Board of Directors Regular Meeting Agenda


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Meeting Date: 03/27/2019  

SUBJECT MATTER:
Receive, consider and act upon an Amendment to the Pedestrian and Bicycle Master Plan Professional Services Agreement with Jones and Carter for TxDOT Safe Routes to School Grant Application (C-2015-5380A7)
FISCAL IMPACT:
The Amendment extends the scope of services to develop and submit a TxDOT Safe Route to School Grant Application and based on the established rate schedule amounts to $40,000;
BACKGROUND:
The Woodlands Township approved a Professional Services Agreement with Jones and Carter in 2015 to develop a Pedestrian and Bicycle Master Plan for the Township.   The Agreement has been amended from time to time to extend the scope of services related to the preparation of grant applications.  The amendments included services to prepare and submit a Recreation Trails grant application for projects through the Texas Parks and Wildlife Department and for projects through the H-GAC Transportation Improvement Program. 
 
H-GAC has published its initial ranking of Transportation Improvement Program (TIP) projects. At the close of the call for projects, a total of 193 proposed project applications were submitted in various investment categories for a total of $2.9 billion in federal funding requests. The projects were scored and ranked based on their total scores. The highest possible score is 200 points. Per H-GAC, based on the total score of each project, projects that generally scored above 150 points out of a possible 200 points in Active Transportation, Expand, Maintain, and Manage strategies appear to be fundable if the project meets readiness requirements. Nine of 42 Active Transportation projects scored above 150.
 
The Township submitted two projects for consideration, but neither scored high enough to achieve funding at this time. The College Park Drive Shared-Use Path scored 118 (Rank: 14 of 42) and the Safe Schools access project scored 100 (Rank: 28 of 42). Projects with scores over 100 may be added to the 2045 Regional Transportation Plan in order to be ready to add to the TIP if the currently selected projects are delayed.

The public comment period for the 2018 Call for Projects closed February 28, 2019. H-GAC staff anticipates the final Committee and Council action on project selection in March 2019.

On February 8, 2019, the Texas Department of Transportation (TxDOT) released the Transportation Alternatives Set-Aside/Safe Routes to School Call for Projects. In pursuit of this state funding opportunity.  Jones & Carter will work with the Township to develop grant proposal documentation for Pre-Application submission by April 12, 2019, and for final Application Submission by August 15, 2019. Jones & Carter will return to the Board of Directors prior to August for final approval to submit a grant application. This Amendment 7 will add a “Task 17” to the overall scope of work to perform the grant applications (Attachment A).

The purpose of Transportation Alternatives Set-Aside (TA) program is to fund locally sponsored bicycle and pedestrian infrastructure projects in non-urbanized communities with a population of less than 200,000 people. The program currently has $10.6 million available, with a conditional project list for future money. TA funds will only be applicable to construction and require a 20% local match. The Safe Routes to School (SRTS) program funds infrastructure projects that facilitate walking and biking to school in urban, suburban, or rural areas. SRTS has about $8.7 million available to fund project development and construction. A local match is not required. The average award for TA and SRTS projects ranges from $300,000 for rural areas to $1,000,000 for urban
areas.
 
RECOMMENDATION:
Approve the Amendment to the Pedestrian and Bicycle Master Plan Professional Services Agreement with Jones and Carter as presented.
Attachments
Attachment A - Amendment 7 Jones & Carter Professional Services Agreement


    

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