Board of Directors Regular Meeting Agenda


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Meeting Date: 01/15/2020  

SUBJECT MATTER:
Receive, consider and act upon the release of a Request for Proposals for Transit Planning and Consulting Services (C-2019-0624);
FISCAL IMPACT:
The FY2020 adopted budget for contracted Transit Planning & Consulting services allocates $175,000.
 
Services will be rendered on an as-needed (task-order) basis as determined by the Township, but shall not exceed the adopted budget without Board of Directors approval.

Township staff has prepared an Independent Cost Estimate as required by FTA (Attachment A). The resulting Procurement Cost is estimated to be valued at $293,500.
BACKGROUND:
The Woodlands Township’s existing Transit Planning and Consulting Services Contract with HDR Engineering, Inc. expires April 30, 2020 (Attachment B). It is necessary to comply with Federal Transit Administration regulations to solicit proposals as outlined in FTA Circular 4220.1F.  
 
A Request for Proposals (RFP) has been prepared (Attachment C). Upon approval to release the RFP, the following schedule is projected:
  • Public release of RFP - January 20, 2020
  • Questions or Request for Deviations to RFP - January 29, 2020
  • Response to Questions / Requests - February 3, 2020
  • RFP deadline for submissions - February 21, 2020
  • Board of Directors consideration - March 25, 2020
  • New Contract effective date - May, 1, 2020
The Transit Planning and Consulting Services contract would be a FTA - funded procurement in which the successful firm/individual will be required to comply with FTA regulations in addition to the Township’s contract terms and conditions.
 
RECOMMENDATION:
Approve the release of the Request for Proposals for Transit Planning & Consulting Services (C-2019-0624) as presented herein.
Attachments
Attachment A - Transit Planning and Consulting Services HDR Engineering
Attachment B - Independent Cost Analysis Transit Planning Services
Attachment C - RFP Transit Planning & Consulting Services


    

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