Board of Directors Meeting Agenda


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Meeting Date: 04/25/2018  

SUBJECT MATTER:
Receive, consider and act upon a multi-functional printer lease addendum with Dahill (C-2018-0255A);
FISCAL IMPACT:
$26,232 per year for three years
BACKGROUND:
The Township's thirty-six month lease agreement with American Business Machines, Inc. (ABM) for seven Savin multi-functional printers expires on April 30, 2018.  The annual cost for the seven printers covered by this lease agreement is $22,224. 

In August 2017, the Township executed a thirty-six month master lease agreement with Dahill for a single Xerox multi-functional printer for the Recreation Center at Rob Fleming Park.  The pricing was competitively procured through the government purchasing cooperative Choice Partners.

Dahill has submitted an addendum to its existing lease agreement with the Township to replace the seven Savin multi-functional printers leased through the expiring ABM agreement with seven Xerox multi-functional printers at a cost of $26,232/year for three years.  The $4,008 increase in annual cost from the expiring lease agreement with ABM is due primarily to replacing the existing machines with newer ones that have a significantly higher processing speed to prevent the workload bottlenecks currently being experienced.
RECOMMENDATION:
Authorize the President/General Manager to execute the lease addendum with Dahill for seven multi-functional printers at a cost of $26,232 per year for a three-year period.
Attachments
Dahill RFQ 3-23-18


    

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