Board of Directors Meeting Agenda


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Meeting Date: 07/25/2018  

SUBJECT MATTER:
Receive, consider and act upon a multi-functional printer lease/maintenance addendum with Dahill Office Technology Corporation dba Dahill (C-2018-0255A);
 
FISCAL IMPACT:
$27,132 for a co-term of 34 months from the Non-Departmental Operations Budget.
BACKGROUND:
The Township’s thirty-six-month lease agreement with CIT/American Business Machines, Inc. (ABM) for two Savin multi-functional printers expires on July 29, 2018.  
 
In August 2017, the Township executed a thirty-six month master lease agreement with Xerox Financial Services, LLC and associated full service agreement Dahill Office Technology Corporation for a single Xerox multi-functional printer for the Recreation Center at Rob Fleming Park. In May 2018, the Township executed a thirty-six month master lease agreement addendum associated service  with Dahill Office Technology Corporation dba Dahill, utilizing Xerox Financial Services, LLC.for seven Xerox multi-functional printers; installed at Town Hall and the Parks' campus.
 
Dahill Office Technology Corporation dba Dahill, has submitted a proposal for a second addendum to the existing master lease agreement with associated full service maintenance to replace the two leased Savin multi-functional printers  for the Fire Department with two Xerox multi-functional printers at a cost of $27,132 for a co-term of 34 months.  The co-term provision will allow for the lease/service agreement for these two new printers to terminate at the same time as the seven printers installed in May 2018. The pricing was competitively procured through the government purchasing cooperative Choice Partners. The two new units will be placed at the Central Fire Station and Emergency Training Center.
RECOMMENDATION:
Authorize the President/General Manager to execute the lease/full service agreement addendum with /Dahill Office Technology Corporation dba Dahill using Xerox Financial Services, LLC. for two multi-functional printers at a cost of $27,132 for the full co-term of 34 months.

 
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