Board of Directors Regular Meeting Agenda


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Meeting Date: 02/20/2020  

SUBJECT MATTER:
PUBLIC HEARING: Convene and conduct a Public Hearing regarding proposed amendments to Township Order No. 020-09 regarding Recreation Facility Fees as identified in the 2020-2021 Parks and Recreation Department Aquatics Division Business and Operational Plan;
FISCAL IMPACT:
The majority of fees for the use of the Township's parks, recreation and open space areas are collected by the Recreation and Aquatics Divisions.  In 2018, the last full year, a total of $526,704 was collected for facility and field rentals, $50,736 was received for fitness memberships and $1,196,392 was generated through the sale of pool passes and pool rentals. Other revenue is generated by the Recreation, Town Center, Aquatics Divisions through program fees, sponsorships, rentals and concessions.  The fees for these programs and services are established administratively per Township Orders 019-09 and 020-09.
BACKGROUND:
On January 22, 2020, the Board of Directors received a presentation on proposed changes to Township Order 020-09 User fees for the use of parks, recreation and open space areas of The Woodlands Township. Changes to Township Orders require a public hearing.  Therefore, the Board of Directors authorized a Public Hearing to be scheduled to receive public comment and to consider action on the proposed amendments.
 
Recreation Center Facility Fees
 
Over the course of the past three years, the Recreation Centers (Bear Branch and Rob Fleming) have continued to grow and expand in facility use, programs, events and in the number of users.  This year, the Recreation Center at Bear Branch Park will add a covered awning to the basketball courts. There has not been an established fee for the use and rental of the courts.  At the Recreation Center at Rob Fleming Park, high levels of rental use and demand by residents and non-residents have been experienced.  Additionally, the current fee structure for resident versus non-resident pricing varies (1x, 2x, 3x of resident pricing), thus causing confusion for staff and non-residents.
 
Upon continued assessment and market research, the following changes are recommended to ensure consistency between both recreation centers, while allowing a varied price structure as warranted for unique amenities present at only one location. 

In 2018, there were 440 resident permits issued ($72,834) for room/indoor facility reservations as compared to 379 in 2019 ($69,645).  In 2018, there were 85 non-resident permits ($11,927) and in 2019 there were 83 non-resident permits ($9,065).  The decrease in 2019 is partially due to creating additional operational guidelines, so that general recreation programming could be offered as opposed to just room and facility rentals.
 
Recommendations include but are not limited to:
  • All recreation facility fees for non-residents to double in price. 
  • Standardize room rental fees based on size of room and features of the room.
  • Create fee(s) for the covered basketball court due to its unique nature in the system.          
Current Recreation Fee Structure:
 
The Recreation Center at Rob Fleming Park
Current Fee Structure
Resident per hour Non-Resident per hour  
 
The Recreation Center at Rob Fleming Indoor Full Facility  $150 Resident $200 Non-Resident  
Brady Hall  $60 Resident $120 Non-Resident  
Large Activity Room A (Hickory) $20 Resident $30 Non-Resident  
Large Activity Room B (Cypress) $20 Resident $30 Non-Resident  
Small Activity Room (Yaupon) $10 Resident $20 Non-Resident  
Outdoor Patio  $20 Resident $40 Non-Resident  
Outdoor Classroom  $20 Resident $40 Non-Resident  
Outdoor Amphitheatre $40 Resident $80 Non-Resident  
Rob Fleming Field  $15 Resident $30 Non-Resident  
Rob Fleming Tipi  $10 Resident $20 Non-Resident  
Rob Fleming Treehouse $10 Resident $20 Non-Resident  
Overnight Treehouse/ Tipi (6 pm-8 am) SEA Required  $25 flat Fee $50 flat fee  
The Recreation Center at Bear Branch Park
Current Fee Structure
Resident per hour Non-Resident per hour  
 
The Recreation Center at Bear Branch Full Facility  $150 Resident $200 Non-Resident  
Gymnasium (when facility open) $35 Resident $70 Non-Resident  
Gymnasium (when facility closed) $100 Resident $150 Non-Resident  
Large Activity Room (Live Oak)  $20 Resident $30 Non-Resident  
Small Activity Room (Magnolia)  $10 Resident $20 Non-Resident  
Small Activity Room (Mulberry)  $10 Resident $20 Non-Resident  
Small Activity Room (Sycamore)  $10 Resident $20 Non-Resident  
 
   Recommend Recreation Center Fee Structure - noted in red:
 
The Recreation Center at Rob Fleming Park
Recommended Fee Structure
Resident per hour Non-Resident per hour  
 
The Recreation Center at Rob Fleming Indoor Full Facility  $200 Resident $400 Non-Resident  
Brady Hall  $75 Resident $150 non-Resident  
Large Activity Room A (Hickory) $30 Resident $60 Non-Resident  
Large Activity Room B (Cypress) $30 Resident $60 Non-Resident  
Small Activity Room (Yaupon) $10 Resident $20 Non-Resident  
Outdoor Patio  $20 Resident $40 Non-Resident  
Outdoor Classroom  $20 Resident $40 Non-Resident  
Outdoor Amphitheatre $40 Resident $80 Non-Resident  
Rob Fleming Field  $15 Resident $30 Non-Resident  
Rob Fleming Tipi (per Tipi) $10 Resident $20 Non-Resident  
Rob Fleming Treehouse (per treehouse) $10 Resident $20 Non-Resident  
Overnight Treehouse/ Tipi (6 pm-8 am) SEP Required  $25 flat Fee $50 flat fee  
Tent Camping on Campus (6 pm-8 am) SEP Required  $10 Resident/ tent $20 Resident/ tent  
The Recreation Center at Bear Branch
Recommended Fee Structure
Resident Per Hour Non-Resident per hour  
 
The Recreation Center at Bear Branch Full Facility  $150 Resident $300 Non-Resident  
Gymnasium (when facility is open) $50 Resident $100 Non-Resident  
Gymnasium (when facility is closed)  $100 Resident $200 Non-Resident  
Large Activity Room (Live Oak)  $30 Resident $60 Non-Resident  
Activity Room A (Magnolia)  $20 Resident $40 Non-Resident  
Small Activity Room B (Mulberry)  $10 Resident $20 Non-Resident  
Small Activity Room C (Sycamore)  $10 Resident $20 Non-Resident  
Full Court Covered Basketball  $35 Resident $70 Non-Resident  
Side A Covered Basketball $20 Resident $40 Non-Resident  
Side B Covered Basketball $20 Resident $40 Non-Resident  
 
           Proposed Recreation Fee Structure: *Deviations from current fee schedule in red
 
Additionally, several fees for qualified organizations and fitness pass changes are being recommended. Qualified organizations must meet guidelines set forth in Township Order 019-09 (i.e. non-profit, 60% residents), which provides a slight discount for amenity use based on local organizations' entire seasons.
  • Approved Organization
    • Gymnasium (when facility is open): $40/ hr.
    • Outdoor Full Covered Basketball: $25/ hr.
  • Fitness Room Memberships
  • Change the Senior age to 65 from 55 to be in line with the age for pool passes
  • Offer non-resident pricing for all packages and establish rates for non-residents to be two times the resident rate.
Fitness Pass   Current Fee 2018 Use 2019 Use Proposed Fee % Increase
Resident 1 year $120.00 51 37 $120.00 0.00%
Resident 6 Months $60.00 433 407 $90.00 50.00%
Resident Monthly $20.00 234 341 $20.00 0.00%
Resident Senior-1 year $80.00 156 186 $80.00 0.00%
Non-Resident 1 year $220.00 0 2 $240.00 9.09%
Non-Resident 6 Months $120.00 1 3 $180.00 50.00%
Non-Resident Monthly NA   NA $40.00  
Non-Resident Senior-1 year NA   NA $160.00  
 
At the January 22, 2020 meeting, a question was raised about the number of resident fitness pass holders between the ages of 55-65.  In 2018, there were 60 fitness pass holders between the ages of 55-64 and in 2019 there were 81.
 
The proposed amendments to Township Order 020-09 has been prepared (Attachment A).  

On February 3, 2020, the Parks and Recreation Advisory Council, whose charter is to input on and serve as a public sounding board for programs, activities, policies and new initiatives of the Parks and Recreation Department of The Woodlands Township, met to review the proposed fees.  No significant comments were received from the Council on the issues related to the increase in fees or the alignment of the senior fitness pass to be consistent with the senior pool pass.  One comment that was made was to provide an advanced notice period before the changes are effective for the fitness pass, i.e. implement the fee fitness pass fee change as of May 1.
RECOMMENDATION:
Convene and conduct a Public Hearing on the proposed amendments to Township Order 020-09. 
Attachments
Attachment A - Proposed Amendments to Order 020-09


    

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