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  Consent-Law & Justice Services    # 18.       
Sheriff-Coroner  
Meeting Date: 09/28/2021  
Brief Title:    Sheriff’s Office Animal Control Service Agreements for Fiscal Year 2021-22
From: Tom A. Lopez, Sheriff-Coroner-Public Administrator, Sheriff's Office
Staff Contact: Dale Johnson, Undersheriff, Sheriff's Office, x5256

Subject
Approve one-year revenue agreements for animal control services with the City of Davis, City of West Sacramento, City of Winters, and the University of California, Davis (UCD). (No general fund impact) (Lopez/Johnson)
Recommended Action
Approve one-year revenue agreements for animal control services with the City of Davis, City of West Sacramento, City of Winters, and UCD from July 1, 2021, through June 30, 2022, totaling $2,141,420.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
Yolo County, through the Sheriff’s Office Animal Services Section, is contractually responsible for providing all cities, unincorporated areas, and the campus of UCD with animal control ordinance enforcement, dog licensing, shelter operation, and spay/neuter education services. In the past fiscal years, the Sheriff’s Office has contracted with the City of Davis, City of West Sacramento, City of Winters, the City of Woodland, and UCD to receive reimbursement of such services.  The term of the proposed five agreements with each jurisdiction is from July 1, 2021, through June 30, 2022, with all agreements totaling $3,163,805 as detailed in the table below.
 
  FY 21/22
Davis $503,728
West Sacramento $807,578
Winters $68,902
Woodland $1,022,385
University of California, Davis $64,827
Total $3,163,805

The Sheriff’s Office will provide:
  • The pickup of stray animals not in the presence of their owners that may be injured or sick and require the provision of medical care per Penal Code section 597(f).
  • The provision of rabies control including quarantine of biting animals and the pickup of high-risk rabies animals for testing, per Health and Safety Code, sections 120210-121690.
  • Assistance to the Yolo County Coroner, fire departments, or other law enforcement agencies.
  • Response to vicious animals.
  • Response to contained stray or free-roaming dogs
  • The receiving and forwarding of Animal Complaint Reports to the appropriate jurisdiction
Services shall be limited to 8:00 a.m. to 5:00 p.m., Monday through Saturday. Services will be provided outside these specific hours only when authorized in advance by a representative of the requesting city, except for when required by Health and Safety Code section 121595 and 121600 or Penal Code section 597(f). In addition to the agreed compensation amounts, an additional hourly fee of $47.00 per hour will be reimbursed by the cities for any extraordinary incident defined as requiring a response time of more than ten County staff hours.
 
Total program cost to the cities and UCD is based on the Recommended Fiscal Year 2021-22 Animal Services budget.  The total program cost is allocated between the cities of Davis, West Sacramento, Winters, Woodland, UCD, and Yolo County based on a three-year rolling averages of the number of animals housed and number of calls for service in order to smooth out any drastic changes to patrol calls, animals housed, and /or licenses sold from year to year.  As a result, net program costs are recovered through these revenue agreements, with Yolo County only responsible for the portion of costs associated with animal shelter and patrol services provided to the unincorporated areas of the county.
 
For Fiscal Year 2021-22, Sheriff’s Office fiscal staff presented the cities with their calculated contract amount, with the understanding that the quarterly amount to be billed per the contract would be reduced by the number of licenses sold for that jurisdiction and other revenues received during the quarter. This ensures that the Animal Services budget will realize their full revenue appropriation of $3,163,805 while potentially reducing agreement amounts and increasing licensing compliance.
 
The one-year term revenue agreement allows for budgetary flexibility year over year. The Sheriff’s Office will continue to work with the participating agencies to look at every option possible to optimize the operating expenditures, increase revenues, and enhance the services provided by the Animal Services Section.  The participating agencies have agreed to take a more active role in reducing service calls after hours, which has been in effect since 2015. 

Because these agreements are between government entities, Board of Supervisors approval is now requested.  The City of Woodland contract remains pending as of the Agenda deadline, and the Sheriff's Office will return to the Board with the Agreement at a later date.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the attached agreements and approved as to form. The County Administrator provides oversight in reaching concurrence with the participating cities and UCD on the calculation of each entity’s portioned cost of the program’s $3,163,805 Recommended budget. Sheriff’s Office staff has historically collaborated with each jurisdiction to prorate the program’s costs.
Competitive Bid Process
As these agreements are revenue agreements, no competitive bid occurred.

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   2,141,420
Amount budgeted for expenditure:    $   2,141,420
Additional expenditure authority needed:    $  
On-going commitment (annual cost):    $  
Source of Funds for this Expenditure
$1,800,866
$265,497
$75,057
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
The Fiscal Year 2021-22 Animal Services' current Recommended Budget appropriation includes $3,163,805 in total revenue.  This includes the minimum cumulative amount of $1,986,740 in reimbursement revenue from the cities, the County's $624,606 contribution to the program, $433,459 for licensing sales, and $119,000 from donations and other fees for service.  The Fiscal Year 2021-22 contract amounts billed quarterly to the cities will be reduced by the number of licenses sold for that jurisdiction and other revenues received during the quarter to ensure that the Animal Services budget will realize their full appropriation for revenue. The Fiscal Impact information for this Agenda Item does not include the City of Woodland's portion, as their contract was not executed by the Agenda deadline.
Attachments
Att. A. ASO Agreement - City of Davis
Att. B. ASO Agreement - West Sacramento
Att. C. ASO Agreement - City of Winters
Att. D. ASO Agreement - UCD

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Form Review
Inbox Reviewed By Date
Dale Johnson Dale Johnson 09/14/2021 08:11 AM
Tom Lopez Tom Lopez 09/14/2021 09:25 AM
Financial Services Melissa Patterson 09/14/2021 10:26 AM
County Counsel Hope Welton 09/20/2021 09:59 AM
Phil Pogledich Julie Dachtler 09/20/2021 11:35 AM
Ron Martinez Ron Martinez 09/20/2021 11:50 AM
Eric Will Eric Will 09/20/2021 11:59 AM
Form Started By: Selena Hobbs Started On: 09/07/2021 04:33 PM
Final Approval Date: 09/22/2021

    

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