Board of Directors Regular Meeting Agenda


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Meeting Date: 03/21/2019  

SUBJECT MATTER:
Receive, consider and act upon extending the term of the Incorporation Planning Task Force and consider Board appointments and/or reappointments to serve on the task force; 
FISCAL IMPACT:
Not applicable
BACKGROUND:
At the Board meeting on November 29, 2017, when determining the 2018 Board Meeting Schedule, the Board discussed the meeting schedule and timing for selection of a consulting team for the future governance/incorporation planning. During the discussion, the Board indicated a need to create a Board subcommittee or task force to review and discuss the project proposals once received. The task force would make a recommendation to the full Board at a special meeting at 4 p.m. on Thursday, January 4, 2018. At the special meeting on January 4, the full Board would determine which firms/teams should be brought in for interviews/presentations, if deemed appropriate. These “short-listed” consultants would be invited to present at the 4 p.m. planning session on Thursday, January 18, 2018. If desired, the Board could choose to make the selection of a consultant at the January 18 regular meeting, or could choose to make selection at a meeting on Wednesday, January 24, 2018.
 
Based on this direction, the Board established a task force at the December 6, 2017 Board meeting, and Chairman Gordy Bunch, Vice Chairman John McMullan and Secretary Ann Snyder were selected to serve on the Task Force. Following the consultant interviews, the Task Force met to provide recommendations to the Board on the selection of the consultant and the Board took these recommendations into consideration when selecting the study consultants. The Task Force has continued to meet throughout the course of the study to provide feedback to the consultants on draft reports and research. All final review, direction and  approvals are made by the full Board.

Staff serves in a support role to ensure that Directors have the information and resources needed to provide direction to the consultants.

At the Township Board meeting on December 5, 2018, Chairman Gordy Bunch recommended elimination of the Incorporation Planning Task Force and the Board concurred; however, the Board later reconsidered this matter and accepted the Chairman's revised recommendation to appoint Chairman Gordy Bunch, Director Ann Snyder and Director Bruce Rieser to serve on the Incorporation Planning Task Force for the first quarter of 2019. If the Board is interested in continuing the Task Force beyond March, the Board will need to extend the term of the Task Force and appoint and/or reappoint members.
RECOMMENDATION:
Board to determine action.

    

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