Board of Directors Regular Meeting Agenda


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Meeting Date: 12/05/2018  

Receive, consider and act upon appointments to the Development Standards Committee;
There is no fiscal impact related to the appointments;
Seven appointments are made by the Township Board of Directors to the Development Standards Committee (DSC), three of which are designated by The Woodlands Land Development Company (TWLDC) per the Comprehensive Community Services Agreement. The terms of the seven appointments are staggered two-year terms or until successors are assigned.  On January 19, 2017, the Board reappointed Township designee Walter Lisiewski and appointed Ron Harris to the committee.  The Board also approved appointments designated by The Woodlands Land Development Company, of Robert Heineman, Ken Anderson and John Anderson. In April 2018, Township appointee Ron Harris resigned from the committee and the Board approved the  interim appointment of Arthur Bredehoft to serve on DSC for the remainder of Mr. Harris' term.  In addition, Brian Boniface, who was appointed to DSC as a Township designee in January 2018, has tendered his resignation from DSC effective the end of the year. Therefore, three appointments as the Township's designees are necessary and three appointments as the TWLDC's designees.

The procedures for soliciting the Township's appointed candidates to the DSC include advertising for candidates in the local newspaper and advising current Residential Design Review Committees (RDRC) and Development Standards Committee (DSC) members. These procedures have been followed by placing ads in The Villager newspaper and by advising the RDRC and DSC members of the appointments during each of the monthly individual meetings. The solicitation was also posted on the Township website. The deadline for submitting applications was November 12, 2018, by 5 p.m. The Woodlands Township received five (5) applications and these are provided to the Board for consideration (Attachment A). Applications have been screened for qualifications and credentials by the Covenant Administration Department, which has been summarized in “Summary of DSC Candidates” (Attachment B). The candidates were invited to the November 28  Board meeting to answer any questions the Board may have of the candidates.

At the December 5, 2018, Board of Directors meeting, after the Board has had an opportunity to speak to the candidates that are in attendance at the November 28 Board of Directors meeting, the Township Board will select three of the five persons by written ballot for appointment to the DSC.  Two appointees will serve for  two year terms and one will serve for one year as the replacement for Mr. Boniface. Applicant names will be listed in alphabetical order. In order to be selected to serve on the DSC, the candidate must receive a majority of Board Member votes. The Board will first vote  to select the three candidates and a second vote to select which two will serve two years and which person will serve one year.  In the event that three candidates do not receive the required number of votes on the initial ballot, those who received the majority of votes will be appointed and the process will be repeated until the three candidates are appointed. During this repeat vote, the name(s) of those who received the required votes will be omitted and Directors will only vote for the number of positions remaining (For example: If one candidate receives a majority of votes on the initial ballot, that person will be appointed and Directors will be provided a new ballot on which to vote for one out of the remaining candidates. After the three appointments have been determined, the Board will vote by written ballot for which two members are to serve two year terms and which member will serve one year.

The Covenants require at least five members of the committee of seven to have experience in architecture, engineering, contracting, building code enforcement or related fields (“Professional Credentials”).

Per the terms of the Comprehensive Community Services Agreement / Amended and Restated Agreement with Regard to Delegation of Covenant Responsibilities,  The Woodlands Land Development Company, L.P. (TWLDC) designates, and the Township appoints for a two year term,  its three members (Attachment C). These three candidates have experience in architecture, engineering, contracting, building code enforcement or related fields. As the remaining Township's appointee (John Anthony Brown) whose term expires in 2019 is considered to have Professional Credentials, only one of the new appointees of the Township’s designated appointees is required to have the prescribed professional credentials.  All five candidates presented for consideration are considered qualified to have Professional Credentials.
Appoint three members from the applications received to the Development Standards Committee as the Township's appointees and appoint the three persons submitted by The Woodlands Land Develpment Company as their designees, all for two year terms beginning January 1, 2019, or until successors are assigned.
Attachment - DSC Applications
Attachment B - Summary of DSC Candidates
Attachment C - TWLDC DSC Designees


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