Board of Directors Meeting Agenda


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Meeting Date: 12/06/2017  

SUBJECT MATTER:
Receive, consider and act upon Board Appointments to a Township Board Special Task Force to evaluate Governance/Incorporation Planning of RFQ submittals; 
FISCAL IMPACT:
Not applicable
BACKGROUND:
At the November 29 Board meeting, when determining the 2018 Board Meeting Schedule, the Board discussed the meeting schedule and timing for selection of a consulting team for the future governance/incorporation planning. During the discussion, the Board indicated a need to create a Board subcommittee or task force to review and discuss the project proposals once received. The task force would make a recommendation to the full Board at a special meeting at 4 p.m. on Thursday, January 4, 2018. At the special meeting on January 4, the full Board would determine which firms/teams should be brought in for interviews/presentations, if deemed appropriate. These “short-listed” consultants would be invited to present at the 4 p.m. planning session on Thursday, January 18, 2018. If desired, the Board could choose to make the selection of a consultant at the January 18 regular meeting, or could choose to make selection at a meeting on Wednesday, January 24, 2018.
 
Based on this direction provided by the Board, it is envisioned that all proposals will be forwarded to the Board of Directors after the 5 p.m. deadline to submit proposals on Friday, December 8. Staff will provide the proposals electronically to all Directors and will follow up with delivery of hard copies of the proposals to the task force members on Monday, December 11. Task Force members will review the proposals independently and will meet on a schedule to be determined by the task force members to review and discuss the proposals submitted in order to make a recommendation to the Board as to the names and number of consultants to be brought in for interviews. This recommendation will be made to the Board at the January 4 meeting, at which time the full Board will make the final determination on interviews. Staff will serve in a support role to ensure that Directors have the information and resources needed to select firms for interviews and to make the final selection of a firm.

At the Board meeting on November 29, Directors McMullan, Snyder and Rieser expressed an interest in serving on the task force for review and recommendation of consultants for interviews. 
RECOMMENDATION:
Appoint three Directors to serve on an Incorporation Planning Study Proposal Task Force to review proposals and make recommendations to the Board on potential interviews.

    

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