Board of Directors Regular Meeting Agenda


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Meeting Date: 02/20/2020  

SUBJECT MATTER:
Receive, consider and act upon the Second Amendment to Lease Agreement with The Woodlands Land Development Company, L.P. for a trail segment in the Village of Creekside Park (C-2008-4083A);
FISCAL IMPACT:
There is no fiscal impact associated with the Lease Agreement. $55,000 is allocated in the 2020 Budget for maintenance of the trails located in the George Mitchell Nature Preserve. This funding provides for routine trail maintenance, trail repairs, i.e. washouts and materials required to maintain the natural trail system. Township staff performs inspections and provides for enhanced maintenance.  Routine maintenance functions are also supported by various volunteer groups such as the Bayou Land Conservancy and the Greater Houston Off Road Bike Association.
BACKGROUND:
The George Mitchell Nature Preserve is an 1,800-acre natural area that was dedicated on the 33rd anniversary of the opening of The Woodlands, October 19, 2007, along with the dedication of the Village of Creekside Park.  The creation of natural trails in the George Mitchell Nature Preserve was a partnership between The Woodlands Land Development Co., Montgomery County Precinct 3, The Woodlands Association and Texas Parks and Wildlife Department Recreational Trails Grant Program.
 
The Woodlands Land Development Company (TWLDC) owns the property within the George Mitchell Nature Preserve between Gosling Road and Kuykendahl Road and both The Woodlands Township and Montgomery County had lease agreements for recreation facilities (trails).  The Montgomery County lease agreement was assigned to the Township in September 2016.
 
In 2008, The Woodlands Association entered into a Lease Agreement with TWLDC that provides rights to the natural surfaced trails for Segments "A" through "P" (Attachment A). Bayou Land Conservancy, through a Texas Parks and Wildlife Trails grant and with assistance in funding for the local match from the Township, expanded the trail system from Dr. Ann Snyder Way to Budde Road.   

The First Amendment To Lease Agreement was approved by the Board of Directors on December 5, 2018, which expanded the original Lease to include a 100-foot wide pathway easement for trail segments "Q" through "T" and the trailhead parking lot on Dr. Ann Snyder Way (Attachment B).  The Second Amendment To Lease Agreement presented for consideration provides a 100-foot wide pathway easement for trail segment “U” which is from Dr. Ann Snyder Way to Burroughs Park (Attachment C).
 
The 100-foot easement width provides an opportunity for the Township and Bayou Land Conservancy trails to coexist in conjunction with the potential Harris County Precinct 4 paved asphalt trail and natural surfaced equestrian trails within the same easement corridor. All other terms of the Second Amendment are unchanged from the original Lease Agreement including the Conveyance of the Premises (trails) to the Township on or before the last day of the Term, ending on August 31, 2023.  A metes and bounds survey will be performed prior to transfer to the Township by Special Warranty Deed.
RECOMMENDATION:
Approve the Second Amendment to the Lease Agreement with The Woodlands Land Development Company and authorize the President /General Manager to execute the agreement as approved to final form by the Township Attorney.
Attachments
Attachment A - GMNP Lease Agreement
Attachment B - First Amendment to Lease Agreement
Attachment C - Second Amendment to Lease Agreement


    

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