Board of Directors Meeting Agenda


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Meeting Date: 12/06/2017  

SUBJECT MATTER:
Receive, consider and act upon Resolution No. 024-17 Establishing Authorization Limits for Commitments and Agreements, Checks and Disbursements, and Other Documents and Materials by the Board of Directors, Board Officers, President/General Manager and Other Designated Staff Positions of The Woodlands Township; 
FISCAL IMPACT:
Not applicable
BACKGROUND:
In 2016, the Board of Directors approved Resolution No. 013-16 regarding Commitment and Signature Authorization Limits for The Woodlands Township.  The revisions made to that resolution pertained to the removal of language that restricted the President/General Manager from authorizing commitments or agreements that had a term of more than one year, regardless of the amount.  Prior to this restrictive language being removed from the resolution, staff was obligated to seek Board approval for agreements well within the President/General Manager’s spending authority merely because the term of the agreement exceeded one year.  For example, a three-year software licensing agreement with a cost of $500 per year would require Board approval prior to these revisions being made. 
 
While the changes to the commitment and agreement authorizations approved by the Board in Resolution No. 013-16 addressed the multi-year commitment issue, staff is recommending additional amendments to clarify the following intents of the Board:
  • The President/General Manager’s commitment authorization is $50,000 annually for operating expenditures;
  • Expenditures for multi-year commitments that are incurred beyond the current annual budget year must be appropriated within the Township’s five-year plan;
  • Remove language in Attachment I, Section A.5. of the previous resolution that was inadvertently included when the resolution was drafted but which does not apply to the President/General Manager’s commitment authorizations.
All other existing commitment and signature authorizations remain unchanged.  

A red-line version of Resolution No. 024-17 (the new resolution amending Resolution No. 013-16 previously approved by the Board in 2016) is attached for review along with a clean version of the resolution. 
 
 
RECOMMENDATION:
Approve Resolution No. 024-17 Establishing Authorization Limits for Commitments and Agreements, Checks and Disbursements, and Other Documents and Materials by the Board of Directors, Board Officers, President/General Manager and Other Designated Staff Positions of The Woodlands Township.
 
Attachments
Authorization Limits - FINAL
Authorization Limits- Redlined


    

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