Board of Directors Meeting Agenda


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Meeting Date: 11/29/2017  

SUBJECT MATTER:
Receive, consider and act upon interviews of candidates and a briefing on the process for Design Standards Committee appointments; 
FISCAL IMPACT:
There is no fiscal impact related to the appointments;
BACKGROUND:
Seven appointments are made by the Township Board of Directors to the Development Standards Committee (DSC), three of which are designated by The Woodlands Land Development Company (TWLDC). On January 19, 2017, the Board reappointed Township designee Walter Lisiewski and appointed Ron Harris to the committee for two year terms.  The Board also approved re-appointments selected by The Woodlands Land Development Company, Robert Heineman, Ken Anderson and John Anderson, all for two year terms or until successors are assigned. Therefore, two appointments as the Township's designees are necessary  as the terms of Deborah Sargent and Chris Florack will expire the end of the year. 

The procedures for soliciting the  Township's appointed candidates to the DSC included advertising for candidates in the local newspaper and advising current Residential Design Review Committees (RDRC) and Development Standards Committee (DSC) members. These procedures have been followed by placing ads in The Villager newspaper and by advising the RDRC and DSC members of the appointments during each of the monthly individual meetings. The solicitation was also posted on the Township website. The deadline for submitting applications was November 10 by 5 p.m. The Woodlands Township received three (3) applications and these are provided to the Board for consideration (Attachment A). Applications have been screened for qualifications and credentials by the Covenant Administration Department, which has been summarized in “Summary of DSC Candidates” (Attachment B). The candidates have been invited to the Board meeting to answer any questions the Board may have of the candidates.

At the December 6, 2017 Board of Directors meeting, after the Board has had an opportunity to speak to the candidates that are in attendance at the November 29 Board of Directors meeting, the Township Board will select two of these persons by written ballot for appointment to the DSC for a two year term. Applicant names will be listed in alphabetical order. In order to be selected to serve on the DSC, the candidate must receive a majority of Board Member votes (four). In the event that two candidates do not receive the required number of votes on the initial ballot, those who received four votes will be appointed and the process will be repeated until the two candidates are appointed. During this repeat vote, the name(s) of those who received the required votes will be omitted and Directors will only vote for the number of positions remaining (For example: If one candidates receive 4 votes on the initial ballot, that person will be appointed and Directors will be provided a new ballot on which to vote for one out of the remaining candidates.)

The Covenants require at least five members of the committee of seven to have experience in architecture, engineering, contracting, building code enforcement or related fields (“Professional Credentials”).

Per the terms of the Comprehensive Community Services Agreement / Amended and Restated Agreement with Regard to Delegation of Covenant Responsibilities,  The Woodlands Land Development Company, L.P. (TWLDC) designated, and the Township appointed in 2016 for a two year term,  its three members . These three candidates have experience in architecture, engineering, contracting, building code enforcement or related fields. As the current Township's appointees (Walter Lisiewski and Ron Harris) have professional credentials, the two new appointees of the Township’s designated appointees are not required to  have the prescribed professional credentials.   
RECOMMENDATION:
Appoint two members from the applications received to the Development Standards Committee for two year terms beginning January 1, 2018, or until successors are assigned.
Attachments
Attachment A - DSC Candidate Applications
Attachment B - Summary of DSC Candidates


    

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