Board of Directors Regular Meeting Agenda


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Meeting Date: 09/20/2018  

SUBJECT MATTER:
Receive, consider and act upon a multi-functional printer lease/maintenance addendum with Dahill Office Technology Corporation dba Dahill (C-2018-0590A2) and related maintenance addendum with Xerox Finanacial Services (C-2018-0255A2);
FISCAL IMPACT:

$415 per month for a 36-month lease = $14,940 total

BACKGROUND:
 In August 2017, the Township executed a 36-month master lease agreement with Xerox Financial Services, LLC (Xerox) and associated full service agreement with Dahill Office Technology Corporation (Dahill) for a single Xerox multi-functional printer for the Recreation Center at Rob Fleming Park.  In May 2018, the Township executed a 36-month master lease agreement addendum with Xerox and associated service agreement addendum with Dahill for seven Xerox multi-functional printers installed at the Town Hall, Parks and Recreation, and Visit The Woodlands offices.  In July 2018, the Township executed a co-term 34-month master lease agreement addendum with Xerox and associated service agreement addendum with Dahill for two Xerox multi-functional printers located at Central Fire Station and the Emergency Training Center. 
 
Xerox Financial Services, LLC/Dahill Office Technology Corporation have submitted a proposal for a third addendum to the existing master lease agreement and associated full service agreement to provide one additional Xerox multi-functional printer for the Town Hall facility.  The cost is $415 per month for a 36-month term, which equates to $4,980 annually or $14,940 over the lease term.  The pricing was competitively procured through the government purchasing cooperative Choice Partners. 
RECOMMENDATION:

Authorize the President/General Manager to execute the lease/full service agreement addendum with Xerox Financial Services, LLC, and agreement addendum with Dahill Office Technology Corporation for a single multi-functional printer at a cost of $415 per month for a 36-month lease term (total = $14,940).

Attachments
Dahill Pricing Proposal


    

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