Board of Directors Regular Meeting Agenda


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Meeting Date: 01/23/2019  

SUBJECT MATTER:
Receive, consider and act upon the award of bid for the purchase of a 2019 Pierce Fire Engine;
FISCAL IMPACT:
$787,285.00 included in the 2019 Capital Budget:
 
  • $786,285.00- Pierce Fire Engine
  • $1000.00- HGAC Contract Fee
BACKGROUND:
Approved in the 2019 Capital Budget is $880,000.00 for the replacement of a 2009 fire engine currently assigned to Station 7.  The remaining funds will be used to purchase the necessary tools and equipment to place the apparatus in service.   The current frontline 2009 apparatus will be reassigned to ready reserve status.  The 2009 fire apparatus has 5200 hours which is equivalent to approximately 156,000 road miles.  This purchase is in line with the fire department’s apparatus replacement schedule.  Once approved and ordered, the new apparatus will be delivered and placed into operation in approximately 8 to 9 months due to engineering and construction time.  The new fire engine will replace a 1999 Pierce Engine currently assigned to the training division.  A 2003 Pierce Engine will be removed from reserve status and assigned to the training division.
 
Purchasing the replacement engine will assist us in maintaining response times to all emergencies within an average of 5 minutes from the time of dispatch and assist us in maintaining our PPC ISO Class 1 rating.  Replacing aging frontline apparatus allows us to improve safety for our firefighters and the customers we serve while reducing maintenance problems encountered when responding to emergencies and everyday use.  History has shown that not adhering to the capital replacement plan will cost more in vehicle repairs and increase out of service time for the apparatus.  This will have a compounding consequence as reserve units will spend more time in front line service while the front-line apparatus is out for lengthy repairs.  The new apparatus will be under a one-year bumper to bumper warranty and a five-year warranty on the engine, transmission, and pump resulting in lower repair costs during the initial years of service.
 
The department uses an apparatus purchasing committee made up of personnel from different ranks, expertise, and backgrounds.  The committee was tasked with developing specifications based on community needs, consistency in department operations, maintenance, longevity, and value.
 
The proposal was obtained from Siddons-Martin Emergency Group, the local dealer for Pierce Manufacturing Company and will be purchased through the Houston-Galveston Area Council (H-GAC) government cooperative purchasing program.  HGAC’s purchasing program ensures that the costs for products have been bid properly, assisting local governments with product procurement.
RECOMMENDATION:
Approve the purchase of a 2019 Pierce Velocity from Siddons-Martin Emergency Group, LLC, in the amount of $787,285.00.
 
 
Attachments
Attachment A - Siddons Martin Group Proposal for Velocity PUC Pumper
Atttachment B - 2019 approved capital line items
Attachment C - HGAC Pricing


    

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