Board of Supervisors


Print

Return to the Search Page Return to the Agenda
  Consent-General Government   # 14.       
General Services  
Meeting Date: 09/28/2021  
Brief Title:    Sheriff Administration and Morgue Roofing Improvement Projects
From: Kevin Yarris, Director, General Services Department
Staff Contact: Tonia Murphy, Fiscal Administrative Officer, General Services Department, x4830

Subject
Approve total project budget of $244,302 for roofing improvement projects for the Sheriff's Administration and Morgue buildings at 140 Tony Diaz Drive in Woodland; authorize the Director of General Services to enter into a contract with Madsen Roofing in an amount not-to-exceed $187,939 for the roofing improvement projects; and authorize the Director of General Services to amend the construction contract with Madsen Roofing up to an additional $18,791 should amendments be required by the scope of the project. (No general fund impact) (Yarris)
Recommended Action
  1. Approve total project budget of $244,302 for roofing improvement projects for the Sheriff's Administration and Morgue buildings in Woodland;
     
  2. Authorized the Director of General Services to enter into a contract with Madsen Roofing in an amount not-to-exceed $187,939 for the roofing improvement projects; and
     
  3. Authorize the Director of General Services to amend the construction contract with Madsen Roofing up to an additional $18,791 should amendments be required by the scope of the project.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
In order to ensure safe ongoing operations at the Sheriff's Administration and Morgue buildings located at 140 Tony Diaz Drive in Woodland, improvements to the existing roofs are required.  The existing roofs are at the end of life and General Services has received repeated calls over the years for roof leaks. 

On August 4, 2021, a request for proposal was advertised for the roof improvements.  Two responses were received on August 31, 2021, with Madsen Roofing successfully earning the contract.  The contract issued to Madsen Roofing is for the dollar amount identified in the response to the request for proposal not to exceed $187,939 (Att. A).  The Director of General Services would be authorized to amend the contract with Madsen Roofing up to an additional $18,791 should amendments be required by the scope of the project.  

There is currently $244,302 budgeted for these roof improvements in Accumulated Capital Outlay (ACO) fund; therefore, General Services is not requesting any additional funding and there is no additional general fund impact.

The proposed budget for this project is as follows:
Project Expenditures:  
Madsen Roofing Contract                                                                   $206,730.00
Beam Roofing Consultant Fees                                                                       17,572.00
Contingency Funding                                                                       20,000.00
Total Project Expenditures                                                                   $244,302.00
   
Project Revenues:  
ACO Funding Budgeted                                                                   $244,302.00
Total Project Revenues:                                                                   $244,302.00
Collaborations (including Board advisory groups and external partner agencies)
Department of Finance, County Administrator's Office, County Counsel, Sheriff's Office, General Services Department
Competitive Bid Process
Request for Proposals (RFP) Service Requested: Roof Improvement Projects, Sheriff's Administration and Morgue, 140 Tony Diaz Drive, Woodland.  

Bids Received
 
Bidder Bid
Madsen Roofing $191,689
Best Contracting Services $339,000

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   244,302
Amount budgeted for expenditure:    $   244,302
Additional expenditure authority needed:    $   0
One-time commitment     Yes
Source of Funds for this Expenditure
$0
Attachments
Att. A. Agreement

<
Form Review
Inbox Reviewed By Date
Kevin Yarris Tonia Murphy 09/01/2021 04:21 PM
Kevin Yarris Kevin Yarris 09/16/2021 12:38 PM
Financial Services Shelby Milliren 09/17/2021 01:54 PM
County Counsel Phil Pogledich 09/17/2021 02:43 PM
Kevin Yarris Kevin Yarris 09/20/2021 07:25 AM
Joanne Vanhoosear Joanne Vanhoosear 09/20/2021 08:59 AM
Elisa Sabatini Elisa Sabatini 09/20/2021 09:25 AM
Form Started By: Tonia Murphy Started On: 09/01/2021 03:31 PM
Final Approval Date: 09/20/2021

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.