. Nelson ABSENT
Director Ann Snyder YES
 
_____________________________________
Shelley Sekula-Gibbs
Secretary, Board of Directors

    

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