Emergency Board of Directors Meeting Agenda


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Meeting Date: 03/16/2020  

SUBJECT MATTER:
Receive, consider and act upon emergency authorities related to the Coronavirus (COVID-19) epidemic, and authorizing the President/General Manager to act in connection therewith;
FISCAL IMPACT:
The fiscal impact related to the cancelations of special events, changes in meeting schedules and other situations related to COVID-19 is unknown.  
BACKGROUND:
On March 12, 2020, Montgomery County Judge Mark Keough signed a declaration of local disaster for Montgomery County in response to the current and anticipated needs to respond to the COVID-19 crisis.  Additionally, Judge Keough signed an order pursuant to Section 418.018(G), Texas Government Code (Attachment A), which cancels events greater than 250 persons at all public facilities across the County for the next 30 days. On March 16, 2020, this order was amended to cancel events greater than 50 persons at public facilities until April 12, 2020 (Attachment B).  

In response to the declaration, The Woodlands Township canceled or postponed all Township-produced events from March 12, 2020, through April 12, 2020 (Attachment C).  In addition, staff is working with Memorial Hermann Ironman Texas to reschedule the Ironman Texas event to the fall. The Township is now looking to expand these cancelations and postponements through May 10, 2020, based on updated advice from the Center for Disease Control and Prevention (CDC).  

Per Township Order 019-09, the President/General Manager is authorized to temporarily suspend, modify or restrict all or portions of the rights and privileges of park users, including holders of Special Event Permits, provided by the Order as necessary to address conditions of public emergencies.  Therefore, President / General Manager Don Norrell issued an Emergency Notification suspending all Special Event Permits issued by the Township for events scheduled to occur in Township parks and recreation facilities through April 13, 2020, (Attachments C and D). This proclamation will be updated to suspend Special Event Permits for a period of 60 days, based on updated advice from the CDC.

The cancelation or postponement of the events is to allow officials to better address the public health concerns of the community and to redirect Township public safety and other personnel in a more effective manner for preventive measures, and to limit the number of public mass gatherings.   

The Board of Directors may consider additional measures regarding public health, including residents, visitors, businesses and employees such as:
  • Restricting the use of Township public meeting rooms:
    • Development Standards Committee meetings
    • Residential Design Standards Committee meetings
    • Parks and Recreation and Law Enforcement Advisory Councils
    • Drainage Task Force 
    • Ad Hoc Economic Development Committee
    • Village Association meetings
    • Rentals to Non-profit organizations
  • Canceling and rescheduling Board of Directors meetings
  • Temporarily closing operations at the recreation centers, boat houses, Texas TreeVentures
  • Suspending all sports fields reservations
  • Placing signage alerting users that while the playgrounds are not closed, the equipment is not being sanitized; users assume risk
  • Closing park restrooms
  • Suspending the use and opening of pools, spraygrounds and related programs/lessons
  • Suspending the in-person intake of property improvement applications at Town Hall
  • Suspending Property inspections
  • Suspending staff attendance at meetings outside of the Township organization
  • Suspending Town Center Trolley Service
  • Adjustments to The Woodlands Express Park and Ride Service
  • Adjustments to Alpha & Omega schedule
On Friday, March 13, 2020, President Donald J. Trump announced that he had signed a declaration of National Emergency concerning the Novel Coronavirus Disease (COVID-19) Outbreak (Attachment E). In addition, on Friday, March 13, 2020, Texas Governor Greg Abbott declared a State of Disaster for all counties in Texas due to the "imminent threat of disaster" posed by COVID-19 (Attachment F). 

As this situation is evolving, additional statements, declarations and information will be provided as they may become available.
RECOMMENDATION:
Board to determine course of action.
Attachments
Attachment A - Montgomery County Disaster Declaration
Attachment B - Amended Montgomery County order
Attachment C - Township Notification Regarding Permitted Activities and Events
Attachment D - Township Press Release Canceling Events
Attachment E - Federal Disaster Declaration
Attachment F - Texas Disaster Declaration


    

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