Board of Directors Meeting Agenda


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Meeting Date: 07/25/2018  

SUBJECT MATTER:
Receive, consider and act upon a Memorandum of Understanding between The Texas A&M Engineering Extension Service, The Sponsoring Agency of Texas Task Force 1 and The Woodlands Fire Department (C-2018-0493);
FISCAL IMPACT:
None.
BACKGROUND:
Presented for the board’s consideration and approval is a Memorandum of Understanding (MOU) between The Texas A&M Engineering Extension Service (TEEX), the sponsoring agency of Texas Task Force 1 (TX-TF1), and The Woodlands Township.  The purpose of this MOU is to delineate responsibilities and procedures between TEEX and the TX-TF1 individual member’s employer.  This MOU will become effective on the date of the last signature and terminates on October 31, 2023.  This MOU is a renewal of an existing MOU.
 
For some time The Woodlands Township/The Woodlands Fire Department (TWT/WFD) has supported a limited number of employees wishing to serve the State of Texas as members of Texas Task Force 1 (TX-TF1), the state’s elite Urban Search and Rescue (USAR) team.  TX-TF1 is currently composed of three separate response teams, the Red team, the White team, and the Blue team.  These three teams rotate through a primary deployment schedule and individual members do have the option of accepting or refusing deployment requests. 
 
Battalion Chief Mitch Hubbard has served as a Technical Rescue Specialist on TX-TF1 since 1997.  Over the years he has deployed to many nationally/state declared disasters including New York City, New York following the terrorist attacks in September 2001, New Orleans, Louisiana following the devastating levy breaches and subsequent massive flooding related to Hurricane Katrina in August 2005, West, Texas following the West Fertilizer Company ammonium nitrate explosion in April 2013, and many others.  
 
With all these deployments, TWT/WFD has been fully reimbursed for Chief Hubbard’s salary and benefit costs and also for the salaries and benefit costs of any overtime required to backfill his position during his absence.  TX-TF1 members are required to attend a specified amount of annual training and exercises.  TEEX pays the registration/tuition and associated travel costs of all Task force sponsored/sanctioned training and exercises.  TWT/WFD provides Chief Hubbard with the necessary time off to attend task force sponsored/sanctioned training and exercises.  Salary, benefits, and overtime expenses are not reimbursed by TEEX for training and exercises. 

Over the years TWT/WFD has significantly benefited from the technical training that Chief Hubbard has received as a member of TX-TF1 and the leadership experiences he has gained from his various deployments.  Chief Hubbard continuously passes on his extensive search and rescue knowledge and skills obtained as a member of TX-TF1 to others within WFD through various internal training classes he instructs.  WFD has experienced no negative financial or operational consequences as a result of Chief Hubbard’s membership on TX-TF1. 
 
Based on the current TX-TF1 deployment rotation, the individual member’s and WFD’s right to accept or refuse deployments, WFD’s right to terminate the members Letter of Endorsement, and the benefits WFD receives from the technical training team members receive, WFD has determined that we can support up to six employees on TX-TF1.  WFD currently has one employee, Chief Hubbard, that actively serves on TX-TF1 and several other employees in the application/approval process.
RECOMMENDATION:
Approve the Memorandum of Understanding between the Texas Engineering Extension Service and The Woodlands Township as presented and authorize the Fire Chief to sign the Memorandum of Understanding.
Attachments
Texas A&M MOU Texas Task Force 1


    

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