Board of Directors Regular Meeting Agenda


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Meeting Date: 01/23/2019  

SUBJECT MATTER:
Receive, consider and act upon 2019 schedules and charges for recreation facilities, pools, programs and services;
FISCAL IMPACT:
$2,533,304.00 is budgeted for Aquatics operations in 2019. Per Board direction a cost recovery goal of 50% of the operation ($1,262,000.00) is to be recovered through various fees and charges.
BACKGROUND:
Per The Woodlands Township Order Number 019-09, it shall be the responsibility of the President to submit to the Board of Directors, from time to time as appropriate, revisions to the hours of operation for swimming pools and park user fees.  The 2019 Pool Hours and Fee Schedule is accordingly presented to the Board of Directors for consideration.
 
Traditional Township Pool Schedule
Historically, the schedule that the community swimming pools are open consists of a pre-season period, a regular season period, and a post-season period.  Not all pools are open in the pre- or post-season periods, while all pools are open during the regular season.  The pre- and post-season weekend schedules rotate from year-to-year to be equitable to all Villages and all residents; at least one pool in each Village is to open during the pre- and post-season. Those selected pools will be open from 12:00 p.m. to 6:00 p.m. on Saturdays and 1:00 p.m. to 6:00 p.m. on Sundays. Additionally, one centrally-located pool is opened for weekday use in the pre-season (from 12:00 p.m. to 6:00 p.m.) and again in the post-season (1:00 p.m. to 6:00 p.m.) (Attachment A).
 
Regular Season Pool Hours
Beginning in 2007, as part of an effort to contain operational costs and maximize maintenance efficiency while minimizing amenity closures for residents, the Associations approved the current format of the regular season pool schedules. This included closing each pool one day per week for training and maintenance; opening certain pools (three) from 12:00 p.m. to 6:00 p.m. Monday -Saturday; opening the majority of pools (now 11 total) from 10:00 a.m. to 8:00 p.m. Monday -Saturday; and opening all 14 pools from 1:00 p.m. to 6:00 p.m. on Sundays.
 
During development of the proposed 2019 pool schedule, resident demand was examined and evaluated based on the past five (5) years of hourly head counts. No changes are being recommended at this time, but in preparation for any future budget adjustments in 2020 or later (as/if necessary) cost containment strategies are being studied - with an eye towards minimizing public impact.
    
Pre- and Post-Season Rotations
  • Pre-season Pools (by Village) – Rob Fleming (Townwide), Cranebrook (SR), Creekwood (PC), Falconwing* (IS), Harper’s Landing (CP), Sawmill (GM), Shadowbend (CC),Wendtwoods (CsP), and Windvale (AB);
  • Post-season Pools (Village) – Rob Fleming (Townwide), Alden Bridge (AB), Bear Branch* (CC), Cranebrook (SR), Forestgate (IS), Harper’s Landing (CP), Ridgewood (PC), Sawmill (GM), and Wendtwoods (CsP);
  • Proposed 2019:
    • Pre-season Pools (by Village) – Rob Fleming (Townwide), Alden Bridge (AB), Bear Branch* (CC), Cranebrook (SR), Falconwing (IS), Harper’s Landing (CP), Ridgewood (PC), Sawmill (GM), and Wendtwoods (CsP);
    • Post-season Pools (Village) – Rob Fleming (Townwide), Cranebrook (SR), Creekwood (PC), Forestgate (IS), Harper’s Landing (CP), Lakeside (AB), Sawmill (GM), Shadowbend* (CC),and Wendtwoods (CsP).
                                                                                                              
Facility Village 2018 2019 (Proposed) 2020 (Projected)  
Pre Post Pre Post      
Rob Fleming Aquatic Center “Townwide Pool”  
Alden Bridge Alden Bridge        
Lakeside            
Windvale          
Bear Branch Cochran’s Crossing Closed √* √*   √*    
Shadowbend     √*   √*  
Harper’s Landing College Park  
Wendtwoods Creekside Park  
Sawmill Grogan’s Mill  
Falconwing Indian Springs √*        
Forestgate        
Creekwood Panther Creek        
Ridgewood        
Cranebrook Sterling Ridge  
Total Facilities Open 9 9 9 9 9 9
 
                                                                           * denotes location of the Township’s pre- and post-season weekday pool
 
Conroe ISD and Tomball ISD Academic/Instructional Calendar Differences
Prior to 2017, the Township traditionally modeled the public use schedule of the pools solely on Conroe ISD’s academic calendar. However, with CISD transitioning to an earlier August start date beginning with the 2017-2018 academic calendar, and a growing population of Creekside Park residents zoned to Tomball ISD schools, the schedule for the Wendtwoods Pool was adjusted in 2017 and 2018 to allow for a few extra regular season dates in August for those TISD Woodlands families (following the TISD instructional calendar at Wendtwoods Pool only). This exception for Wendtwoods Pool, made in the interests of the residents of the Village of Creekside Park, is proposed again in 2019 with the regular season weekday hours at Wendtwoods Pool being extended through Monday, August 13, 2019 (Attachment B).
 
A summary of the proposed 2019 pool schedule is as follows:
  • Pre-season weekends will begin on the second Saturday in May. This means that the first day of the pool season will be Saturday, May 11, 2019;
  • Pre-season weekday use at Bear Branch Pool (closed Wednesdays) will begin Monday, May 13, and continue to Thursday, May 30, 2019: a three-week period;
  • All pools will be open on Memorial Day, Monday, May 27, 2019, from noon to 6 p.m.;
  • The regular season will follow the conclusion of the 2018-2019 CISD/TISD calendars (beginning Friday, May 31, 2019) and will adjust should inclement weather day(s) prolong the academic year. In 2018, 2017, and 2015 no changes were made. But in 2014 and 2016 inclement weather dates did postpone start of the regular season by one day;
  • July 4 is on a Thursday in 2019. All 14 pools will open at 10:00 a.m. and close at 6:00 p.m. This will require those three facilities that are normally closed on Thursdays (Cranebrook, Creekwood, and Harper’s Landing) to remain open. Those three (3) facilities will instead close on Wednesday, July 3, 2019, to allow for normal training and maintenance;
  • The end of the regular season will be Tuesday, August 13, 2019, for all pools except Wendtwoods Pool – per CISD/TISD calendar as discussed above;
  • Post-season weekday use at Shadowbend Pool (closed Fridays) will begin on Wednesday, August 14, 2019, and continue until Thursday, August 29, 2019, concluding the week before Labor Day as per usual;
  • Post-season pools will be open on Labor Day, Monday, September 2, from noon to 6 p.m.;
  • The post-season will conclude four (4) weekends after the beginning of the CISD academic calendar. This means the last day of the pool season will be Sunday, September 8, 2019.
     
    Pool Fees and Staffing Expenses
    Pool fees were most recently adjusted in 2008, coinciding with the opening of the Rob Fleming Aquatic Center. Pool fees for Daily Admission, Season Passes, Punch Cards and Day Care Fees are recommended to remain unchanged again for the 2019 season.  Two changes to Pool Rental Fees are proposed:(Attachment C):
    • The pool rental fee at Bear Branch Pool. With the renovation and added amenities the Township is now providing additional lifeguards to staff the facility (6 versus 4) for both public use and after hours’ events; as such the recommendation is to increase the rental rate from $275 to $350 per 2-hours for residents and $500 per 2-hours for non-residents. This change places it in line with similarly-staffed facility rentals at Cranebrook, Forestgate, and Wendtwoods – or “Tier 2”.
    • New rental fee for an optional pool rental add-on of a Key Log or inflatable obstacle course plus appropriate additional staff; subject to availability; $100 per 2-hours for residents and $120 for non-residents, and $50 per each additional hour.
Based on the proposed fee schedule, proper management of the 2019 Aquatics Budget should allow for a 50% cost recovery as required by the Board.  A public hearing is required to modify the fees as they are established in Township Order 020-09.  
 
Sprayground Operational Schedule & Fees
Township-operated Spraygrounds (at May Valley, Sawmill, Shadowbend, Timarron, and Village Green Parks) have operated daily from March 1 to October 31, from 8:00am to 8:00pm, since the first two spraygrounds opened in 2012. There are no proposed changes to this schedule. The spraygrounds at Sawmill and Shadowbend Parks, built adjacent to pools, are subject to pool entry fees during lifeguarded hours only due to liability concerns and staff’s ‘duty to act’ when present. Otherwise all Township-operated spraygrounds are free to the public at all times.
RECOMMENDATION:
Approve the 2019 Pool Hours of Operation as presented and schedule a Public Hearing on Febuary 21, 2019, regarding the proposed changes to Township Order 020-09 for pool rental fees.
 
Attachments
Attachment A - Proposed 2019 Pool Hours of Operation
Attachment B - 2019-2020 School Calendars
Attachment C - Proposed 2019 Pool Fees


    

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