Board of Directors Regular Meeting Agenda


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Meeting Date: 05/16/2019  

SUBJECT MATTER:
Receive, consider and act upon multi-functional printer lease/maintenance addenda with Xerox Financial Services, LLC (C-2018-0255A3) and Dahill Office Technology Corporation dba Xerox Business Solutions Southwest (C-2018-0590A3);
FISCAL IMPACT:
$1,010 per month for a 36-month lease = $12,120 annually and $36,360 over the lease term
BACKGROUND:
In August 2017, the Township executed a 36-month master lease agreement with Xerox Financial Services, LLC (Xerox) and associated full service agreement with Dahill Office Technology Corporation, now dba XBS Southwest, for a single Xerox multi-functional copier/printer for the Recreation Center at Rob Fleming Park.  In May 2018, the Township executed a 36-month master lease agreement addendum with Xerox and associated service agreement addendum with XBS Southwest for seven Xerox multi-functional copier/printers installed at Town Hall, Parks and Recreation, and Visit The Woodlands offices.  In July 2018, the Township executed a co-term 34-month master lease agreement addendum with Xerox and associated service agreement addendum with XBS Southwest for two Xerox multi-functional copier/printers located at Central Station and the Emergency Training Center.  In September 2018, the Township executed a 36-month master lease agreement addendum with Xerox and associated service agreement addendum with XBS Southwest for one Xerox multi-functional copier/printer installed at Town Hall.
 
Xerox Financial Services, LLC / XBS Southwest has submitted a proposal for a fourth addendum to the existing master lease agreement and associated full service agreement to install three Xerox multi-functional copier/printers at Town Hall, the Recreation Center at Bear Branch Park, and the Parks Facility.  The cost is $1,010 per month for a 36-month term, which equates to $12,120 annually or $36,360 over the lease term. The replacement of these three units completes the transition from Savin equipment to Xerox multi-functional copier/printers. The pricing was competitively procured through the government purchasing cooperative Choice Partners Contract Number 17/026KH. 
 
RECOMMENDATION:

Authorize the President/General Manager to execute the lease/full service agreement addendum with Xerox Financial Services, LLC/Xerox Business Solutions Southwest for three multi-functional copier/printers at a cost of $1,010 per month for the 36-month term, which equates to $12,120 annually or $36,360 over the lease term.

Attachments
Dahill Pricing Summary


    

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