Board of Directors Meeting Agenda


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Meeting Date: 12/06/2017  

SUBJECT MATTER:
Receive, consider and act upon a renewal and modification to the Fire Services Dispatch Agreement with Montgomery County Fire Chiefs Association (C-2012-3657A); 
FISCAL IMPACT:
Term of the Agreement Revenue:
January 1, 2018 to December 31, 2018                     $479,111.00/year
January 1, 2019 to December 31, 2019                     $515,045.00/year
January 1, 2020 to December 31, 2020                     $553,673.00/year
BACKGROUND:
The Woodlands Fire Department currently provides emergency and non-emergency dispatch services to 11 Emergency Services Districts in Montgomery County.  The current three-year agreement was increased 5% per year, generates $445,685 in revenue, and will expire December 31, 2017.  The proposed renewal will increase funding by 7.5% per year, with an initial revenue of $479,111.00, in FY 2018.   The increased funding offsets the total budget for Fire Dispatch by 30.2%.  The offset is projected to increase during the term of the agreement.
 
The fire department will be adding 1.5 full-time fire dispatchers in 2018.  The cost of adding these dispatchers will be reduced by the increased revenue during the agreement.  In the event the Township provided Fire Dispatch services solely to The Woodlands, operating expenses to maintain the minimum staffing needed of two dispatchers (three daytime) per shift, would require 12 personnel as well as equipment expenses, at an estimated $1.2 million. Considering the cost benefit to the Township and the cohesiveness of communications throughout the county, the department recommends renewing the 2018-2020 contract with the Montgomery County Fire Chiefs Association.  The proposed renewal, including a 7.5% increase per year, has been approved by the Montgomery County Fire Chiefs Association.
RECOMMENDATION:
Approve the proposed renewal Fire Services Dispatch Agreement with the Montgomery County Fire Chiefs Association for three years (2018-2020), including incremental increases of 7.5% each year.
Attachments
Second Renewal and Modification to the Fire Dispatch Services Agreement


    

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