Board of Directors WED Meeting Agenda


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Meeting Date: 01/24/2018  

SUBJECT MATTER:
Receive, consider and act upon 2018 schedules and charges for recreation facilities, pools, programs and services;
FISCAL IMPACT:
 $2,535,875.00 is  budgeted for Aquatics operations in 2018. Per Board direction a cost recovery goal of 50% of the operation ($1,272,500.00) is to  be recovered through various fees and charges.
 
BACKGROUND:
Per The Woodlands Township Order Number 019-09, it shall be the responsibility of the President to submit to the Board of Directors, from time to time as appropriate, revisions to the hours of operation for swimming pools and park user fees.  The 2018 Pool Hours and Fee Schedule is accordingly presented to the Board of Directors for consideration.
 
Traditional Township Pool Schedule
Historically, the schedule that the community swimming pools are open consists of a pre-season period, a regular season period, and a post-season period.  Not all pools are open in the pre- or post-season periods, while all pools are open during the regular season.  The pre- and post-season schedules rotate from year-to-year to be equitable to all Villages and residents; at least one pool in each residential Village is to open during the pre- and post-season. Those pools will be open from 12:00 p.m. to 6:00 p.m. on Saturdays and 1:00 p.m. to 6:00 p.m. on Sundays (Attachment A) 
 
Pre- and Post-Season Rotations:
  • 2017:
    • Pre-season Pools (Village) – Cranebrook (SR), Creekwood (PC), Forestgate (IS), Falconwing (weekdays only, IS), Harper’s Landing (CP), Rob Fleming (Townwide), Sawmill (GM), Shadowbend (CC),  Wendtwoods (CsP), and Windvale (AB)
    • Post-season Pools (Village) – Cranebrook (SR), Falconwing (IS), Harper’s Landing (CP), Lakeside (AB), Ridgewood (PC), Rob Fleming (Townwide), Sawmill (GM), Shadowbend (CC), and Wendtwoods (CsP)
  • Proposed 2018:
    • Pre-season Pools (Village) – Cranebrook (SR), Creekwood (PC), Falconwing (IS), Harper’s Landing (CP), Rob Fleming (Townwide), Sawmill (GM), Shadowbend (CC),  Wendtwoods (CsP), and Windvale (AB)
    • Post-season Pools (Village) – Alden Bridge (AB), Bear Branch (CC), Cranebrook (SR), Forestgate (IS), Harper’s Landing (CP), Ridgewood (PC), Rob Fleming (Townwide), Sawmill (GM), and Wendtwoods (CsP)
 
2018 Bear Branch Pool Renovations
Renovation plans for the Bear Branch Park recreational pool facility do not project to allow the facility to open during the 2018 pre-season, but the facility is expected to be open during the early part of June, weather permitting. Shadowbend Pool will serve as the Village of Cochran’s Crossing’s pre-season pool and Bear Branch will open for post-season weekends (and weekdays) in 2018.
 
Conroe ISD and Tomball ISD Academic Calendar Differences and Impact on Pool Schedule:
Prior to 2017, the Township traditionally modeled the public use schedule of the pools solely on Conroe ISD’s academic calendar. However, with CISD transitioning to an earlier August start date for the 2017-2018 academic calendar, and a growing population of Creekside Park residents zoned to Tomball ISD schools, the schedule for the Wendtwoods Pool was adjusted in 2017 to allow for a few extra regular season dates in August for those TISD families. This deviation is proposed again in 2018 under the assumption that TISD (which does not approve their academic calendar until at least February 2018, and as of January 7, 2018, has not posted draft versions) will follow a statement in their posted District of Innovation Plan, which asserts, “students will begin no earlier than the 3rd Monday of August.” (Attachment B).
 
A summary of the proposed 2018 pool schedule is as follows:
  • Pre-season weekends will begin on the second Saturday in May--Saturday, May 12, 2018;
  • Pre-season weekday use at Falconwing Pool will begin Monday, May 14, and continue to Thursday, May 31, 2018: a three-week period as always;
  • All pools will be open on Memorial Day, Monday, May 28, from noon to 6 p.m. including Bear Branch Pool if construction is completed;
  • The regular season will follow the conclusion of the 2017-2018 CISD/TISD calendars (beginning June 1) and will adjust should inclement weather day(s) prolong the academic year. In 2017 and 2015 no changes were made; in 2014 and 2016 inclement weather dates did postpone start of the regular season by one day;
  • July 4 is on a Wednesday in 2018. All pools will open at 10:00 a.m. and close at 6:00 p.m. This will require those three facilities that are normally closed on Wednesdays (Bear Branch, Falconwing & Wendtwoods) to remain open. Those three facilities will instead close on Thursday, July 5, to allow for normal training and maintenance;
  • The end of the regular season will be Tuesday, August 14, for all pools except Wendtwoods Pool – per CISD/TISD calendars as discussed above. Wendtwoods will remain open daily for normal regular season hours through Monday, August 20, 2018;
  • Post-season weekday use at Bear Branch Pool will begin on Thursday, August 16, 2018, and continue until August 31, concluding on the Friday before Labor Day as per usual;
  • Post-season pools will be open on Labor Day, Monday, September 3, from noon to 6 p.m.;
  • Post-season weekends will conclude four weekends after the beginning of the CISD academic calendar. This means the last day of the pool season will be Sunday, September 9, 2018.
 
Pool Hours
Beginning in 2007, as part of an effort to contain operational costs and maximize maintenance efficiency while minimizing amenity closures for residents, the Associations approved the current format of the regular season pool schedules. This included closing each pool one day per week for training and maintenance; opening certain pools (three) from 12:00 p.m. to 6:00 p.m. Monday-Saturday; opening the majority of pools (now 11 total) from 10:00 a.m. to 8:00 p.m. Monday-Saturday & all pools from 1:00 p.m. to 6:00 p.m. on Sundays.
 
During development of the proposed 2018 pool schedule resident demand was examined and evaluated based on the past five years of hourly head counts. No changes are being recommended at this time, but in preparation for any future budget adjustments in 2019 or later (as/if necessary) cost containment strategies are being studied - with an eye towards minimizing public impact.
 
Facility Village 2017 2018 (Proposed) 2019 (Projected)
Pre Post Pre Post Pre Post
Rob Fleming Aquatic Center “Townwide Pool”
Alden Bridge Alden Bridge        
Lakeside        
Windvale        
Bear Branch Cochran’s Crossing Closed for Renovations  
Shadowbend    
Harper’s Landing College Park
Wendtwoods Creekside Park
Sawmill Grogan’s Mill
Falconwing Indian Springs **    
Forestgate      
Creekwood Panther Creek      
Ridgewood      
Cranebrook Sterling Ridge
Total Facilities Open 9** 9 9 9 9 9
 
** Falconwing was open for weekdays only in the 2017 pre-season while Forestgate was open for pre-season weekends.
 
Pool Fees and Staffing Expenses
Pool fees are recommended to remain unchanged for the 2018 season. However, the pool rental fee at Bear Branch Pool is anticipated to be recommended to be changed in the future.  With the pool renovation and added amenities to the facility, additional lifeguards will be required to staff the facility for both public use and after hours events; as such it is anticipated that the rental rate for residents and non-residents should increase to be in line with similarly-staffed facility rentals at Cranebrook, Forestgate, and Wendtwoods – or “Tier 2” (Attachment C).  This recommendation will be presented with the upcoming  Parks and Recreation Fee review. 
 
Based on the proposed fee and operations schedule,  the 2018 Aquatics Budget should  meet the 50% cost recovery goal.  A comprehensive Parks and Recreation Fee Study is underway,  with recommendations for fee changes to be presented for Board consideration during the 2019 Budget process. 
 

 
RECOMMENDATION:
Adopt the 2018 Pool Hours of Operation and Pool Fee Schedule as presented, following CISD's academic calendar.
 
Attachments
Attachment A - Proposed 2018 Pool Schedule
Attachment B - CISD Calendar
Attachment C - Proposed 2018 Pool Fees


    

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