Board of Directors Regular Meeting Agenda


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Meeting Date: 01/22/2020  

SUBJECT MATTER:
Receive, consider and act upon the Fourth Amendment to Donation Agreement with Waterway Arts Council, Inc. for the Art Bench Project Phase IV (C-2014-4940A4);
FISCAL IMPACT:
Per the terms of the original Donation Agreement, carried forward with the First, Second and Third Amendments and this proposed Fourth Amendment, the Township is responsible for assisting with the installation of the new benches.   The projected direct costs associated with installing four additional benches should be minimal.

Little ongoing maintenance of the existing twenty benches has been required, although repairs from vandalism has incurred costs of approximately $1,500.
BACKGROUND:
In April 2014, the Board of Directors approved a Donation Agreement with The Woodlands Waterway Art Council for the acceptance of eight art benches.  The eight benches were unveiled in October of that year and were received very well by the community, businesses and visitors.

In furtherance of its mission to bring a greater awareness and appreciation of the arts to the community, The Woodlands Waterway Arts Council (WWAC), through its community outreach program BAM!, developed the Art Bench Program.  They are a series of artist-created benches, which are and will be featured at prime locations along The Woodlands Waterway and throughout Town Center. 

In February 2015, the Board of Directors approved an Amendment to the Donation Agreement that provided Phase II of the art bench project adding six new art benches to the program.  In February 2018, the Board of Directors approved the Second Amendment to the Donation Agreement that provided Phase III of the art bench project adding eight more art benches to the program.  A total of twenty art benches have been created and installed along the Waterway and in Hughes Landing. 

In May 2019, the Board of Directors approved the Third Amendment for Phase IV which included three art benches - two located along the Waterway and one in Hughes Landing (Attachment A).  After the call for Artists for Phase IV, WWAC decided to postpone the project until additional bench sponsors were secured.  WWAC recently advised a fourth bench sponsor had been secured and are ready to move forward with Phase IV.

A Fourth Amendment to the Donation Agreement has been prepared that incorporates a fourth bench location into the agreement (Attachment B). The Fourth Amendment changes the Third Amendment only by the number of art benches to be included in Phase IV. A location map of Phase IV has been prepared (Attachment C).

 
RECOMMENDATION:
It is recommended to approve the Fourth Amendment to the Donation Agreement with The Woodlands Waterway Arts Council and authorize the President/General Manager to execute the agreement as approved to final form by the Township Attorney.
Attachments
Attachment A - Waterway Arts Council Art Bench Agreement with Amendments
Attachment B - Draft Fourth Amendment to Donation Agreement Art Bench Project
Attachment C - Art Bench Location Map Exhibit


    

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