Board of Directors Regular Meeting Agenda


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Meeting Date: 02/21/2019  

Receive, consider and act upon an amendment to the agreement with HDR Engineering, Inc. for Transit Consulting Services (C-2016-0596A);
The FY2017 adopted budget for contracted Transit Planning & Consulting services allocates $275,000.

Previous Payments: $147,361
Budget Remaining: $127,638

Services will be rendered within the 2019 calendar year on an as-needed (task-order) basis as determined by the Township but shall not exceed the adopted budget without Board of Directors approval.
The original Transit Consulting Services Agreement with HDR Engineering, Inc. (C-2016-0596) became effective May 16, 2017 with a two-year term. Per contract, the time for performance of service may be extended for a period which may be reasonably required for their completion. The timeframes for currently assigned time sensitive tasks extend beyond the May 16, 2019 term limit of the contract. Given the vacancy of the Transit Planner staff position and the advantage of uninterrupted assistance to complete these tasks, a one-year term extension is requested for approval. As of January 2019, $127,638 remains from the original contracted amount that can be utilized for the completion of these tasks.

Time Sensitive Tasks Include:
  • Energy Corridor Service Solicitation & Program Implementation
  • Federal Transit Administration (FTA) Triennial Review
  • FTA Compliance
    • National Transit Database Annual Reporting
    • Validation of Automatic Passenger Counters
    • Disadvantaged Business Enterprises Planning
    • Facility Surveillance 
  • Implementation Plan for Assumption of Trolley Services
Approve the extension of agreement with HDR Engineers for Transit Consulting Services and authorize the President/General Manager to execute the extension as approved to final form by the Township Attorney. 
Attachment A - First Amendment Transit Consulting Services
Attachment B - Executed Contract for Transit Consulting Service (C-2017-0596)


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