Board of Directors Regular Meeting Agenda

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Meeting Date: 12/04/2019  

Receive, consider and act upon a Host Venue Agreement with the YMCA for the Dragon Boat Team Challenge Event (C-2019-0640);  
Per the terms of the draft agreement, The Woodlands Township would provide the use of Northshore Park and Lake Woodlands for four days each year and in-kind services including a WFD chase boat with crew, tables/chairs,  restroom servicing and staff to assist in the set-up and take down of the tents and tables. The  estimated value of the Township's contribution is $11,511 of which  $4,800 is the value of the waived park reservation fees and special event permit fee.  In turn, the Township is designated as  the Venue Sponsor by the YMCA. Sponsorship includes listing the Township’s name prominently throughout advertising mediums and two complimentary team entries valued at over $2,000.
For 21 years, the Community Associations and The Woodlands Township as successor entity,  has sponsored the annual YMCA Dragon Boat Team Challenge at Northshore Park and Lake Woodlands. In 2012, the Township Board of Directors approved a three-year Venue Sponsorship Agreement with the YMCA for the Dragon Boat event. The agreement was renewed in 2014 and in 2016. The current agreement expires December 31, 2019, and the YMCA is requesting to continue the agreement for three additional years (2020 - 2023).

A draft of a new Venue Sponsorship Agreement has been prepared (Attachment A).  All terms of the new agreement are essentially the same as the previous agreement.  
The event draws over 3,800 participants from around the region.  Similar venue sponsorship agreements have been executed in the past by the Board for events such as The Woodlands Marathon,  Ironman Texas, The Woodlands Waterway Arts Festival, Premier Soccer Copa Rayados Soccer Tournament, Inspire Film Festival and the 4th of July Parade. 
Approve the Venue Sponsorship Agreement with the South Montgomery County YMCA and authorize the President/General Manager to execute the agreement as approved in final form by the Township Attorney.  
Attachment A - Host Venue Sponsorship Agreement YMCA Dragon Boat Race


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