Board of Directors Regular Meeting Agenda


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Meeting Date: 12/05/2018  

SUBJECT MATTER:
Receive, consider and act upon an Award of Bid for Waterway Square Concession Services Kiosk  at the Fountains at Waterway Square (C-2018-0723);
FISCAL IMPACT:
The Woodlands Township is expected to receive $5,000 in annual revenue from the Concession Services Agreement for a period of three years.
BACKGROUND:
The Woodlands Township is party to the Consent to Sublease with The Woodlands Land Development Company as Landlord and Waterway Hotel Holdings, LLC (Westin) as Tenant and the Township as Subtenant providing the Township rights to the  eastern most concessions kiosk at Waterway Square (Attachment A).   It was determined that there was demand for a concession type food and beverage services based on use levels at the Fountains plaza  including daily use and special event activity;  therefore an Invitation to Bid (IFB) was developed (Attachment B).  The Township currently operates a number of concessions standards though out the  system including: Alden Bridge Sports Park, Gosling Sports Park, Bear Branch Park, Bear Branch Sportsfields and Rob Fleming Aquatic Center.

The IFB defines the responsibilities of the concessionaire which include but are not limited to:  licenses, insurance, menu, prices, compliance with park rules, payment terms, rights reserved, and for a term of three years.  The IFB was advertised in The Villager (October 17, 2018) and on The Woodlands Township website.  A non-mandatory pre-bid meeting was held on October 26, 2018 with one vendor in attendance.  Bids were due on November 9, 2018 and The Township received one bid from Your Chef’s Kitchen in the amount of $5,000 per year as payment to the Township (Attachment C).  Your Chef’s Kitchen is the current concessionaire at Bear Branch Sportfields and has meet the standards outlined in that concession agreement.
 
There has been a historic low interest in food and beverage service providers for concession stand services. When IFBs  for concessions services were released for Gosling Sportsfields, Bear Branch Sportsfields and Rob Fleming Aquatic Center only two bids were received- Your Chef’s Kitchen and Chick-Fil-A.

A Concession Services Agreement in similar format to other existing Township agreements for concession services, will be developed by the Township Attorney, and will include reservation of Township rights to use the concession kiosk for its own needs as determined solely by the Township.
 
 
RECOMMENDATION:
Award the bid for Waterway Square Concession Services  Kiosk to Your Chef’s Kitchen and authorize the President/General Manager to execute a concession agreement as approved to form by the Township Attorney.
 
Attachments
Attachment A - Consent to Sublease Waterway Square Concession Kiosk
Attachment B - IFB Concessions Services


    

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