Board of Directors Regular Meeting Agenda


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Meeting Date: 01/15/2020  

SUBJECT MATTER:
Receive, consider and act upon renewal of an annual Accela software license and maintenance agreement (C-2008-3718R); 
FISCAL IMPACT:
2018: $81,689.30
2019: $85,773,77
2020  $90,062.45
BACKGROUND:
Township staff implemented the Accela Platform in 2009. It is the core application  used by several departments for asset management, service requests, work orders, GIS and land management. 

The Parks Department primarily uses the asset management, service request, work order and GIS modules for their daily work functions. TheWoodlands 311 mobile generates service requests and work orders for the Accela Platform.

The Covenant Administration Department is the sole user of the land management module, which they use to process applications and violations. The Township maintains a site license from Accela, which permits an unlimited number of staff accounts. The renewal agreement is for a three year term at the following rate:

2018: $81,689.30
2019: $85,773,77
2020  $90,062.45
Total: $257,525.52

The license agreement is required for continued use of the system.
RECOMMENDATION:
Authorize the President/General Manager to execute the agreement, subject to approval in final form by the Township Attorney.
Attachments
Attachment A-Maintenance Agreement


    

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