Board of Directors WED Meeting Agenda


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Meeting Date: 01/24/2018  

SUBJECT MATTER:
Receive, consider and act upon the award of bid for the purchase of a 2018 Pierce Fire Engine;
FISCAL IMPACT:
$736,667.00 included in the 2018 Capital Budget
BACKGROUND:
Approved in the 2018 Capital Budget is $800,000 for the replacement of a 2007 fire engine currently assigned to Central Fire Station. Based on the attached proposal, the apparatus will cost $736,667.00. The remaining funds will be used to purchase the necessary tools and equipment to place the apparatus in service. The current frontline 2007 apparatus will be reassigned to reserve status. The 2007 apparatus has 9700 hours which is equivalent to approximately 291,000 road miles. This purchase is in line with the fire department’s apparatus replacement schedule. Once approved and ordered, the new apparatus will be delivered and placed into operation in approximately 11 to 12 months due to engineering and construction time. The engine will replace a 2003 Pierce Engine currently in reserve status, re-assigning it to training. The department will be evaluating the status of apparatus currently assigned to the training center for disposal.
 
Purchasing the replacement engine will assist us in maintaining response times to all emergencies within 5 minutes from the time of dispatch, and assist us in maintaining our PPC ISO Class 1 rating. Replacing the aging frontline apparatus will allow us to improve safety for our firefighters and the customers we serve while reducing maintenance problems encountered when responding to emergencies and everyday use. History has shown that not adhering to the capital replacement plan will cost more in vehicle repairs and increase out of service time for the apparatus. This will have a compounding consequence as reserve units will spend more time in front line service while the front-line apparatus is out for lengthy repairs. The new apparatus will be under a one year bumper to bumper warranty and a five-year warranty on the engine, transmission, and pump resulting in lower repair costs during the initial years of service.
 
The department uses an apparatus purchasing committee made up of personnel from different ranks, expertise, and backgrounds. The committee was tasked with developing specifications based on community needs, consistency in department operations, maintenance, longevity, and value.
 
The proposal was obtained from Siddons-Martin Emergency Group, the local dealer for Pierce Manufacturing Company and will be purchased through the Houston-Galveston Area Council (H-GAC) government cooperative purchasing program. HGAC’s purchasing program insures that the costs for products have been bid properly, assisting local governments with product procurement.
RECOMMENDATION:
Approve the purchase of a 2018 Pierce Velocity Pumper from Siddons-Martin Emergency Group, LLC, in the amount of $736,667.00.
Attachments
Siddons-Martin Emergency Group Proposal for Velocity PUC Pumper
2018 approved capital line item


    

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