Board of Directors Regular Meeting Agenda


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Meeting Date: 10/17/2019  

SUBJECT MATTER:
Receive, consider and act upon Award of Bid for custodial, gate and facility maintenance services (C-2019-0300);
FISCAL IMPACT:
A total of $259,080 is allocated in the Township's 2020 Budget for restroom maintenance, custodial services and gate opening and closing services.  The lowest, most responsive bid received totals  $251,959.69 per year.  The bid was submitted by GSI America, Inc. and includes both Project A for Parks and Project B for  Offices and Recreation Centers.
BACKGROUND:
The Woodlands Township contracts for maintenance of 30 restrooms, custodial services at Town Hall, the Parks, Recreation and Environmental Services Campus, Bear Branch Recreation Center, Rob Fleming Recreation Center, bench cleaning at Town Green Park and Waterway Square and the opening and closing of five park entry gates and the Koi Pond.  The current contract with Caring Custodial expires December 31, 2019.
 
An Invitation for Bids (IFB) for a three-year contract was advertised in The Villager on August 21, 2019, on The Woodlands Township website and was emailed to known contractors (Attachment A). The Scope of Services in the IFB was divided into two areas of service: Project A for  Parks Custodial Services and Project B for Building Custodial Services.  The purpose of two Projects was to provide flexibility in services to attract more bids.  A mandatory pre-bid meeting was held September 6, 2019, with 11 contractors attending. Bids were due September 27, 2019, and three bids were submitted for Project A and four  bids were submitted for Project B.   A summary of the Bid Tabulation (Attachment B) is provided below:
 
  Caring Commercial GSI America UCBM LGC
 Project A (Total w/Bond)   NA $146,510.81 $237,719.15 $411,164.40
 Project B (Total w/Bond)   $114,478.00 $105,448.89 $192,113.24 $230,255.90
 
GSI America submitted the lowest bid for Project A and for Project B.  GSI is the current Township contractor for janitorial and pressure washing services for the Township's three Park and Ride facilities and have performed satisfactorily.




 
RECOMMENDATION:
Award the bid for 2020 – 2022 custodial, gate and facility maintenance services (C-2019-0300), including Project A and B, to GSI America, Inc., and authorize the President/General Manager to execute any necessary agreements as approved to final form by the Township Attorney.
Attachments
Attachment A - IFB Custodial Services
Attachmetn B - Bid Tabulation Form Custodial Services


    

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