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  Consent-Law & Justice Services    # 17.       
Meeting Date: 09/28/2021  
Brief Title:    Yolo County Sheriff-Coroner Records Retention Schedule
From: Mark Fink, County Librarian and Chief Archivist, Library
Staff Contact: Heather Lanctot, Archives and Records Center Coordinator, Library, x8010

Adopt resolution approving the Records Retention Schedule for the Yolo County Sheriff-Coroner's office and authorize the destruction of records in accordance with the approved schedule. (No general fund impact) (Fink/Lopez)
Recommended Action
Adopt resolution approving the Records Retention Schedule for Yolo County Sheriff-Coroner and authorize the destruction of records in accordance with the approved schedule.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
The Yolo County Sheriff-Coroner's office is responsible for determining the manner of death, identification, cause of death, notification of the next-of-kin, the collection of evidence, and securing and the dissemination of property. The Sheriff-Coroner's office documents the ending of each life, to which these records are retained in the Yolo County Records Center.

The Request for Approval of Records Disposition Schedule has been prepared after careful examination of all policies with regards to operating, administrative, legal, fiscal, research, historical or archive value, as well as to the application of appropriate county, state, and federal rules, ordinances, regulations and/or statutes governing records retention.

The mission statement of the Yolo County Sheriff-Coroner is: "with a commitment to professionalism, integrity, and collaboration, we strive to uphold and respect the rights of all to liberty, equality, and justice." The approval of this records retention schedule will help the Yolo County Sheriff-Coroner to carry out its mission by being in compliance with countywide standards and policies and conformance with accepted records management practices.
Collaborations (including Board advisory groups and external partner agencies)
Yolo County Library, Archives and Records Center staff collaborated with the Yolo County Sheriff-Coroner's office in updating this records retention schedule. County Counsel has approved the resolution as to form.

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $  
Amount budgeted for expenditure:    $  
Additional expenditure authority needed:    $  
On-going commitment (annual cost):    $  
Source of Funds for this Expenditure
Att. A. Retention Schedule Sheriff Coroner
Att. B. Resolution

Form Review
Inbox Reviewed By Date
County Counsel Phil Pogledich 09/08/2021 04:10 PM
Dale Johnson Dale Johnson 09/17/2021 12:31 PM
Tom Lopez Tom Lopez 09/20/2021 09:28 AM
Form Started By: Mark Fink Started On: 09/07/2021 01:33 PM
Final Approval Date: 09/20/2021


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