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  Regular-General Government   # 30.       
County Administrator  
Meeting Date: 09/14/2021  
Brief Title:    American Rescue Expenditure Plan
From: Daniel Kim, Interim County Administrator
Staff Contact: Chad Rinde, Chief Financial Officer, Department of Financial Services, x8150

Subject
Receive informational update on staff recommendation and continue discussion on the County of Yolo American Rescue expenditure plan. (No general fund impact) (Kim/Rinde)
Recommended Action
Receive informational update on staff recommendation and continue discussion on the County of Yolo American Rescue expenditure plan.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Sustainable Environment
Flourishing Agriculture
Robust Economy
Reason for Recommended Action/Background
American Rescue Plan (ARP) Process

After a lengthy process and multiple prior briefings to the Board of Supervisors, staff presented an initial draft of the ARP Expenditure Plan to the Board of Supervisors on September 7, 2021. This initial draft was utilized as a starting point for the conversation with the Board on how the County might approach allocation of the ARP Funds. Materials related to that prior meeting are included in Attachments A-C.

Staff approached the workshop with the expectation that the ARP Expenditure plan will likely be an iterative process where the plan continues to evolve over the time horizon that the County is allowed to expend funds (through 2024). Though a more extended time horizon, in many ways, this approach is not unlike the process used for the administration of the Coronavirus Relief Funds (CRF) received through the CARES act that the County undertook in 2020.
 
The workshop was intended to lead the Board to consensus in advance of inclusion of a recommendation to appropriate funds at the September 28, 2021 budget hearing. Several of the areas of the ARP expenditure plan were suggested to have workgroups formed to determine specific projects that may proceed, which would subsequently return to the Board for approval. These projects may also include competitive bidding which is required per federal regulations in areas with competitive providers, whether those providers are non-profit or commercial in nature and these workgroups would seek advisement as needed from County Procurement. The approach staff laid out was that no expenditures would occur in a given category or project of the ARP plan without prior approval by the Board of the project and approval of a specific amount of funding. Spending reports and recommendations to change the plan would also be brought back to the Board on a proposed semi-annual basis.
 
As expected during the briefing, staff received direction from the Board on areas where the plan may need to be adapted to meet the Board’s collective priorities and best address community needs and it was requested to return to the Board for an additional review of the ARP expenditure plan prior to the budget hearing on September 28, 2021. While many areas found consensus, there were certain areas that needed to come back before the board for additional consideration.

Updated Staff Recommendation
 
Based on the updated feedback from the Board of Supervisors, staff have re-evaluated several areas on the plan, summarized below, which will be discussed during presentation of the item:
Recommended ARP Funding Allocations  
ARP Priority Category Activities Amount Revised Amount
Housing/Homeless to Functional Zero Increased permanent and transitional housing, farm worker housing, programming, and planning for paying ongoing case worker supports $7,500,000 $7,500,000
Food Security Infrastructure investments and supports to combat food insecurity. $3,500,000 $3,000,000
Child, Youth and Family Health equity, 0-5, behavioral health, upstream investments, childcare, internships, home visiting $7,500,000 $7,500,000
Mental Health Coordinate response and utilization of varied funding streams $500,000 $500,000
Community Parks & Facilities County parks and facilities in rural areas $3,000,000 $3,000,000
                                                                                Total $22,000,000 $21,500,000
Strategic Plan Implementation Activities Amount Revised Amount
Climate Action Implementation The County’s Climate Action Plan is being developed; this would be a set aside for implementing projects identified through that process $1,000,000 $1,000,000
Economic Development Plan/Activities Development of an Economic Development plan to serve rural and disadvantaged areas and funds for implementation $500,000 $500,000
Aging Needs Emergency-related supports for seniors $100,000 $250,000
Broadband Strategic Plan Implementation Set aside funding specifically for Broadband and to leverage toward State funding opportunities $1,000,000 $500,000
Water/Wastewater Infrastructure Planning to leverage State funding in disadvantaged and rural areas $1,000,000 $1,000,000
                                                                                Total $3,600,000 $3,250,000
Priority Projects Activities Amount Revised Amount
Esparto Health Center/Capay Valley Health & Community Center (APPROVED) Medical and dental services for an underserved community $1,000,000 $2,250,000*
Crisis Now Funding for implementation of 24/7 Crisis Now service $3,000,000 $3,000,000
Yolo Regional Food Hub (APPROVED) Facility to expand aggregating, processing, storing, and distribution locally farm grown produce $0 $2,000,000
                                                                                Total $4,000,000 $7,250,000
Other Funding Uses Activities Amount Revised Amount
Revenue Reimbursement Can be used for general government expenses or projects that are not eligible for ARP funds $5,000,000 $3,100,000
COVID Response Set aside for current and future COVID-19 emergency response needs $2,000,000 $1,500,000
ARP Staffing Staffing to support ARP projects and ensure execution. Recommended are a program lead and fiscal support, along with consultants, as necessary $2,000,000 $2,000,000
Reserve Funds held in reserve for emerging needs during the ARP plan time horizon. Board can appropriate as needs arise. $4,200,000 $4,200,000
                                                                                 Total $13,200,000 $10,800,000
Total Recommended ARP Funding Allocations $42,800,000 $42,800,000

*Health Center already has $250,000 of IGT funding that would fulfill the commitment made as part of the ARP workshop for a total of $2,500,000 to the project.  
 
Two proposals above were approved as part of the workshop on September 7, 2021. Those have been marked accordingly in the table above as APPROVED. `
 
Additional Proposal Information
 
As part of the workshop, additional information was requested on certain proposals to allow the Board to deliberate further on the merits of select projects. These proposals and related information are attached to allow for Board review:
  • Welcome Baby (Attachment D)
  • Crisis Now (Materials presented as a separate item on the 9/14 Agenda)
  • Yolo Regional Food Hub (Attachment E)
Recommendation

Staff propose to walk through a summary of changes made to the staff recommendation as shown above since the ARP workshop and determine if the Board is supportive of the changes. The Board may indicate their support for the staff recommendation or may provide additional direction on the initial ARP expenditure plan.
 
Any board direction received will guide the development of the initial expenditure plan which is still anticipated to be brought back to the Board’s budget hearing on September 28, 2021, where it is expected ARP funds would be appropriated.
Collaborations (including Board advisory groups and external partner agencies)
Many county departments, public agencies, community based organizations, other partners, and members of the public.

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $  
Amount budgeted for expenditure:    $  
Additional expenditure authority needed:    $  
On-going commitment (annual cost):    $  
Source of Funds for this Expenditure
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
There is no direct fiscal impact associated with this item. Based on the outcome of the workshop and Board direction, ARP funding allocations will be incorporated into the 2021-22 Adopted Budget, which is scheduled for Board adoption on September 28, 2021. 
Attachments
Att. A. 9/7 Workshop - County Strategic Plan 2020-2025
Att. B. 9/7 Workshop - Summary of ARP Proposals as of 9/1/21
Att. C. 9/7 Workshop - Presentation
Att. D. Welcome Baby Proposal
Att. E. Yolo Regional Food Hub Proposal
Att. F. Presentation

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Form Review
Inbox Reviewed By Date
Chad Rinde Chad Rinde 09/08/2021 10:00 PM
Mindi Nunes Mindi Nunes 09/09/2021 09:16 AM
Daniel Kim Daniel Kim 09/09/2021 11:40 AM
Chad Rinde Chad Rinde 09/09/2021 12:33 PM
Mindi Nunes Mindi Nunes 09/09/2021 01:16 PM
Daniel Kim Daniel Kim 09/09/2021 01:18 PM
Joanne Vanhoosear Joanne Vanhoosear 09/09/2021 01:31 PM
Elisa Sabatini Elisa Sabatini 09/09/2021 01:35 PM
Form Started By: Julie Dachtler Started On: 09/08/2021 11:54 AM
Final Approval Date: 09/09/2021

    

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