Board of Directors WED Meeting Agenda


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Meeting Date: 01/24/2018  

SUBJECT MATTER:
Receive, consider and act upon award of bid for tennis courts construction at Wentwoods Park (C-2017-0490);
FISCAL IMPACT:
$275,000 is allocated in the 2018 Capital Improvement Project Budget for one set of two tennis courts at Wendtwoods Park. The apparent low bidder, Trans Texas Tennis, LTD, submitted a bid of $120,648.  An additional $90,000 will be  utilized from the project budget for the tennis court lights which will be installed through a separate contract with the Township's contracted electrical services provider. 
BACKGROUND:
The Board of Directors approved $275,000 in the 2018 budget for the construction of one set of two tennis courts at Wendtwoods Park (Attachment A). The original master plan for the park included two sets of two courts, as is the standard for most village parks,  but only one set was constructed at that time. The tennis program is currently unable to keep up with the demand for court availability for public use and programed activities, especially in the Village of Creekside Park. Additional courts at Wendtwoods Park could be used for drop in play in addition to the Township Parks and Recreation Department 's tennis lessons, leagues and other tennis programs.
 
A Request for Bids  was advertised in The Woodlands Villager on October 26, 2017 and on the Township website (Attachment B).  A mandatory pre bid meeting was held on November 7, 2017 with ten (10) general contractors and sub-contractors in attendance.  Bids were due on November 28, 2017 and five (5) bids were submitted (Attachment C). A Bid Tabulation.Summary (Attachment D) indicates the following results:
 
Vendor Submitted Bid
Trans Texas Texas $120,648
EMA Sports Solutions $148,000
Three Colors Tennis $151,871
Fielder’s Choice $164,590
HELLAS Construction $203,200

Trans Texas Tennis submitted the lowest most responsive bid and has completed tennis court projects for The Woodlands Township (Sawmill Park) and was the contractor that built the existing tennis courts at Wendtwoods Park.
RECOMMENDATION:
Award the bid for tennis court construction at Wendtwoods Park (C-2017-0490) to Trans Texas Tennis in the amount of $120,648 and authorize the President/General Manager to execute a Construction Services Agreement as approved to form by the Township Attorney in connection therewith.
Attachments
Attachment A - 2018 Capital Asset Request Wendtwoods Park Tennis Courts
Attachment B - Request for Bids Wendtwoods Park Tennis Courts C-2017-0490
Attachment C- Wendtwoods Park Tennis Courts Submitted Bids
Attachment D - Bid Tabulation Summary Wendtwoods Park Tennis Courts


    

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