Board of Directors Meeting Agenda


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Meeting Date: 06/21/2018  

SUBJECT MATTER:
Receive, consider and act upon Interlocal Agreement between the Lone Star College System and The Woodlands Township for Emergency Training Center facilities use (C-2018-0136);
FISCAL IMPACT:
$56,289.00 revenue  
BACKGROUND:
In October 2008, The Woodlands Fire Department (WFD) Board of Directors approved a Facilities Use Agreement between the WFD and Lone Star College System (LSCS) where in LSCM would utilize portions of The Woodlands Emergency Training Center (ETC) to teach Fire Science Technology courses including the Texas Commission on Fire Protection basic structural firefighter certification course.  This agreement detailed the stated mission of the ETC, the goals for the ETC, the desired goals of LSCS, the potential training courses offered by LSCS, the responsibilities and commitments of both parties, including an annual rental fee of $42,000 per year paid bi-annually by LSCS to WFD. The annual rental fee was originally established based on the estimated annual operating cost of the ETC and the anticipated usage by LSCS.  The initial term of the Facilities Use Agreement was for a two-year period.
 
In September 2010, The Woodlands Township (TWT) Board of Directors approved the First Amendment to the Facilities Use Agreement between WFD and LSCS.  The first amendment modified the terms of the Facility Use Agreement specifically extending the term of the agreement an additional two years, the addition of an operational, maintenance, and testing fee not to exceed $15,000 per year, an approximate 19% increase in the rental fee, the inclusion of one additional office for LSCS’s use, and the addition of TWT as a party to the agreement.  The operational, maintenance, and testing fee is invoiced to LSCS as certain operational, maintenance, and testing expenses are incurred by WFD.  The increased rental fee, from $42,000 per year to $50,000 per year, was based on a detailed analysis of the actual operating cost of the ETC and approximately 1.5 years’ usage history by LSCS.
 
In September 2012, the Board approved the Second Amendment, extending the term of the agreement an additional two years and established annual increases based on the Consumer Price Index (CPI) for the Houston, Texas area, increasing the rental fee from $50,000 to $51,500.
 
In September 2014, the Board approved the Third Amendment.  Based on the CPI, the rental fee was increased by 3.6%, from $51,500 to $53,354, and the agreement was extended for an additional two-year period.  All other terms of the agreement remained the same.
 
In September 2016 the board approved the Fourth Amendment to the Facilities Use Agreement for a two-year agreement in the amount of $54,100.96.
 
Presented for your consideration and approval is the new inter-local agreement between Lone Star College System and The Woodlands Township for the use of the Emergency Training Center.  The agreement will commence on September 1, 2018, for a term of three years.  The amount will increase to $56,286 for year one of the new term.  The annual rent for year two and three of the renewal term will be adjusted in accordance with the Consumer Price Index for the Houston, Texas area. 
 
The Township's Attorney has reviewed this agreement and approved as to form.
RECOMMENDATION:
Approve Interlocal Agreement between the Lone Star College System and The Woodlands Township for Emergency Training Center facilities use.
Attachments
LSCS Interlocal Agreement


    

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