Board of Directors Regular Meeting Agenda


Return to the Agenda
 
Meeting Date: 01/15/2020  

SUBJECT MATTER:
Receive, consider and act upon the approval of the 2020 Operating Hours for the Boat Houses, Texas TreeVentures and Recreation Centers;
FISCAL IMPACT:
There is limited fiscal impact anticipated from the proposed operating hours for 2020 as facility schedules have been modified to capture potential usage during holiday/vacation schedules.
BACKGROUND:
Per The Woodlands Township Order Number 019-09, it shall be the responsibility of the President/General Manager to submit to the Board of Directors, from time to time as appropriate, revisions to the hours of operations for facilities and park user fees. The proposed operating hours for the Boat Houses, Recreation Centers and Texas TreeVentures are presented for consideration.
 
Riva Row & Lakes Edge Boat Houses
 
Schedules
No changes from the previously approved schedule are recommended for the Summer 2020 schedule (May 11 to August 11). Lakes Edge Boat House will continue to be closed on Tuesdays and Riva Row Boat House would be closed on Wednesdays, which provides at least one boat house to be open to the public seven (7) days of the week during the high rental summer season. During the remainder of the year each boat house will operate 5 days a week. One modification to the holiday schedule is recommended -  to be open on New Year’s Eve and New Year's Day with a modified schedule of an 11:00 a.m. opening.
 
2020-Proposed Days Open Hours of Operation
August 12 – May 10 5 - Closed Tuesday and Wednesday 9 am - Sunset
May 11 – August 11
 
6 - Riva Row-Closed Wednesday
6 - Lakes Edge-Closed Tuesday
9 am - 8pm
2019-Actual Days Open Hours of Operation
August 11-May 11 5 - Closed Tuesday and Wednesday 9 am - Sunset
May 12 – August 10
 
6 - Riva Row Closed Wednesday
6 - Lakes Edge Closed Tuesday
9 am - 8pm




The following recommended 2020 holiday hours for Riva Row & Lakes Edge Boat Houses are presented: for consideration
 
Holiday/Day 2020 Recommendation 2019 Actual Previous Year’s Rentals
New Year’s Day (2021) Open (Friday, 1/1)- 11 am Closed n/a
Martin Luther King Day Open (Monday, 1/20) Open 28
C.I.S.D. Spring Break Open, including Tuesday 3/10 & Wednesday 3/11 Open, including Tuesday 3/12 & Wednesday 3/13 71 (rainy)
Good Friday Open (Friday, 4/10) Open 45 (rainy)
Easter Open at 11 a.m. (Sunday, 4/12) Open at 11 a.m. 172
Memorial Day Open (Monday, 5/25) Open 354
Fourth of July Open (Saturday, 7/4) Open (Thursday) 234
Labor Day Open (Monday, 9/7) Open 245
Thanksgiving Week Open, including Tuesday 11/24 & Wednesday 11/25 Open, including Tuesday 11/26 & Wednesday 11/27 115 RRBH
12 LEBH
Thanksgiving Day Closed (Thursday, 11/26) Closed n/a
Day After Thanksgiving Open (Friday, 11/27) Open 66 RRBH
5 LEBH
Christmas Week Open, including Tuesday 12/22 & Wednesday 12/23 Open Mon/Tues & Fri
See below
225 RRBH
21 LEBH
Christmas Eve Open- closed 3:00 pm Closed (Tuesday) n/a
Christmas Closed Closed n/a
New Year’s Eve Open (Thursday, 12/31) Closed (Tuesday) n/a
 
 
Fees
No changes are recommended to the fee schedule in 2020 for the current fleet at the Boat Houses.  The fees and charges for the new amenities (water bikes, pedal kayaks, elliptical kayak) were approved as part of the 2020 Budget Initiative for Additional Water Craft that was presented in August 2019.  The new equipment for 2020 is anticipated to be available for rentals by Spring Break.
 
The Recreation Center at Bear Branch Park & The Recreation Center at Rob Fleming Park        
             
Schedule
A proposed change to the operating hours at The Recreation Center at Rob Fleming Park is to modify the opening time on Saturdays from 6 a.m. to 8 a.m.  Over the course of the past 10 months, the amount of transactions during the 6:00 a.m to 8:00 a.m. time period on Saturdays has been 1.4 per hour; phone calls = 1.4 calls per hour; and fitness center use = 1.4 users per hour. These numbers are more than 60% less compared to the activity during the rest of the day. Changing the opening to 8 a.m. on Saturdays provides cost savings and operational efficiency.  Monday through Friday will remain opening at 6 a.m. at The Recreation Center at Rob Fleming Park.



 
Below is the proposed daily schedule at both Recreation Centers:
              Day 2019 Actual 2020 Proposed
Monday – Thursday Bear Branch: 8 a.m. to 9 p.m.
Rob Fleming: 6 a.m. to 9 p.m.
Bear Branch: 8 a.m. to 9 p.m.
Rob Fleming: 6 a.m. to 9 p.m.
Friday Bear Branch: 8 a.m. to 6 p.m.
Rob Fleming: 6 a.m. to 8 p.m.
Bear Branch: 8 a.m. to 6 p.m.
Rob Fleming: 6 a.m. to 6 p.m.
Saturdays Bear Branch:  8 a.m. to 6 p.m.
Rob Fleming:  6 a.m. to 6 p.m.
Bear Branch: 8 a.m. to 6 p.m.
Rob Fleming: 8 a.m. to 6 p.m.
Sundays Closed Closed
 
 
Holiday Hours
The following are recommended holiday hours in 2020 for The Woodlands Township Recreation Center(s).  There are no changes recommended from the previous year.
 
Holiday/Day 2019 Actual 2020 Proposed
New Year’s Day (2021) Closed (1/1) Closed (1/1)
MLK Day Open (1/21) Open (1/20)
Good Friday Closed (3/19) Closed (4/10)
Memorial Day Closed (5/27) Closed (5/25)
Fourth of July Closed (7/4) Closed (7/4)
Labor Day Closed (9/2) Closed (9/7)
Thanksgiving Eve Close at 3 p.m. (11/27) Close at 3 p.m. (11/25)
Thanksgiving Day Closed (11/28) Closed (11/26)
Day After Thanksgiving Closed (11/29) Closed (11/27)
Christmas Eve Close (12/24) Closed (12/24)
Christmas Day Close (12/25) Closed (12/25)
New Year ‘s Eve Close at 3 p.m. (12/31) Close at 3 p.m. (12/31)
 
 
Recreation Center(s) Fee Schedule
No changes are recommended at this time.  As part of the overall Aquatics Division Business and Operational Plan a series of modifications to the fee structures will be presented. If these modifications are accepted, there would be merit to reviewing all fees (parks, recreation centers) at that time, versus holding multiple public hearings which is a requirement to modify fees that are outlined in Township Order 020-09.
 
Texas TreeVentures
 
Schedule
Texas TreeVentures opened in April 2019 and has been using the following schedule for general admission.  Time slots are dictated by demand for efficient scheduling and use.
  • January – May: Friday, Saturday, Sunday
  • June – August:  Thursday, Friday, Saturday, Sunday
  • September – December: Friday, Saturday, Sunday
  • CISD/ TISD Holidays, Early Release and Teacher Work Days
As demand and capacity increase, other days will be added to the schedule. It should be noted that if a group does desire a time when the facility is not open, the facility can be opened for that group, thus revenue is not lost. In-service training, detailed inspections and cleanings are completed on days the facility is closed.



Holiday Schedule
The below holidays are recommended for bookings at Texas TreeVentures with the understanding that dates/ times are fundamentally determined by demand.
 
Holiday/Day 2020 Recommendation 2019 Actual Previous Year’s Use
New Year’s Day (2021) Open (Friday, 1/1) Closed NA
Martin Luther King Day Open (Monday, 1/20) NA NA
President’s Day Open (Monday, 2/17) NA NA
C.I.S.D. & T.I.S.D Spring Break Open NA NA
Good Friday Open (Friday, 4/10) Open 48 Participants
Easter Open (Sunday, 4/12) Closed NA
Memorial Day Open (Monday, 5/25) Open 81 Participants
Fourth of July Open (Saturday, 7/4) Open 46 Participants
Labor Day Open (Monday, 9/7) Open 75 Participants
Columbus Day Open (Monday, 10/12) Open 23 Participants
Thanksgiving Week Open (Saturday, 11/21 – Sunday 11/29) Open 285 Participants
Thanksgiving Day Closed (Thursday, 11/26) Closed Closed
C.I.S.D. & T.I.S.D
Holiday Break
Open Open 746 Participants
Christmas Eve Closed (Thursday, 12/24) Closed (Tuesday) NA
Christmas Closed (Friday, 12/25) Closed (Wednesday) NA
 
 
Fees
No changes are recommended to the fee schedule in 2020 for Texas TreeVentures
 
RECOMMENDATION:
It is recommended to adopt the 2020 operating hours schedule for The Woodlands Township Boat Houses, Recreation Centers and Texas TreeVentures as presented.
 

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2020 Destiny Software Inc. All Rights Reserved.