Board of Directors Regular Meeting Agenda


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Meeting Date: 02/21/2019  

SUBJECT MATTER:
Receive, consider and act upon a  second amendment to contract for Commuter Bus Service with First Class Tours adding Expanded Services (C-2012-5229A2); 
FISCAL IMPACT:
The Second Amendment provides the ability to provide Woodlands Express services to regional significant events, such as the Houston Livestock Show and Rodeo. The bus service to the 2019 Rodeo will  require approximately 49 bus hours per day and the rate for the turnkey operation, including reservations and supervision, will be $105 per bus hour or approximately $5,145 per day.  This rate is lower than the contracted rate for the Woodlands Express service as the Rodeo service would be much more efficient in terms of the number of buses required, number of stops and bus operators' schedules (no split shifts). Weekend only service for the 2019 Rodeo schedule would require six days of service totaling approximately $30,870 cost to the Township.
BACKGROUND:
The original First Class Tours Contract for Commuter Bus Services (C-2015-5229) became effective February 16, 2015. The current contracted rate articulated in the contract for service is $149.65 per revenue hour for Township provided buses for weekday commuter services. The rate to provide expanded weekend service during the Rodeo will be $105 per revenue hour.  This rate is lower than the contracted rate for the Woodlands Express service as this weekend service expansion requires only Township owned buses to operate, a lesser number of stops, and reduced bus operators' schedules (no split shifts). Therefore, First Class Tours contract requires amendment to include this second cost per revenue hour for expanded weekend services for Township provided buses.
RECOMMENDATION:
Approve the Second Amendment to Contract for Commuter Bus Service with First Class Tours and authorize the President/General Manager to execute the contract as approved to  final form by the Township Attorney.
Attachments
Attachment A - First Class Tours Executed Contract (C-2015-5229) and First Amendment
Attachment B - Second Amendment to FCT Contract for provision of weekend servicec
Additional Materials - Rodeo Express Pilot Program


    

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