Board of Directors Regular Meeting Agenda


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Meeting Date: 10/24/2018  

SUBJECT MATTER:
Receive, consider and act upon award of bids for swimming pool chemicals (C-2018-0518 & C-2018-0520);
FISCAL IMPACT:
The estimated cost for swimming pool chemicals projected to be used in 2019, based on historical chemical usage and the current prices submitted by the lowest responsive bidders, total an annual cost of $104,848. This amount is within the 2019 appropriation of $115,000: $105,000 for chemicals in the Aquatics budget and $10,000 in the Town Center budget.
BACKGROUND:
The Woodlands Townships operates fourteen (14) swimming pools, five (5) spraygrounds, and various fountains in Town Center including the Fountains at Waterway Square, which are all maintained on a daily basis. Operation of these facilities requires the application of chemicals to ensure safe water quality for users and compliance with applicable Texas State Dept. of Health codes.  In 2018, HASA, Inc., was awarded the bid for liquid mini-bulk delivery and Progressive Commercial Aquatics, Inc, was awarded the bid for dry chemicals and the Service Agreements with these companies expire December 31, 2018.
 
An Invitation for Bids (Attachment A) was advertised in The Villager on August 29, 2018, and on The Woodlands Township website. Bids were due September 21, 2018. Bids were received from five (5) vendors including four (4) for liquid delivery and (2) for dry goods (Attachment B). A tabulation of the bids including a projected 2019 total cost based on average chemical usage for Township facilities over a five-year period has been prepared (Attachment C). PVS Chemicals, Inc, is the apparent low bidder for wet chemicals (C-2018-0518), and Big Tex Pool Supply is the apparent low bidder for the dry chemicals (C-2018-0520).
 
  Aquasol/Poolsure BigTex Pool Supply  HASA  PVS Progressive
Project A - Wet Chemicals  $    87,966.50  $                  -    $ 77,276.60  $70,355.50  $    92,042.00
Project B - Dry Chemicals  N/A  $    34,492.50  Incomplete  N/A  $    39,036.25
 
Both companies would be new vendors to the Township. References for the vendors have been contacted and indications are the companies have the experience and delivery capabilities to provide the services as specified. 
 
 
 
RECOMMENDATION:
Award  the bid to PVS to supply swimming pool and fountain chemicals for wet chemicals and delivery (C-2018-0518), and award the bid to Big Tex Pool Supply to supply swimming pool and fountain chemicals for dry chemicals anddelivery (C-2018-0520) for a term of January 1 to December 31, 2019, and authorize the President/General Manager to execute any related service agreements as approved to form by the Township Attorney.
Attachments
Attachment A - Pool Chemicals Invitation for Bids
Attachment B - Swimmng Pool Chemicals Submitted Bids
Attachment C - Swimming Pool Bid Tabulation Form


    

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